Work

Available in Classic and VPC

You can manage clock-in/out records according to the work characteristics of the company. You can create a work arrangement that fits the company, and employees can record clock-in/outs according to their specified work patterns. Employees' clock-in and clock-out times are calculated as work hours. You can manage late clock-in, early clock-out, and obligatory work (core time).

Manage Working Employees

You can specify the applicable working employees by work arrangement so that employee can clock-in/out according to their own work patterns.
Multiple types of work arrangement can exist in one company. (Example: rotating shift for production team, flexible shift for sales team, and fixed shift for HR team)

The following describes how to specify employees by work arrangement.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click Work > Manage Working Employees menu.
3. Click the [Edit] button.
   • When bulk uploading working employees, click the [Upload] button. (See Upload Working Employees)
4. Specify employees by application date and work arrangement, and click the [OK] button.
   • Application Date: Set the application date of the specified work arrangement. When applying the changed work arrangement, the company determines the work arrangement through a written agreement with the employee representative. Generally, the application date starts from a specific date in the future, but the changes can be applied immediately if needed.
     • If a reserved change exists, you can edit the reserved change, but can't reserve another change. You can reserve another change after the application of the reserved change.
     • Even if the application date is not arrived, an employee who is assigned to report approval of work schedule method can register the work schedule of the dates after the application date in advance. (See Add Work Schedule)
   • Work Arrangement/Working Employee: Assign employees or departments by work arrangement and specify the appropriate employees.
     • When selecting a department, its subdepartments are included.
     • If the company has enabled part-time employee, the part-time employees are included in the Search Employees, and you can assign work arrangements to part-time employees.
     • If you want to set a single work arrangement for all employees, you can enter the top level department to specify it. In this case, the same work arrangement is applied immediately to the new employees as well.
     • Even when an work arrangement targeting all employees has been applied, you can apply different work arrangements to subdepartments and individuals. The priority of applied work arrangement is in the following order: individual → subdepartment → parent department.
   • To delete a department or employee, click the [X] button next to the department or employee name.
5. Check the details in the confirmation pop-up window, and then click the [OK] button.
6. Make sure that the changes are reflected properly in the list on the Manage Working Employees page.

   • If employees have clocked in/out on that day, it does not affect the clock-in/out records of the employees who clocked in/out today. The changes are reserved, and reflected starting on the next day. The scheduled changes can't be canceled or edited.

     Note

     To edit employees who use the "Report Approval of Work Schedule Method" of Select a Set Time to Clock-in/out or Flexible Clock-in/out:

     • Work schedules of employees with work schedule report history are reset regardless of the approval status of reported documents.

   • If no employee has clocked in/out on that day: The working employee's clock-in/out method and work hours are changed at the time of the edit.

Bulk Upload Working Employees

The following describes how to bulk upload working employees.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click Work > Manage Working Employees menu.
3. Click the [Upload] button.
4. Click the [Download] button to download the template file.
   • The downloaded template is saved as [personList.xlsx in the Download folder.
5. Create a template, and then save it.
   • You can assign working employees for a work arrangement by the unit of an employee or a department.
   • Enter working employees in the sheet for each employee or department you want to apply.
   • For the targets to which the work arrangement is not applied, select "No Application Method" from the work arrangement item.
6. Select the application date.
   • You can select a date starting from today for the application date.
7. Click the Attach File area to upload the created template.
8. Click the [OK] button.
   • You will be directed to the Upload Working Employees page.
9. Check the information of entered working employees in the [By Employee]/[By Department] tab.
   • If a cell has an input error in the template, then it is marked in red, and you can check the error message at the bottom.
   • The scheduled reflection date is displayed.
     • If the application date is today:

       • If employees have clocked in/out on that day, it does not affect the clock-in/out records of the employees who clocked in/out today. The changes are reflected starting on the next day.

         Note

         If changes are made to working employees who select a set time to clock in/out ("Report Approval of Work Schedule Method"), then the work schedules of the targets who have a report history of work schedules are reset, regardless of the approval status of the document they submitted.

       • If no employee has clocked in/out on that day: The working employee's clock-in/out method and work hours are changed at the time of the edit.

     • If the application date is a date after today: It is applied from that date.
   • The reserved changes can be canceled or edited.
     • Edit: Click to edit working employees. (See the descriptions of Edit in Manage Working Employees)
     • Cancel: Click to cancel the reserved change of working employees.

