Settings
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    Settings

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    Article Summary

    Available in Classic and VPC

    In the Settings menu, you can set and manage the WORKPLACE use environment. You can also integrate an external solution to receive notifications and schedules from WORKPLACE.

    Manage Service Usage

    In the Manage Service Usage menu, you can manage the usage status of services provided by WORKPLACE.

    Note
    • The Manage Service Usage menu is not available when using WORKPLACE Lite.
    • Electronic Tax Invoice service is set as Not Use, and other services are set as Use. Services provided for HR services and Finance services are only displayed to customers who use these services.
    • The Member, Approval, and Admin services are the basic services provided in WORKPLACE, and you can't set the use status of these services.

    The following detailed services can set use status based on the service requested.

    ServiceDetailed Services
    BasicBulletin Board, Attendance, Reservation, Expense, Accounting, Budget, Electronic Tax Invoice
    HR ServicesPledge, Payroll
    Finance servicesExpenditure, Sales

    The features provided when using services are as follows.

    Attendance Service

    You can create a work arrangement that fits the company's characteristics and record clock in and clock out according to the work pattern of each employee. Employees' clock-in and clock-out times are calculated as work hours. You can manage late clock-in, early clock-out, and mandatory work (core time). You can establish the annual leave usage plan and promote and notify the use of annual leaves to encourage employees to use their annual leaves.

    Expense Service

    You can quickly and conveniently settle expenses and transparently manage expense usage by adding internal and external participants through the Corporate Card Integration and AI OCR features. You can preset the company's expense usage rules to check if employees used the expense in accordance with the expense rules on their own. If you use the Budget service, then you can view and use the allocated budget when requesting expense settlement.

    Accounting Service

    A slip is automatically created upon completing approval of an absence schedule (family event and business trip). You can create VAT return reports and attached documents based on the VAT information entered in slips to create VAT electronic media. Convenient Hometax VAT reporting is supported. You can systematically manage fixed assets from registering and selling company's fixed assets to calculating depreciation. Setting up the bank/account integration will allow you to view the company's deposit/withdrawal history and compare the account balance and created slips easily.

    Budget Service

    It is a service that supports integrated management of company budgets. You can view and use planned budget as well as its project code from the Expense, Expenditure, and Accounting services, and manage the used budget.

    Post Service

    You can register must-read and notice posts for members to check. When you create bulletin board according to the purpose determined by the company, employees can register posts. You can freely communicate by registering comments and marking agree/disagree on your colleague's posts.

    Reservation Service

    It is a service that enables you to easily register and efficiently reserve the shared resources of your company. You can operate meeting rooms, work equipment, and vehicle resources with a variety of options, and get personal notifications for reservations. When used with NAVER WORKS or by integrating an external calendar, you can view your reservation schedule from the external solution's calendar.

    Pledge Service

    You can configure pledge forms for your company and get members to consent (sign) digitally. You can send details of each individual, such as annual salary and personal information, using substitute characters, and also set up scheduled deliveries. You can check the pledge status of the pledge sent out in real time.

    Payroll Service

    Integrated management is available for monthly payroll, retirement benefit, and year-end tax settlement, as well as business/other/interest dividend incomes. You can manage the payment rates for overtime work, leave of absence, and retirement in integration with member information, appointment history, and attendance closing records. You can create National Tax Service withholding tax performance reports, simplified payment statements of wage and salary electronic media, and report data for the four major insurance reporting agencies.

    Expenditure Service

    You can process medium to large scale expenses and automatically create slips using expenditure resolution reports. The intuitive report format allows you to quickly identify settlement status by vendor or expenditure item. If you use the Budget service, then you can view and use the allocated budget.

    Sales Service

    You can plan the sales plan of the company and compare it. This service supports efficient sales activities from sales planning to quotations, orders, sales, and accounting. Using the mobile app, tasks can be handled quickly in the sales field.

    Electronic Tax Invoice

    Note

    It is only available with paid WORKPLACE Basic service.

    Using the Electronic Tax Invoice service, you can create and issue forward, reverse, and consignment electronic tax invoices. You can search the electronic tax invoice issuance history and NTS submission history. You can create slips automatically by sending the issued electronic tax invoice to the Accounting service. You can request the issuance of the electronic tax invoice from related services such as Accounting service.

    The following must be set to use the Electronic Tax Invoice service.

    1. Set the use status as Use.
    2. Agree to the Provision of Information for the use of SmartBill Electronic Tax Invoice service.
    Note
    • When necessary, the use of Electronic Tax Invoice service can be cancelled during use. However, to cancel the use of service, you need to first disable the SmartBill member account integration and Electronic Tax Invoice Certificate. (See Unsubscribe)
    • If you cancel the Electronic Tax Invoice service, the fee will be charged on the month after cancellation. You can request the Electronic Tax Invoice service again after canceling.

