Managing Permissions

Available in Classic/VPC.

In the Manage Permissions menu, you can grant and manage permissions necessary for using WORKPLACE.

Admin Types and Roles

Admins in WORKPLACE are defined according to the scope of management. One admin may perform the roles of all admins, but dividing the roles of admins allows you to manage enterprise information concisely and is more advantageous in terms of security.

The types and roles of admins in WORKPLACE are as follows.

Scope of Permissions

The scope of permissions changes according to the admin type. Upper level admins include permissions of lower level admins. Only one representative WORKPLACE admin can be set, and there can be several of other admins. Each service page only displays menus within the scope of permissions.

Principle of Granting Permissions

Admins can grant or delegate permissions to other persons. The scope of permissions granted must be the same or lower than the permissions you have. The WORKPLACE admin can substitute for Member, Approval, Post, Attendance, Pledge, Expense, Expenditure, Sales, Budget, Accounting, Electronic Tax and Service Connection admins, but an admin in charge of each service must be designated to manage information systematically.

Manage Menu Permissions

In the Manage Menu Permissions menu, you can check/grant/remove permissions for services used in WORKPLACE. You can create permissions for the Admin service, and the created permissions can be edited or deleted. You can also use an additional authentication step to request login when accessing the Manage Permissions menu for safe data management.

The Manage Menu Permissions page is laid out as follows.

Area	Description
① Add permission	Click to set detailed permissions of the admin. (See Add Permissions)
②	Click to check the detailed permissions selected in the permission list.
③ List of permissions	Displays the permissions added in each service.
④ Grant permissions	Displays the list of employees who have been granted permissions.
⑤ Search window	Search employee name and click to grant permissions. (See Granting Permissions)
⑥ Remove Permissions	Click to remove granted permissions.

Create Permissions

The following describes how to set and create detailed permissions for the Admin service.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
2. Click the Manage Permissions > Manage Menu Permissions menu.
3. Click the [Add Permission] button.
4. Enter the permission name.
5. Click and select the detailed permission to be added to the permission.
   • Select the permission to access a specific menu.
6. Click the [Save] button.
   • The permission will be added to the list of permissions.

Edit Permissions

The following describes how to delete permissions created.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
2. Click the Manage Permissions > Manage Menu Permissions menu.
3. Select the permission to be edited in the list of permissions.
4. Click and edit the permission.
5. Click the [Save] button.
   • The modified content is reflected.

Delete Permissions

The following describes how to delete permissions created.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
2. Click the Manage Permissions > Manage Menu Permissions menu.
3. Select the permission to be deleted in the list of permissions.
4. Click .
5. Check the details in the Delete Permissions pop-up window, and then click the [OK] button.
   • The permission will be deleted.

Grant Permissions

The following describes how to grant permissions.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
2. Click the Manage Permissions > Manage Menu Permissions menu.
3. Select the permission to be granted in the list of permissions.
4. Search the name of the employee to grant the permission in the search window, and then click .

Remove Permissions

The following describes how to remove permissions granted.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
2. Click the Manage Permissions > Manage Menu Permissions menu.
3. Select the permission to be removed in the Permission list.
4. In the Grant Permissions list, click of the employee for which the permission is to be removed.
5. In the Remove Permissions pop-up window, click the [OK] button.
   • The permission will be removed.

Manage Permission Group

In Manage Permission Group, you can create and manage permission groups to grant detailed permissions for each feature of a specific service to the permission groups. You can check all permission groups of the company used in various services and edit permission group admins.

Permissions created in a specific service can be utilized in other services through management of permission groups.

Permission groups are used in the following services. For more information, see the link for each service.

• Set usage permissions of pledge forms (See Manage Pledge Form Permissions)
• Set usage permissions of bulletin boards (See Manage Post Permissions)

The Manage Permission Group page is laid out as follows.

Area	Description
① Search window	Searches permission groups by permission group name, admin, and registration date.
② Add	Adds a permission group. (See Add Permission Group)
③ Download	Downloads the list of permission groups as an Excel file. (See Download Permission Group List)
④ List of permission groups	Displays the permission group information. Displays only the permission group list of which management permissions are granted to the currently logged in employee.
⑤ Manage	Edits and adds permission group information. (See Add Permission Group and Edit Permission Group)
⑥ Delete	Delete permission groups by clicking . (See Delete Permission Groups)

Add Permission Group

The following describes how to add a permission group.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
2. Click the Manage Permissions > Manage Permission Groups menu.
3. Click the [Add] button.
4. In the Manage Permission Group pop-up window, click the [Add] button and enter the permission group name.
   • If a permission group has been added already, the permission group name input field is displayed without clicking the [Add] button.
5. Select the employee or department type to be included in the permission group, and then search the employee name or department name to be selected.
   • The selected employee or department is added to the Permission Group Member area.
   • When adding in the unit of departments, changes (joining/retirement, department transfer, etc.) of members of the department are automatically applied.
   • When using WORKPLACE as a corporate group, a permission group can only consist of members under one company. However, if an employee affiliated with another company within the corporate group has a concurrent position at your company, you can add the employee as a member of the permission group for your company.
6. Select the employee or department type to be designated as the permission group admin, and then search the employee name or department name to be selected.
   • The permission group admin can edit or delete permission groups.
   • The WORKPLACE admin is granted admin permissions of all permission groups by default.
   • The selected employee or department is added to the Permission Group Admin area.
   • When adding in the unit of departments, changes (joining/retirement, department transfer, etc.) of members of the department are automatically applied.
   • You must set at least one permission group admin.
   • When using WORKPLACE as a corporate group, the permission group admin can be designated in the entire corporate group.

Edit Permission Group

The following describes how to edit a permission group.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
2. Click the Manage Permissions > Manage Permission Groups menu.
3. Click the permission group name or [Manage] button of the permission group to be edited.
4. Apply the content to be edited.
   • Delete the permission group by clicking .
   • To add permission group members and permission group admins, see Add Permission Group.
5. Click the [OK] button.
   • The edited content is reflected.

Delete Permission Group

The following describes how to delete a permission group.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
2. Click the Manage Permissions > Manage Permission Groups menu.
3. Click of the permission group to be deleted.
4. Click the [Yes] button in the confirmation pop-up window.
   • The permission group will be deleted.

Download Permission Group List

The following describes how to download the list of permission groups.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Admin] button.
2. Click the Manage Permissions > Manage Permission Groups menu.
3. If necessary, enter the permission group conditions to be searched in the search window, and then click the [Search] button.
   • You can view the list of permission groups that apply to the entered conditions.
4. Click the [Download] button.
   • The list of permission groups is downloaded as an Excel file.