• If a cell has an input error in the template, then it is marked in red, and you can check the error message at the bottom.
• Click the [Download] button to download the employee information to be uploaded as an Excel file.
  • The downloaded file is saved as "[YYYY-MM-DD]sample members.xlsx" in the Download folder.

10. Click the [Save] button.

Manage Work Arrangement

You can create various work arrangements according to the characteristics of the company.

The Manage Work Arrangement page is laid out as follows.

Add Work Arrangement

New work arrangements can be created.
Depending on the work arrangement, the scope of application varies as follows.
Check how to add work arrangements according to the work type and application method.

Clock-in/out at a Fixed Time

A company whose employees work during set work hours can apply "Clock-in/out at a Fixed Time" (e.g., if reflecting 9 AM clock-in and 6 PM clock-out as company's work hours in the company regulations).
To apply Clock-in/out at a Fixed Time, set the work day schedule, which is general work hours. Employees who do not clock-in/clock-out during general work hours can be marked as late, and admin can manage employees who are late.

a. Weekly Application Method

It can be applied in the general case where same work schedule is repeated on certain days of the week.

The following describes how to set work arrangement for each day of the week.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Work > Manage Work Arrangement menu.
3. Click the [Work Arrangement] tab.
4. Click the [Add] button.
5. On the Add Work Arrangement page, set your work arrangement and click the [Save] button.

   • Work Arrangement: Enter a name for the work arrangement.

   • Type: Set the work type to Clock-in/out at a Fixed Time.

   • Application Method: Set the application method to By Day of the Week.

   • Work Hour Standard: Set the work hour standard.

     • Base Work Hours: By default, 8 hours per day is entered as the base work hours per day, and it is editable by hour. Under the Korean Labor Standards Act Article 50 (Work Hours), the work hours shall not exceed eight hours a day, excluding the hours for breaktime. When employees request absence schedules, the corresponding time will be the basis of "all day."
     • Maximum Extension Time Allowed: By default, 12 hours per week is entered and it is editable by hour. Under the Korean Labor Standards Act Article 53 (Restrictions on Extended Work), work hours may be extended up to 12 hours per week. Employees are not allowed to clock in/out for hours exceeding the maximum work hours.
     • Night Work Hours: By default, 10:00 PM - 6:00 AM is entered, and it is editable by hour.
     • Don't Work on Public Holidays and Predetermined Holidays
       • This is selected by default.
       • If this option is selected, then the employee doesn't work on "public holidays and predetermined holidays," and they can't create an absence schedule on those days.
       • If this option is deselected, then they work on "public holidays and predetermined holidays" as well. Since the public holidays and predetermined holidays are not applicable, the workday/holiday/day off standard set in the work arrangement of the individual is followed.
       • If the company uses the Attendance service, the weekly holidays and weekly days off information set under Admin > Settings > Manage Company Holidays menu is not utilized. When setting up a work arrangement, set up recurring holidays by specifying the appropriate holidays and days off for that work arrangement. Under the Korean Labor Standards Act Article 55 (Holidays), an employer should allow workers at least one paid holiday per week on average.
       • Holidays refer to paid days off (e.g., Children's Day) provided when Calendar by Country is enabled in Manage Company Holidays menu.
       • Predetermined holidays refer to anniversaries set by the company (e.g., company's foundation anniversary).

   • Break Time: Select a break time type. Under the Korean Labor Standards Act Article 54 (Recess), an employer shall allow workers a recess of 30 minutes or longer if working for four hours or a recess of 1 hour or longer if working for eight hours, during work hours.

     • Granted at Fixed Times: Employees are granted breaks during work hours at set times. You can select a break time from the previous date, current date, and following date as of today.
     • Granted in Proportion to Work Hours: Breaks are granted after a certain work hours.

   • Work Hours: Set the work hours and break time. Settings form will change depending on the Break Time type selected.

     • Consider as having worked during entered hours even if clock-in/out times are missing
       • This option is disabled by default.
       • When selected, employees are automatically recorded as having clocked in/out at the start/end time of the general work hours of that day of the week at the time set under the check by the company. (See Check Exposure below.) In this case, late clock-in/early clock-out are not managed, and the personal clock-in notifications are not sent. Working overtime outside the normal work hours is reflected in work hours if the work results application form is filled out and approved.