    Changes When Changing Usage Status

    By changing the use status of each service from Use to Not Use, the pages change as shown below.

    Attendance Service

    • Clock-in/out, My Annual Leaves, My Work Hours, and Department Attendance Status widgets are unavailable in the Home page.
    • The work plan request, work result request, work result request cancellation, absence schedule, absence schedule cancellation, and annual leave usage plan (if the annual leave promotion policy is applied) forms are not displayed in Approval Home > Create Document.
    • The My Board > Manage Attendance and My Board > Management > Department Absence Status, Department Work Status menus are not displayed.
    • The annual leave, special leave, and absence history of members is not shown in My Board > Management > Member Status.
    • The vacation leave and vacation history of part-time employees are not shown in My Board > Management > Part-timer Status.
    • Employment date is released from the required value in the Member Service > Member > Employee Information menu.
    • The attendance management permission is removed from the Admin > Manage Permissions > Manage Menu Permissions menu.
    • The [Attendance] button is deleted from [Service Menu] at the top of the page.
    • Attendance data will not be backed up when backing up data.

    Expense Service

    • The This Month's Settlement, Corporate Credit Card Settlement, Expense Plan Not Settled (if using expense plans), and Department Expense Status widgets are unavailable in the Home page.
    • The Expense Plan Request (if using expense plans) and Expense Settlement Request forms are not displayed in Approval Home > Create Document.
    • The My Board > Manage Expense and My Board > Management > Department Expense Status, Personal Expense Status menus are not displayed.
    • The expense management permission is removed from the Admin > Manage Permissions > Manage Menu Permissions menu.
    • The [Expense] button is deleted from [Service Menu] at the top of the page.
    • Expense data will not be backed up when backing up data.
    Caution

    When changing to Not use while using the Expense service

    • If you're using credit card company integration and have integrated credit card companies, then you can't change the Expense service to Not use. Proceed according to the following steps.
      1. Change Credit Card Company Integration Status to Not use in the Expense Service > Settings menu
      2. Change the Expense service to Not use in the Admin > Settings > Manage Service Usage menu

    Accounting Service

    • (If using the Expense service) The Payment Status is not displayed in My Board > Manage Expense > Expense Settlement Status.
    • You can't use the purchase price settlement request template.
    • The Accounting admin and personal slip creation permissions are removed from the Admin > Manage Permissions > Manage Menu Permissions menu.
    • The Admin > Company Information > Manage Business Place menu is not displayed.
    • The [Accounting] button is deleted from [Service Menu] at the top of the page.
    • Accounting data will not be backed up when backing up data.
    Caution

    When changing to Not use while using the Accounting service

    • If you're financial account integration (when using Finance services) or Hometax integration, then you can't change the Accounting service to Not use. Proceed according to the following steps.
      1. Change both Financial Account Integration Status and Hometax Integration Status to Not use in the Accounting Service > Settings > Set Accounting menu
      2. Change the Accounting service to Not use in the Admin > Settings > Manage Service Usage menu

    Budget Service

    • The [Budget] button is not displayed on [Service Menu] at the top of the page.
    • The My Board > My Budget Status menu is not displayed.
    • The Budget manager permission is removed from the Admin > Manage Permissions > Manage Menu Permissions menu.
    • You can't view/use budgets from related services (Expense, Expenditure, Accounting).

    Post Service

    • The [Post] (user) and [Manage Post] buttons are not displayed in [Service Menu] at the top of the page.
    • Bulletin board data will not be backed up when backing up data.
    • If the company uses WORKPLACE as a corporate group, then all companies of the corporate group can't use the Post service.
      • The bulletin board use status is deactivated in the Admin > Settings > Manage Service Usage menu of the corporate group's subsidiary admin, and the use status can't be set.

    Reservation Service

    • The [Reservation] (user) and [Manage Reservation] buttons are not displayed in [Service Menu] at the top of the page.
    • The Reservation manager permission is removed from the Admin > Manage Permissions > Manage Menu Permissions menu.
    • The Today's Reservations widget is not displayed in Home.
    • The reservation notification area is not displayed in My Information > Set Notifications and View Notifications.

    Pledge Service

    • The My Information > Pledge menu is not displayed.
    • The pledge item is not displayed in the Register/Edit Checklist page of the Member Service > Joining/Retirement Checklist > Manage Checklist menu.
    • The Admin > Security > Pledge Deletion Status menu is not displayed.
    • The Pledge admin permission is removed from the Admin > Manage Permissions > Manage Menu Permissions menu.
    • The [Pledge] button is deleted from [Service Menu] at the top of the page.
    • Pledge data will not be backed up when backing up data.

