Managing Standard Information

Available in Classic and VPC

In the Manage Standard Information menu, you can set and manage vendor information, account titles, and common codes that are necessary for accounting work, as well as check exchange rates.

Manage Vendors

You can register and manage vendors individually or at once. You can also search and view the vendor list by condition and download the vendor list as an Excel file.

For more information about vendor management, see Manage Vendor.

Manage Account Titles

You can set and manage account titles used by the company. The set account titles are used generally in the Accounting service. You cannot delete account titles that are provided by default when creating WORKPLACE.

The Manage Account Titles screen is laid out as follows.

Add Account Title

The following shows how to add a new account title.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Standard Information > Manage Account Titles menus, in that order.
3. Click the [Add] button.
4. Enter the following contents in the displayed account title details area.
   • Account Title: Enter the account title name.
     Click the [A] button to enter names in English, Japanese, Chinese (Simplified), and Chinese (Traditional).
   • Account Code: Specify the code number of the account title.
   • Account Level: Select the classification level of the account title.
   • Parent Account: Specify the parent account of the account title.
   • Use, Debit or Credit: Select the account title's availability and whether it is a debit or credit type.
   • Title Type: Select the type of the account title.
   • Info Page: Select the additional settings information that are displayed when creating accounting slips with the applicable account title (input VAT, output VAT, withholding tax, and promissory note).
   • Account Properties: Select the account properties to be used in the related sub menu. (See Account Properties.)
   • Other Items: Select the additional settings to be entered and displayed in the related sub menu.
     • Cash Account: Click to display the amount in the debit/credit column of the Daily Report menu.
     • Manage Balance: Click to display the account's opening balance in the General Ledger menu.
     • Enter Slip: Click to set the account available for input when creating accounting slips in the Accounting > Manage Slips > Create/View Slips menus.
     • Manage Outstanding Slips: Displays only accounts whose title type is asset, debt and capital, Click to select it as an outstanding account to be cleared in the Accounting > Manage Slips > Manage Outstanding Slip page.
     Note

     Outstanding accounts cannot be removed once selected, so please make your selection carefully.

   • Description: Enter the account title description.
     Click the [A] button to enter names in English, Japanese, Chinese (Simplified), and Chinese (Traditional).
   • Note: Enter the note that can be selected when creating accounting slips with the applicable account title.
5. Click the [Add] button from the Management Items area and enter the following management item details.
   • Management Item: Select the management items that are displayed as additional settings when creating accounting slips with the applicable account title. (See Management Items.)
   • Change Order: Change the order in which the items are displayed in a table.
   • Required: Select to specify management items as required entries.
6. Click the [Save] button.

Account Properties

The following are sub menus of the Accounting service where each account property is displayed.

Management Items

The following management items can be entered by account title.

Download Account Title Details

The following shows how to download account title details as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Standard Information > Manage Account Titles menus, in that order.
3. Select the account title for which details will be downloaded.
4. Click the [Download] button.
   • The account title details are downloaded as an Excel file.

Manage Common Codes

You can view and manage the common codes to be used in the Accounting service.

The Manage Common Codes screen is laid out as follows.

Check Exchange Rate

You can view exchange rates by date based on the exchange rate information announced by KEB Hana Bank. Exchange rates for the reporting currency set in the Accounting > Settings > Accounting Settings menus are displayed.

To check exchange rates, click the **Service Menu > Accounting ** buttons on the PC web page of WORKPLACE, and then click the Manage Standard Information > Check Exchange Rate menus in order.