   • Check Environment: Select clock-in/out check environment.

     • PC: The user can leave the clock-in/out record from Home > Clock-in/out widget. As WORKPLACE uses the public network which employees can access anywhere, you can change settings so that employees can only enter clock-in/out records from your company's private network.
     • Mobile/WorkTalk: The user can leave the clock-in/out record from Home > Clock-in/out widget of the WORKPLACE mobile app. This is useful for employees who often need to work outside to easily record their clock-in/out.
       • When using with NAVER WORKS, you can check clock-in/out from WorkTalk, NAVER WORKS' business chatbot. If you don't select Mobile/WorkTalk, you won't be able to check clock-in/out from WorkTalk.

   • Manage PC IP Address: It is displayed if PC is selected in Check Environment.

     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.
       • If you want to allow IP addresses as a range, you can do so by entering them in CIDR notation.

   • Manage Mobile IP Address: It is displayed if Mobile is selected in Check Environment.

     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • Click the [Import PC IP Address] to import the PC IP address.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.

   • Mobile Location Information Management: It is displayed if Mobile is selected in Check Environment.

     • You can select allowed location so that clock-in/out records can only be entered within a certain radius of the workplace.
     • If checking in is only allowed within specified radius of the location, enter the distance to allow. (e.g., Allow clock-in/clock out checking within 1km from the company)
     • If the company address is set in the Admin > Company Information > Manage Company Information menu, the company address is automatically displayed. Click the [Add Location] button to add another address.
     • You can add multiple addresses.
     • If you select the Add the Location to Favorites option when adding the address, you can add mobile location information more easily when creating work arrangements. The locations set as favorites can be viewed or removed in the [Favorites] tab in the Add Location pop-up window.
     • If you only allow checking in from company's business place or part-time employee workplace, select Within Certain Radius of the Business Place and Workplace and enter a distance.

   • Check Method: Select a check method.

     • Once a Day (Clock-in): Allows employees to clock in only. Clocking out is automatically calculated based on the end of general work hours.
     • Twice a Day (Clock-in/out): Both clock-in and clock-out are checked. Clocking out must be within 24 hours after clocking in.

   • Check Exposure: Employees can only clock-in within the time set by the company, and this sets the time employees can clock-in.

     • With Immediately selected, the button will appear just before the start of general work hours.
     • The time when the clock-in button is activated again after work depends on the check exposure settings (Immediately, 30 minutes before, 60 minutes before, 90 minutes before, and 120 minutes before).

   • Late Clock-in: To manage employees not coming to work at the start of general work hours, enable Late Clock-in.

     • When Late Clock-in is being used, an employee who fails to clock in within the specified time is processed as late. The late employee can't change the clock-in time to a time earlier than the current time.
     • When enabled, Late Clock-in in Attendance Service > Attendance Status > Clock-in/out Status menu is marked by a v to record late clock-ins.
     • Based on the start of general work hours, select the time you want to start processing as late clock-in (0 minute/5 minutes/10 minutes/20 minutes/30 minutes).
     • When it is not used, late clock-in is not managed.

   • Early Clock-out: Enable to manage those who clock-out early before end of general work hours.

     • This feature manages the clock-out time, and it is only available when Twice a Day (Clock-in/out) check method is selected.
     • When enabled, Early Clock-out in Attendance Service > Attendance Status > Clock-in/out Status menu is marked by a v to record early clock-outs.

   • Change Time: Select whether to allow the user to change the clock-in or clock-out time.

     • Allow Changes for up to X Days from Day of Work: e.g., If changes are permitted for up to 3 days from the workday, then the user can edit the clock-in/out record of up to 3 days before today.
     • Allow Change Only for Day of Work: This allows user to change the clock-in/out records only for the same day.
     • Do not Allow: The user can't change the clock-in/out input time.
     Note

     Allow Time Change

     • If the company does not manage late clock-ins/early clock-outs or compliance with mandatory hours, employees can edit clock-in/out records on the same day. Even if they forget to clock-in/clock-out, they can enter it the next day.
     • If the company manages late clock-ins/early clock-outs and compliance with mandatory hours, clock-in/clock-out times can be changed within the bounds of a normal clock-in/out. Normal clock-in/out refers to being within the bounds of late clock-in or early clock-out and within bounds of compliance with mandatory hours. ( If general work hours is 9:00 AM to 6:00 PM and up to 10 minute late clock-in is permitted, you can change 9:02 AM to 9:00 AM.)