    Payroll Service

    • The My Information > Manage Payroll Account, Manage Payroll menu is not displayed.
    • Payroll certificate request form is not displayed in Approval Home > Create Document.
    • The payroll management permission is removed from the Admin > Manage Permissions > Manage Menu Permissions menu.
    • The [Payroll] button is not displayed on [Service Menu] at the top of the page.
    • Payroll data will not be backed up when backing up data.

    Expenditure Service

    • The expenditure resolution report form will not be displayed in the Approval Home > Create Document menu.
    • The Expenditure admin permission is removed from the Admin > Manage Permissions > Manage Menu Permissions menu.
    • The [Expenditure] button is deleted from [Service Menu] at the top of the page.
    • Expenditure data will not be backed up when backing up data.

    Sales Service

    • The Sales menu is not displayed on the mobile app.
    • The Sales admin permission is removed from the Admin > Manage Permissions > Manage Menu Permissions menu.
    • The [Sales] button is deleted from [Service Menu] at the top of the page.

    Manage Service Integration

    In the Manage Service Integration menu, you can integrate external solutions with WORKPLACE. Service integration offers the Messenger Notification service that sends WORKPLACE notifications through various external messengers, the Chatbot service that handles work using chat, and the Calendar Registration service to check the absence schedule from an external calendar.

    The integration services provided are as follows.

    Service TypeSupported Solutions for IntegrationDescriptionIntegration Information to be Entered by Individual
    Messenger notification service
  • NAVER WORKS Notification/Chatbot Service
  • Kakao Talk
  • Slack
  • Google Chat
  • LINE
  • You can check WORKPLACE notifications using an external messenger
  • Messenger chat is used to handle various work, such as clock-in/out check, document approval, and annual leave request (if integrated to NAVER WORKS) (See Work Bot)
  • My Information > [Integration Information] tab
  • Slack: individual Slack member ID
  • Google Chat: created webhook after creating individual chatroom
  • LINE: login authentication
  • Calendar Registration Service
  • NAVER WORKS
  • Google Workspace
  • You can check My Absence Schedule from an external calendar.My Information > [Integration Information] tab
  • Google Workspace: individual Google Workspace ID
  • Note

    For the integrated information to be entered by individual members, see the detailed descriptions for each integrated solution.

    For the method of integrating each messenger with WORKPLACE, see Integrate with Kakao Talk, Integrate with NAVER WORKS Messenger, Integrate with Slack, and Integrate with Google Chat.

    For the method of integrating each calendar with WORKPLACE, see Integrate NAVER WORKS Calendar and Integrate Google Workspace.

    Integrate with Messenger (Kakao Talk)

    By integrating Kakao Talk with WORKPLACE, you can conveniently check WORKPLACE notifications on the Kakao Talk app without having to build a message server.

    Note

    You can easily integrate Kakao Talk Alim Talk through NAVER Cloud Platform's Simple & Easy Notification Service. See Simple & Easy Notification Service.

    The following describes how to integrate Kakao Talk with WORKPLACE.

    1. Access Kakao Business to create a Kakao Talk business account, and create a channel.

      Note

      When viewing the information for the channel created, searchable ID is looked up as an encrypted code and used when registering the Kakao Talk channel in Simple & Easy Notification Service.

    2. Click the [Create Project] button in Console > Simple & Easy Notification Service > Project to create a project.

    3. Register the Kakao Talk channel in Console > Simple & Easy Notification Service > Biz Message > Kakao Talk Channel.

      • Kakao Talk Channel: Enter the searchable ID of the encrypted Kakao Talk channel that starts with @.
        • You can check the searchable ID in the Channel Admin Center > Manage > Detailed Settings menu of Kakao Business.
      • Admin Contact: Enter the mobile phone number of the admin.
      • Business Category: Select the category according to the business registration information for the company.
      • Verification Code: Verify by entering the verification code sent to the admin's mobile phone number.
      • For a more detailed guide about the entry method, see Register Kakao Talk Channel.
      • The registered Kakao Talk channel is added to the list at the bottom of the page.
    4. Click the [Register Template] button in Console > Simple & Easy Notification Service > Biz Message > Alim Talk Template

