Online editing
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Online editing
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Available in Classic and VPC
Online editing is an additional service that allows you to directly edit Office files or Hangul files uploaded to shared folders or personal folders online without downloading them to your PC.
Manage Online Editing
To manage the online editing service, click the Online Editing service card in the Additional services menu. The management buttons provided for each service request status are as follows:
| Status | Management button |
|---|---|
| Before subscription request | [Request service subscription]: request the online editing service (See Request service subscription) |
| After subscription request | [Cancel service subscription]: cancel subscription to the online editing service (See Cancel service subscription) |
Note
- You can also specify whether to use the online editing function in My Products under Services> Business Applications > WORKBOX.
- Only the system administrator can request or cancel the online editing additional service.
- In some overseas regions (Japan, etc.) or when using the 30-day free trial version of WORKBOX, the use of online editing and additional services is restricted.
Use online editing
Immediately after the admin requests subscription to the use of the Online editing service, the Online editing menu is displayed on the shared folder and personal folder pages of all users and can be used right away.
The following describes how a user can use the Online editing service.
- Click the Online editing menu in the File Information menu in a shared (personal) folder.
- Click the Online editing menu in the Right-click File menu in a shared (personal) folder.
- Click the Online editing menu in the top Preview File menu bar in a shared (personal) folder.
Caution
- If the extension is forcibly changed (<Example> changed from *.txt to *.hwp), the file may not open normally. Change it back to the existing extension to use it safely.
- If the document contains a large number of shape objects (10,000 or more), then the file may not open properly. Refer to the following procedure to delete unnecessary object files.
- Press the [Ctrl] + [G] key.
- Click the Go-to dialog box > Options menu.
- Click to check Go-to option dialog box > Entity, and click the [OK] button.
- All objects in the sheet are selected.
- Press the [Delete] key to delete the entities.
- Repeat Steps 1 to 3 on all other sheets.
Utilize online editing
You can edit documents online by using the online editing function, and you can work on one document simultaneously with members.
Use online editing
You can create new or upload editable files in the online environment.
Create new
The following describes how to create a new editable file in the online environment.
- Go to a shared folder or a personal folder.
- Click the [Create new] at the top.
- Select the desired document format from among Word, Excel, PowerPoint, and Hangul files.
- Enter the filename and click the [OK] button.
- Enter the content in the created file.
- Each time you enter the content, it is automatically saved temporarily.
Upload files
The following describes how to upload an editable file in the online environment.
- Go to a shared folder or a personal folder.
- Click the [Upload] button at the top, or upload the file by drag and drop.
- Click the three-dot button to the right of the file, and click the Edit online menu.
- You can use the online editing service in Word, Excel, PowerPoint, and Hangul files.
Note
Using the online editing function, you can restore documents to previous versions through version management. For more information, see Restore shared folders (files).
Online simultaneous editing
With the online editing function, you can work on a document simultaneously with multiple members.
Note
It is possible to simultaneously edit Word, Excel, PowerPoint, and Hangul files in the web browser environment.
Restrictions
As the WORKBOX online editing service provides a web-based Office editing function, you can work without interruption between devices. However, since the service is web-based, there are some limitations depending on the file size and the number of objects included in the file. The detailed standards are as follows:
When using Hangul, if the size of the file you are trying to read is over 50MB, you will be restricted from accessing the document.
When using Word, viewing of documents is restricted if the file size is over 50MB, or if it contains more than 4900 paragraphs or 997 entities.
When using a presentation, viewing of documents is restricted if the file size is over 200MB and it has over 300 slides.
When using the Hancell spreadsheet, if the standard is exceeded, a warning window appears, and the document cannot be accessed in the following cases:
Item Standards Maximum number of cells in a document 10,000,000 Maximum number of cells in a sheet 1,000,000 Maximum number of cells referenced under the condition of conditional formatting 100,000 Maximum number of cells referenced under the condition of data validation 100,000 Maximum number of cells in a table 500,000 When using a Hancell spreadsheet, a warning window appears if the standard is exceeded, and documents can be accessed only in the read-only mode as follows:
Item Standards Maximum number of recalculations 8000 Maximum number of formulas 20,000
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