   • Work Location: Set the usage status of work location to manage the work location of the user.

     • When using the work location, set the work location of the user.
       • Set the work location in the pop-up window by clicking the [Edit Work Location] button.
         • Click the [Add Location] button to add.
         • You can add multiple work locations.
         • When clocking in/out, the user can enter the work location by selecting from work locations set by the company.

   • Additional Hour Input: Select whether or not to allow the following additional hour input methods.

     • Allow individuals to add breaks while maintaining the minimal break hours: Break time added before clock-out time is deducted from clock-in/out hours.
     • Allow addition of outside work hours added the total work hours: Outside work hours added before clock-in time or after clock-out time are added to the clock-in/out hours.
     • When both options are enabled, employees can add hours before they clock out, even if time changing is not allowed.

b. Repeated Every X Days

This can be applied on schedules that are repeated every X days due to nature of the company's work, such as shifts.

The following describes how to set work arrangement for each day of the week.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Work > Manage Work Arrangement menu.
3. Click the [Work Arrangement] tab.
4. Click the [Add] button.
5. On the Add Work Arrangement page, set your work arrangement and click the [Save] button.

   • Work Arrangement: Enter a name for the work arrangement.

   • Type: Set the work type to Clock-in/out at a Fixed Time.

   • Application Method: Select Repeat Every X Days as work arrangement application method, and enter the number of days to repeat for (up to 90 days).

     • Work Hour Standard settings area for the number of days entered is displayed. (e.g., 5 lines are displayed if work is repeated every 5 days.)

   • Work Hour Standard: Set the work hour standard.

     • Application Base Date: set the base date to be applied. The repetition will be applied for the number of days entered, starting on the base date entered. (e.g., If you enter 2022.05.01, the work arrangement will be applied on every 5th day starting on May 1.)
     • Base Work Hours: By default, 8 hours per day is entered as the base work hours per day, and it is editable by hour. Under the Korean Labor Standards Act Article 50 (Work Hours), the work hours shall not exceed eight hours a day, excluding the hours for breaktime. When employees request absence schedules, the corresponding time will be the basis of "all day."
     • Maximum Extension Time Allowed: By default, 12 hours per week is entered and it is editable by hour. Under the Korean Labor Standards Act Article 53 (Restrictions on Extended Work), work hours may be extended up to 12 hours per week. Employees are not allowed to clock in/out for hours exceeding the maximum work hours.
     • Night Work Hours: By default, 10:00 PM - 6:00 AM is entered, and it is editable by hour.
     • Don't Work on Public Holidays and Predetermined Holidays
       • This is selected by default.
       • If this option is selected, then the employee doesn't work on "public holidays and predetermined holidays," and they can't create an absence schedule on those days.
       • If this option is deselected, then they work on "public holidays and predetermined holidays" as well. Since the public holidays and predetermined holidays are not applicable, the workday/holiday/day off standard set in the work arrangement of the individual is followed.
       • If the company uses the Attendance service, the weekly holidays and weekly days off information set under Admin > Settings > Manage Company Holidays menu is not utilized. When setting up a work arrangement, set up recurring holidays by specifying the appropriate holidays and days off for that work arrangement. Under the Korean Labor Standards Act Article 55 (Holidays), an employer should allow workers at least one paid holiday per week on average.
       • Holidays refer to paid days off (e.g., Children's Day) provided when Calendar by Country is enabled in Manage Company Holidays menu.
       • Predetermined holidays refer to anniversaries set by the company (e.g., company's foundation anniversary).

   • Break Time: Select a break time type. Under the Korean Labor Standards Act Article 54 (Recess), an employer shall allow workers a recess of 30 minutes or longer if working for four hours or a recess of 1 hour or longer if working for eight hours, during work hours.

     • Granted at Fixed Times: Employees are granted breaks during work hours at set times. You can select a break time from the previous date, current date, and following date as of today.
     • Granted in Proportion to Work Hours: Breaks are granted after a certain work hours.