    5. Enter the template information, and then click the [Register] button.

    • Kakao Channel: View the registered Kakao Talk channel information. Select the Kakao Talk channel for which you want to register a template.
    • Template Code: Enter the template code. This code is used as an identifier that must be unique within the same Kakao Talk channel.
    • Template Name: Enter the template name. The name must be unique within the same Kakao Talk channel.
    • Template Content: Enter the message to be received by Alim Talk. Enter the phrase to be used as the variable in the form of #{substitution character}. (E.g., WORKPLACE approval notification, #{name} #{content}).
    • Button: Add buttons to be used in the template.
      • Button Type: Select Web Link.
      • Button Link: Enter a URL that starts with http:// or https://. When using a variable for a button link, you must specify the http:// or https:// protocol to register it. (<Example> PC: https://#{url}, Mobile: https://#{url}).
    • For a more detailed guide about the entry method, see Register Alim Talk Template.
    1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
    2. Click the Settings > Manage Service Integration menu.
    3. Click the [Integration Settings] button on Kakao Talk.
    4. Select Use for the use status, and then enter the integration information.
      • You can check the access key ID and secret key in NAVER Cloud Platform > My Page > Manage Authentication Key.
      • You can check the Kakao Talk Channel ID in Console > Biz Message > Kakao Talk Channel.
      • You can check the registered Service ID in Console > Biz Message > Kakao Talk Channel > Project.
      • In Template Code, enter the template code that you entered during registration.
    5. Click the [Save] button.
    Caution

    Before saving, check to make sure that the details have been entered accurately. If incorrect information has been entered, then the Kakao channel is displayed in the Approval Service > Settings > Manage Notifications menu, but notifications can't be sent out properly.

    1. Click the Approval Service > Settings > Manage Notifications menus, in that order.
    2. Set the notification items to receive in Kakao Talk in the [Kakao Talk] tab.
    • For notification item settings, see Manage Notifications.
    • You can receive notifications as web links on Kakao Talk.

    Integrate with Messenger (NAVER WORKS)

    By integrating NAVER WORKS with WORKPLACE, you can check WORKPLACE notifications on the NAVER WORKS messenger and handle various work using chat through the NAVER WORKS Chatbot service (WorkTalk).

    Note
    • If you use WORKPLACE and NAVER WORKS together, then WorkNoti, the NAVER WORKS notification bot, and WorkTalk, the chatbot for work, are provided free of charge.

    • For the method of using WorkTalk, see WorkTalk.

    • Tips for integrating NAVER WORKS Messenger and Calendar for WORKPLACE users

      To receive WORKPLACE Approval notifications through NAVER WORKS or to check the absence schedule on the NAVER WORKS Calendar, the user ID of the member from the integrated two services must be identical.

    The following describes how to integrate NAVER WORKS with WORKPLACE.

    1. Access NAVER WORKS Developers.
    2. Click the [Issue] button in the API ID area.
      • The API ID is issued.
    3. Click the [Issue] button in the Server API Consumer Key area.
    4. Select Create, Edit, or Delete all message bot items, and then click the [Next] button.
      workplace-4-5-31-3_ko
    5. Select 365 Days for the token validity period, and then select Yes for automatic extension.
    6. Click the [Save] button.
      • The Server API Consumer Key is issued.
    7. Click the [Add] button in the Server List (ID Registration Method) area.
    8. Enter the server name, and select key issued.
    9. Click the [Save] button.
      • The Server List ID is created.
    10. Click the [Download] button of the secret key field.
    • The secret key is saved as "private_YYYYMMDDXXXXXX.key" in the Download folder.
    1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
    2. Click the Settings > Manage Service Integration menu.
    3. Click the [Integration Settings] button on NAVER WORKS.
    4. Set the use status to Use, and then enter the integration information.
    • You can check the domain ID at the bottom of the left-side menu of NAVER WORKS Developers.
    • Enter the email address of the admin logged in to the NAVER WORKS Developers console for the admin email address.
    1. Click the [Save] button.
    • Click the [Integration Settings] button to check the Bot ID created.
      workplace-4-5-31-2_ko.png
    1. Click the Approval Service > Settings > Manage Notifications menus, in that order.
    2. Set the notification items to receive in NAVER WORKS in the [NAVER WORKS] tab.
    Note
    • When using WORKPLACE and NAVER WORKS together, the default integration setting is set to Use. Set the notifications items to receive in Approval Service > Settings > Manage Notifications > NAVER WORKS. If you don't want to use it, then change the setting to Not Use.
    • By clicking the [Integration Settings] button for NAVER WORKS in the Admin > Settings > Manage Service Integration menu, you can check the Usage Status and automatically provided NAVER WORKS Message Bot ID.
      • If the admin deleted or newly created the bot ID of the NAVER WORKS admin, then edit the existing bot ID.

    Integrate with Messenger (Slack)

    By integrating Slack with WORKPLACE, you can check WORKPLACE notifications on Slack.

    The following describes how the admin sets up Slack to be integrated with WORKPLACE.

    1. Access the Slack Website or log in to the Slack app.

    2. Click the [Open Slack] button at the top right corner, and create a new workspace to be used or select an existing workspace used by the company.

    3. Click the [Find Slack] button at the top left corner, and then click the App menu.
      workplace-4-5-76_ko.png

    4. Search Bots in app search, and then click the [Add] button.
      workplace-4-5-77_ko.png

    5. Click the [Add Slack] button, and then enter the bot name in the User Name field.

    6. Click the [Add Bot Integration App] button.

      • An API token will be created.
    7. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.

    8. Click the Settings > Manage Service Integration menu.

    9. Click the [Integration Settings] button on Slack.

    10. Set the use status to Use, and then enter the API token issued from Step 6.

    11. Click the [Save] button.

    12. Click the Approval Service > Settings > Manage Notifications menus, in that order.

    13. Select the notification item to receive in Slack in the [Slack] tab, and then click the [OK] button.

    Caution

    To receive personal WORKPLACE notifications on Slack, individual members must enter the member ID in Slack Information ID of My Information > Integration Information.
    You can check the member ID by accessing Slack and going to View Profile > View More.
    workplace-4-5-79_ko.png

    Integrate with Messenger (Google Chat)

    By integrating Google Chat with WORKPLACE, you can check WORKPLACE notifications on Google Chat.

    Caution

    To check WORKPLACE notifications on Google Chat, the admin must set Google Chat integration settings to Use in Admin > Settings > Manage Service Integration of WORKPLACE and set the notification items in Approval Service > Settings > Manage Notifications > Google Chat.

    The following describes how the user sets up Google Chat to be integrated with WORKPLACE.

    Note

    This procedure must be taken by individual members.

    1. Access Google Chat or the Google Chat app.

    2. Log in to the Google Workspace account used by the company.
      workplace-4-5-70_ko.png

    3. Click the search window, and then click Create a Chatroom.

    4. Enter the chatroom name, and then click the [Create] button.

      • A chatroom will be created.

      workplace-4-5-71_ko.png

    5. Click the created chatroom.

      • The chatroom is displayed at the top of the page.
    6. Click workplace_open2, and then click Manage Webhooks.

    7. Enter the webhook name, and then click the [Copy] button.

      • When you enter the webhook name, a URL is created at the bottom. Click the [Copy] button to copy the created URL.
    8. Access WORKPLACE and click My Information > Integration Information.

    9. Enter the Google Chat URL item, and then click [Save].

    Integrate with Messenger (LINE)

    By integrating LINE to WORKPLACE, you can check WORKPLACE notifications on LINE.

    The following describes how to integrate LINE with WORKPLACE.

    1. Log in to the LINE console with a LINE account.

    2. Click the [Create a New Provider] button.

    3. Enter the provider name, and then click the [Create] button.

    4. Click Create a LINE Login Channel.

    5. Enter the channel information, and then click the [Create] button.

      workplace-4-5-59_ko.png

      • Enter the LINE login channel name to be created in Channel Name.
      • Enter the detailed channel description in Channel Description.
      • Select Web App for the app type to be integrated to LINE.
      • The email address indicates the email address of the admin.
      • Agree to the Terms and Conditions.
      • Go to the [Basic Settings] tab.
    6. Click the [Developing] button, and then click the [Publish] button.

    workplace-4-5-60_ko.png

    1. In the left-side menu area, click the provider created earlier.
    2. Click Create a New Channel.
    3. Click Messaging API.

    workplace-4-5-63-1_ko.png

    1. Enter the API channel information, and then click the [Create] button.

    workplace-4-5-63_ko.png

    • Enter the Messaging API channel name to be created in Channel Name.
    • Enter the detailed API channel description in Channel Description.
    • Select the categories and sub categories that correspond to the work.
    • Agree to all Terms and Conditions.
    • Click the [Create] button.
    1. Click the [Messaging API] tab, and then click the [Edit] button for the auto-reply messages item.

    workplace-4-5-63_ko.png

    1. Select Conversation for the response mode, and then click the [OK] button.
    • After editing, close the window.
    1. Click the [Issue] button.
    • Clicking the [Issue] button will create a token. Click the [Reissue] button to get the token issued again.
    • Click the workplace_Line_copy button to copy the issued token.
    1. Access LINE Office Account Manager and click the channel account created.
    2. In the left-side menu area, click the Find Friends > "Add Friends" Tool menu.
    3. Click Create URL.
    • An invitation URL will be generated.
    1. Access WORKPLACE and click the [Service Menu] > [Admin] button.
    2. Click the Settings > Manage Service Integration menu.
    3. Click the [Integration Settings] button of LINE.
    4. Set the use status to Use, and then enter the integration information.
    • Enter the Channel ID from the [Basic Settings] tab in Login Channel ID.
    • Enter the Channel Secret Key from the [Basic Settings] tab in Login Channel Secret Key.
    • Enter the token issued from the [Messaging API] tab in Message Channel Access Token.
    • Enter the created invitation URL in Invitation Link.
    • Click workplace_Line_copy to copy the Login Callback URL.
      • In the [LINE Login] tab of LINE Developers, enter the copied URL in the Callback URL item, and then click the [Update] button.
    1. Click the [Save] button.
    2. Click the Approval Service > Settings > Manage Notifications menus, in that order.
    3. Select the notification items to receive in LINE in the [LINE] tab, and then click the [OK] button.
    Caution

    To receive individual WORKPLACE notifications on LINE, individual members must click the [Authenticate] button in My Information > Integration Information to log in to LINE and add the company channel by scanning the QR code displayed in the page.
    If added successfully, then you can receive the friend added notification message.