   • Work Hours: Set the work hours and break time. Settings form will change depending on the Break Time type selected.

     • Click the [Preview] button to check the set work schedule. If you are not working on company holidays excluding holidays/days off and weekly days off set in the work arrangement, those dates are marked as red and schedule for those days are not displayed.
     • If Granted at Fixed Times is selected break time type, you can click [+] and add multiple break times.
     • Consider as having worked during entered hours even if clock-in/out times are missing
       • This option is disabled by default.
       • When selected, employees are automatically recorded as having clocked in/out at the start/end time of the general work hours of that day of the week at the time set under the check by the company. (See Check Exposure below.) In this case, late clock-in/early clock-out are not managed, and the personal clock-in notifications are not sent. Working overtime outside the normal work hours is reflected in work hours if the work results application form is filled out and approved.

   • Check Environment: Select clock-in/out check environment.

     • PC: The user can leave the clock-in/out record from Home > Clock-in/out widget. As WORKPLACE uses the public network which employees can access anywhere, you can change settings so that employees can only enter clock-in/out records from your company's private network.
     • Mobile/WorkTalk: The user can leave the clock-in/out record from Home > Clock-in/out widget of the WORKPLACE mobile app. This is useful for employees who often need to work outside to easily record their clock-in/out.
       • When using with NAVER WORKS, you can check clock-in/out from WorkTalk, NAVER WORKS' business chatbot. If you don't select Mobile/WorkTalk, you won't be able to check clock-in/out from WorkTalk.

   • Manage PC IP Address: It is displayed if PC is selected in Check Environment.

     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.
       • If you want to allow IP addresses as a range, you can do so by entering them in CIDR notation.

   • Manage Mobile IP Address: It is displayed if Mobile is selected in Check Environment.

     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • Click the [Import PC IP Address] to import the PC IP address.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.

   • Mobile Location Information Management: It is displayed if Mobile is selected in Check Environment.

     • You can select allowed location so that clock-in/out records can only be entered within a certain radius of the workplace.
     • If checking in is only allowed within specified radius of the location, enter the distance to allow. (e.g., Allow clock-in/clock out checking within 1km from the company)
     • If the company address is set in the Admin > Company Information > Manage Company Information menu, the company address is automatically displayed. Click the [Add Location] button to add another address.
     • You can add multiple addresses.
     • If you select the Add the Location to Favorites option when adding the address, you can add mobile location information more easily when creating work arrangements. The locations set as favorites can be viewed or removed in the [Favorites] tab in the Add Location pop-up window.
     • If you only allow checking in from company's business place or part-time employee workplace, select Within Certain Radius of the Business Place and Workplace and enter a distance.

   • Check Method: Select a check method.

     • Once a Day (Clock-in): Allows employees to clock in only. Clocking out is automatically calculated based on the end of general work hours.
     • Twice a Day (Clock-in/out): Both clock-in and clock-out are checked. Clocking out must be within 24 hours after clocking in.

   • Check Exposure: Employees can only clock-in within the time set by the company, and this sets the time employees can clock-in.

     • With Immediately selected, the button will appear just before the start of general work hours.
     • The time when the clock-in button is activated again after work depends on the check exposure settings (Immediately, 30 minutes before, 60 minutes before, 90 minutes before, and 120 minutes before).

   • Late Clock-in: To manage employees not coming to work at the start of general work hours, enable Late Clock-in.

     • When Late Clock-in is being used, an employee who fails to clock in within the specified time is processed as late. The late employee can't change the clock-in time to a time earlier than the current time.
     • When enabled, Late Clock-in in Attendance Service > Attendance Status > Clock-in/out Status menu is marked by a v to record late clock-ins.
     • Based on the start of general work hours, select the time you want to start processing as late clock-in (0 minute/5 minutes/10 minutes/20 minutes/30 minutes).
     • When it is not used, late clock-in is not managed.

   • Early Clock-out: Enable to manage those who clock-out early before end of general work hours.

     • This feature manages the clock-out time, and it is only available when Twice a Day (Clock-in/out) check method is selected.
     • When enabled, Early Clock-out in Attendance Service > Attendance Status > Clock-in/out Status menu is marked by a v to record early clock-outs.

   • Change Time: Select whether to allow the user to change the clock-in or clock-out time.