    Integrate with Calendar (NAVER WORKS)

    By integrating NAVER WORKS Calendar with WORKPLACE, you can conveniently check My Absence Schedule in WORKPLACE using NAVER WORKS Calendar.

    Caution

    To check the WORKPLACE absence schedule in NAVER WORKS Calendar, the user ID of the member must be identical.

    When Using WORKPLACE Exclusively

    The following describes how to integrate NAVER WORKS Calendar to WORKPLACE.

    1. Access NAVER WORKS Developers.
      workplace-4-5-59_ko.png

    2. Click the [Issue] button in the API ID area.

      • The API ID is issued.
    3. Click the [Register Redirect URL] button in the Service API Consumer Key area.

    4. Enter the URL, and then click the [Save] button.

      • You can check the URL by clicking the [Integration Settings] button for NAVER WORKS in Admin > Settings > Manage Service Integration > Register Calendar of WORKPLACE and setting the use status to Use.
    5. Click the [Issue] button.

    6. Select All Calendars for the scope of using the service API, and then click the [Next] button.
      workplace-4-5-31-3_ko

    7. Select 365 Days for the token validity period, and then select Yes for automatic extension.

    8. Click the [Save] button.

      • The Service API Consumer Key is issued.
    Note
    • If you integrated NAVER WORKS Messenger first, then skip Steps 9 through 16.
    • If you reissued the secret key by clicking the [Reissue Secret Key] button, then you must edit the secret key entered when integrating NAVER WORKS Messenger with the reissued secret key.
    1. Click the [Issue] button in the Server API Consumer Key area.
    2. Select All Calendars for the scope of using the server API, and then click the [Next] button.
    3. Select 365 Days for the token validity period, and then select Yes for automatic extension.
    4. Click the [Save] button.
    • The Server API Consumer Key is issued.
    1. Click the [Add] button in the Server List (ID Registration Method) area.
    2. Enter the server name, and select key issued.
    3. Click the [Save] button.
    • The Server List ID is created.
    1. Click the [Download] button of the secret key field.
    • The secret key is saved as "private_YYYYMMDDXXXXXX.key" in the Download folder.
    1. Access WORKPLACE and click the [Service Menu] > [Admin] button.
    2. Click the Settings > Manage Service Integration menu.
    3. Click the [Register Calendar] tab, and then click the [Integration Settings] button for NAVER WORKS.
    4. Set the use status to Use, and then enter the integration information.
    1. Click the [Save] button.

    When Using WORKPLACE and NAVER WORKS Together

    The following describes how to integrate NAVER WORKS Calendar when using WORKPLACE together with NAVER WORKS.

    1. Access NAVER WORKS Developers.
    2. Click the [Register Redirect URL] button in the Service API Consumer Key area.
    3. Enter the URL, and then click the [Save] button.
      • You can check the URL by clicking the [Integration Settings] button for NAVER WORKS in Admin > Settings > Manage Service Integration > Register Calendar of WORKPLACE.
    4. Click the [Issue] button.
    5. Select All Calendars for the scope of using the service API, and then click the [Next] button.
    6. Select 365 Days for the token validity period, and then select Yes for automatic extension.
    7. Click the [Save] button.
      • The Service API Consumer Key is issued.
    8. Access WORKPLACE and click the [Service Menu] > [Admin] button.
    9. Click the Settings > Manage Service Integration menu.
    10. Click the [Register Calendar] tab, and then click the [Integration Settings] button for NAVER WORKS.
    Note

    When using WORKPLACE and NAVER WORKS together, the NAVER WORKS Calendar integration is set to Use.

    1. After entering the integration information (service API consumer key), click the [Save] button.
    Caution

    To check individual My Absence Schedule in WORKPLACE using NAVER WORKS Calendar, individual members must click the [Settings] button for the Share Absence Status item when creating the Absence Schedule document and click the [Authenticate Additional Calendar] for authentication.
    Once the authentication is done, individuals can select personal calendar.

    Integrate with Calendar (Google Workspace)

    By integrating Google Workspace to WORKPLACE, you can conveniently check My Absence Schedule using Google Calendar.

    You can integrate with Google Workspace as follows.