     • Allow Changes for up to X Days from Day of Work: e.g., If changes are permitted for up to 3 days from the workday, then the user can edit the clock-in/out record of up to 3 days before today.
     • Allow Change Only for Day of Work: This allows user to change the clock-in/out records only for the same day.
     • Do not Allow: The user can't change the clock-in/out input time.
     Note

     Allow Time Change

     • If the company does not manage late clock-ins/early clock-outs or compliance with mandatory hours, employees can edit clock-in/out records on the same day. Even if they forget to clock-in/clock-out, they can enter it the next day.
     • If the company manages late clock-ins/early clock-outs and compliance with mandatory hours, clock-in/clock-out times can be changed within the bounds of a normal clock-in/out. Normal clock-in/out refers to being within the bounds of late clock-in or early clock-out and within bounds of compliance with mandatory hours. ( If general work hours is 9:00 AM to 6:00 PM and up to 10 minute late clock-in is permitted, you can change 9:02 AM to 9:00 AM.)

   • Work Location: Set the usage status of work location to manage the work location of the user.

     • When using the work location, set the work location of the user.
       • Set the work location in the pop-up window by clicking the [Edit Work Location] button.
         • Click the [Add Location] button to add.
         • You can add multiple work locations.
         • When clocking in/out, the user can enter the work location by selecting from work locations set by the company.

   • Additional Hour Input: Select whether or not to allow the following additional hour input methods.

     • Allow individuals to add breaks while maintaining the minimal break hours: Break time added before clock-out time is deducted from clock-in/out hours.
     • Allow addition of outside work hours added the total work hours: Outside work hours added before clock-in time or after clock-out time are added to the clock-in/out hours.
     • When both options are enabled, employees can add hours before they clock out, even if time changing is not allowed.

c. 2-week or 3-month Unit Planning

2-week or 3-month unit planning refers to a flexible work hour system. It is a system where if work hours are extended for a specific week (day) while reduced for another week (day) during a set period of time (2 weeks or 3 months), to keep the average work hour of certain period within the legal work hours (40 hours per week). By not allowing the work hours of specific week/specific day to exceed the limit, you can assign work hours more flexibly and this feature provides systematic support for such planning.

The following describes how to set work arrangement using 2-week or 3-month unit planning.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Work > Manage Work Arrangement menu.
3. Click the [Work Arrangement] tab.
4. Click the [Add] button.
5. On the Add Work Arrangement page, set your work arrangement and click the [Save] button.

   • Work Arrangement: Enter a name for the work arrangement.

   • Type: Set the work type to Clock-in/out at a Fixed Time.

   • Application Method: Set work arrangement application method to 2-week Unit Planning or 3-month Unit Planning.

   • Work Hour Standard: Set the work hour standard.

     • Unit Period (if 3-month unit is selected): Set a start date and end date within 3 months. After this period passes, this work arrangement is no longer applied.
     • Base Work Hours: By default, 8 hours per day is entered as the base work hours per day, and it is editable by hour. Under the Korean Labor Standards Act Article 50 (Work Hours), the work hours shall not exceed eight hours a day, excluding the hours for breaktime. When employees request absence schedules, the corresponding time will be the basis of "all day."
     • Maximum Extension Time Allowed: By default, 12 hours per week is entered and it is editable by hour. Under the Korean Labor Standards Act Article 53 (Restrictions on Extended Work), work hours may be extended up to 12 hours per week. Employees are not allowed to clock in/out for hours exceeding the maximum work hours.
     • Work Hour Plan (if 2-week unit is selected): Enter the work hours. 48 hours per specific week is entered by default and can be edited by hour. Under the Korean Labor Standards Act Article 51 (Flexible Work Hour System), working overtime in a specific week is permitted as long as the average work hours of a unit period under 2 weeks does not exceed the legal work hours (40 hours per week). However, work hours in a specific week can't exceed 48 hours. If work hours in a specific week exceeds the legal work hours (40 hours per week), work hours of another week must be reduced.
     • Work Hour Plan (if 3-month unit is selected): Enter the work hours. 52 hours per specific week, 12 hours per specific day is entered by default and can be edited by hour. Under the Korean Labor Standards Act Article 51 (Flexible Work Hour System), working overtime in a specific week is permitted as long as the average work hours per week in a 3 month unit period does not exceed the legal work hours (40 hours per week). However, work hours in a specific week can't exceed 52 hours, and work hours on a specific day can't exceed 12 hours.
     • Night Work Hours: By default, 10:00 PM - 6:00 AM is entered, and it is editable by hour.
     • Don't Work on Public Holidays and Predetermined Holidays
       • This is selected by default.
       • If this option is selected, then the employee doesn't work on "public holidays and predetermined holidays," and they can't create an absence schedule on those days.
       • If this option is deselected, then they work on "public holidays and predetermined holidays" as well. Since the public holidays and predetermined holidays are not applicable, the workday/holiday/day off standard set in the work arrangement of the individual is followed.
       • If the company uses the Attendance service, the weekly holidays and weekly days off information set under Admin > Settings > Manage Company Holidays menu is not utilized. When setting up a work arrangement, set up recurring holidays by specifying the appropriate holidays and days off for that work arrangement. Under the Korean Labor Standards Act Article 55 (Holidays), an employer should allow workers at least one paid holiday per week on average.
       • Holidays refer to paid days off (e.g., Children's Day) provided when Calendar by Country is enabled in Manage Company Holidays menu.
       • Predetermined holidays refer to anniversaries set by the company (e.g., company's foundation anniversary).