    1. Access the Google Developers console and log in.
    2. Click the [Create project] button.
    3. Enter the project name, and then add the location to create the project.
    4. Click the [Create] button.
    5. Select the created project, and then click the OAuth consent page menu.
      workplace-4-5-49.png
    6. Select Internal for User Type, and then click the [Create] button.
    7. Enter "Google Calendar API" in the search window to search.
    8. Click Google Calendar API, and then click the [Use] button.
    9. Click the Credentials menu, and then click the [Configure consent page] button.
      workplace-4-5-48.png
    10. Enter the consent page configuration information, and then click the [Save] button.
      • Set Application type to Internal.
        workplace-4-5-50.png
      • Click the [Add or Delete Scope] button to select the scope to add in the pop-up window, and then click the [Update] button.
        workplace-4-5-50-1.png
    11. Click the Create credentials button, and then click OAuth client ID.
      workplace-4-5-51.png
    • Select Web application as Application type.
      workplace-4-5-52.png
    • Enter the name.
    • Click the [Add URI] button of approved redirection URIs and enter the URI.
      • You can check the URI by clicking the [Integration Settings] button of Google Workspace in WORKPLACE > Admin > Settings > Manage Service Integration > Register Calendar and setting the use status to Use.
    1. Click the [Create] button.
    • It is added to the OAuth 2.0 Client ID list.
    1. Click workplace_download2 to download the OAuth 2.0 Client ID authentication information created.
      workplace-4-5-53.png
    • The authentication information is downloaded as a ".json" file format in the Download folder.
    1. Access WORKPLACE and click the [Service Menu] > [Admin] button.
    2. Click the Settings > Manage Service Integration menu.
    3. Click the [Register Calendar] tab, and then click the [Integration Settings] button for Google Workspace.
    4. Set the use status to Use, and then enter the integration information.
    • Click the [Upload Files] button and upload the downloaded authentication information.
    • Enter the company domain entered when signing up for Google Workspace in Company Domain.
    1. Click the [Save] button.
    Caution

    To check individual My Absence Schedule of WORKPLACE on Google Calendar, individual members must enter and save the Google Workspace ID in the Google Workspace field of My Information > Integration Information.

    Manage Company Holidays

    In the Manage Company Holidays menu, you can specify the company holidays or specify and manage weekly holidays and weekly days off.

    The Manage Company Holidays page is laid out as follows.

    workplace-pc-admin7_holiday_ko(1)

    AreaDescription
    Calendar by CountrySelect a calendar that displays public holidays of each country, such as Korea, USA, Japan, and China
    • If the standard language is set to Korean, then the Korean calendar is reflected automatically
    • If set to Not use, then calendar-based public holidays (e.g., Children's Day) are not displayed
    Weekly HolidaysSelect days of the week to be specified as weekly holidays
    Weekly Days OffSelect days of the week to be specified as the weekly days off
    ④ Calendar areaIt displays public holidays of each country, holidays/days off, and company holidays
    Register HolidayRegister company holidays (See Register Company Holiday)
    ⑥ Holiday listIt displays public holidays and registered company holidays
    Note
    • The work type of public holidays based on the calendar of each country is automatically set as Holiday.
    • The work type of the dates set as weekly holidays and weekly days off is automatically set as Holiday.
    • Annual leaves are not deduced for the dates set as weekly holidays and weekly days off.
    • If you use the Attendance service, then the weekly holiday/day off/workday information according to the work arrangement settings takes precedence.
    • If you check Don't Work on Public Holidays and Predetermined Holidays in the Working Standards area of the Attendance Service > Work > Manage Work Arrangement menu, then the work arrangement of public holidays and company anniversary is defined according to the work type (holiday/day off/workday) applied to company's holiday management.

    Register Company Holiday

    The following describes how to register company holidays.

    1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
    2. Click the Settings > Manage Company Holidays menu.
    3. Click the days to be specified as holidays.
    4. Select the work type and enter the anniversary name.
      • If Holiday or Day Off is selected for the work type, then employees don't work, and annual leaves are not deducted for the date.
    5. Select the repetition status, and then click the [Edit] button.
      • The specified holiday is added to the holiday list.
    6. Click the [Save] button at the bottom of the Calendar area.
      • The added company holidays are saved.
      • Click the [Cancel] button to cancel the holidays added.
      • Click the [Reset] button to reset the settings.
    Note

    If you use the Attendance service, then the work status on anniversaries set by the company is based on the setting for Don't Work on Public Holidays and Predetermined Holidays in work arrangement settings. Public holidays see the public holidays based on the calendar of each country, and predetermined holidays see the holidays manually configured by the company. When it is enabled, employees do not need to work on those dates and the annual leave is not deducted.

    Edit Company Holiday

    The following describes how to edit company holidays.

    1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
    2. Click the Settings > Manage Company Holidays menu.
    3. Click the holiday to be modified in the holiday list on the right side.
    4. Make the necessary changes, and then click the [Save] button.
    5. Click the [Save] button at the bottom of the Calendar area.
      • The edited content is reflected.
    Note
    • Changing the work type to Holiday can affect the following items, and if adjustments are necessary, then the Attendance admin must change work hours and adjust annual leaves manually.

    • If there is an absence request that adds up to the work hours, then the requested absence day is not changed to a holiday, even if it was a workday.

    • A past date with the work arrangement set is not changed to a holiday if it is a workday.

    • The dates with existing clock-in/out records can't be set as holidays.

    Delete Company Holiday

    The following describes how to delete company holidays.

    1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
    2. Click the Settings > Manage Company Holidays menu.
    3. Click workplace_delete of the holiday to be deleted in the list of holidays.
    4. Click the [OK] button.
    5. Click the [Save] button at the bottom of the Calendar area.
      • The holiday is deleted.
      • Click the [Cancel] button to cancel the holidays deleted.
    Note
    • Click the [Reset] button to delete all specified company holidays and return to the initial settings.
    • When requesting settlement of an expense used on a holiday, follow-up management is available after the settlement. Regarding settlement of expenses used on a holiday or day off, you can ask the requester to explain the expenses in Expense Service > View Self Check > Holiday Usage. (See Holiday Usage)

    Manage AI OCR Usage

    In the Manage AI OCR Use menu, you can request or cancel the use of AI OCR. You can also manage monthly set limits and check the use status and AI OCR fee guide.

    By using AI OCR, the payment amount, date used, and place of use information on the receipt is automatically entered into the form, and you can request expense settlements quickly and accurately.

    Note
    • The AI OCR feature is only available if you subscribe to WORKPLACE Basic and use the Expense service.
    • The OCR fee for expense settlement requests is 50 KRW per case, and the fee is charged monthly in combination with the WORKPLACE usage fee.
    • During the trial period, 50 uses are provided free of charge. If you want to use it more than 50 times, then switch WORKPLACE to a paid plan.

    Manage Usage

    In the Manage Usage tab, you can check the AI OCR fee guide, request to use AI OCR, and manage the monthly set limit.

    The Manage Use page is laid out as follows.

    workplace-pc-admin7_AIOCR_ko

    AreaDescription
    AI OCR Pricing Information
  • It displays the AI OCR usage fee information
  • Click Go to Fee Calculation to check the estimated fee
  • AI OCR Request and Usage DetailsItem displayed when subscribed to AI OCR
    Only the monthly set limit is displayed before subscribing. Click the [Subscribe] button displayed at the bottom of the page to subscribe
  • AI OCR Subscription Status: The subscription status is displayed. Click the [Unsubscribe Information] button to unsubscribe
  • Subscription Date and Time: It displays the date and time of AI OCR subscription
  • Service Usage Status: It displays the number and ratio of uses compared to the total number of monthly AI OCR uses available
  • Monthly Set Limit: It displays the monthly set limit. Click the [Manage] button to change the monthly set limit
  • Note
    • If the AI OCR usage rate reaches 90% or 100% of the set limit, then a notification email is sent to the admin. Once 100% of the limit is reached, the feature can no longer be used. The admin can adjust the number of uses to continue using the feature. (See Change Usage Limit)
    • If you cancel the AI OCR service, then the fee will be charged on the month after cancellation. You can request the AI OCR service after canceling.

    Change Usage Limit

    The following describes how to change the AI OCR usage limit.

    1. In the WORKPLACE PC web page, click [All Services] > [Admin] button.
    2. Click the Settings > Manage AI OCR Use menu.
    3. Click the [Manage] button.
      • You can view the history of 5 latest usage limit changes.
    4. Enter the number of usage limit to change to, and then click the [OK] button.
      • If you set the limit to or below the number of uses already used during the month, then the feature stops immediately and the fee for previous uses will be charged normally (except for uses that are free of charge).

    Usage Status

    In the Usage Status tab, you can check the AI OCR use status and download the AI OCR use status as an Excel file.

    The Usage Status tab page is laid out as follows.

    workplace-pc-admin7_AIOCR2_ko

    AreaDescription
    ① Search windowSearch the AI OCR usage status by user and period of use
    DownloadDownload the AI OCR use status as an Excel file (See Download AI OCR Usage Status)
    ③ AI OCR usage listIt displays the AI OCR usage status

    Download AI OCR Usage Status

    The following describes how to download the AI OCR use status.

    1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
    2. Click the Settings > Manage AI OCR Use menu.
    3. If necessary, enter the AI OCR use conditions to be searched in the search window, and then click the [Search] button.
      • You can view the AI OCR use status that applies to the entered conditions.
    4. Click the [Download] button.
      • The AI OCR use status is downloaded as an Excel file.
    Note

    The downloaded file is saved as "OcrUseLog.xlsx" in the Download folder.


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