   • Break Time: Select a break time type. Under the Korean Labor Standards Act Article 54 (Recess), an employer shall allow workers a recess of 30 minutes or longer if working for four hours or a recess of 1 hour or longer if working for eight hours, during work hours.

     • Granted at Fixed Times: Employees are granted breaks during work hours at set times. You can select a break time from the previous date, current date, and following date as of today.
     • Granted in Proportion to Work Hours: Breaks are granted after a certain work hours.

   • Work Hours: Select the week you want to set in the Xth Week field next to Work Hours field, and set the work hours and break time. Settings form will change depending on the Break Time type selected.

     • Xth Week: It is displayed if the work arrangement application method is selected as 2-week/3-month Unit Planning. If 2-week unit planning is selected, only the 1st and 2nd week are displayed. If 3-month unit planning is selected, then the total number of weeks between start and end dates of the unit period are displayed.
     • When using 2-week unit planning, make sure that the total work hours in a specific week does not exceed 48 hours.
     • When using 3-month unit planning, make sure that the total work hours in a specific week does not exceed 52 hours, and the work hours in a specific day does not exceed 12 hours.
     • Click the [Preview] button to check the set work schedule. If you are not working on company holidays excluding holidays/days off and weekly days off set in the work arrangement, those dates are marked as red and schedule for those days are not displayed.
     • If Granted at Fixed Times is selected break time type, you can click [+] and add multiple break times.
     • XX Hours XX Minutes per Week: It displays the general work hours on work days and total work hours of that week, excluding break time granted for the hours worked, in real-time.
     • Consider as having worked during entered hours even if clock-in/out times are missing
       • This option is disabled by default.
       • When selected, employees are automatically recorded as having clocked in/out at the start/end time of the general work hours of that day of the week at the time set under the check by the company. (See Check Exposure below.) In this case, late clock-in/early clock-out are not managed, and the personal clock-in notifications are not sent. Working overtime outside the normal work hours is reflected in work hours if the work results application form is filled out and approved.

   • Check Environment: Select clock-in/out check environment.

     • PC: The user can leave the clock-in/out record from Home > Clock-in/out widget. As WORKPLACE uses the public network which employees can access anywhere, you can change settings so that employees can only enter clock-in/out records from your company's private network.
     • Mobile/WorkTalk: The user can leave the clock-in/out record from Home > Clock-in/out widget of the WORKPLACE mobile app. This is useful for employees who often need to work outside to easily record their clock-in/out.
       • When using with NAVER WORKS, you can check clock-in/out from WorkTalk, NAVER WORKS' business chatbot. If you don't select Mobile/WorkTalk, you won't be able to check clock-in/out from WorkTalk.

   • Manage PC IP Address: It is displayed if PC is selected in Check Environment.

     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.
       • If you want to allow IP addresses as a range, you can do so by entering them in CIDR notation.

   • Manage Mobile IP Address: It is displayed if Mobile is selected in Check Environment.

     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • Click the [Import PC IP Address] to import the PC IP address.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.

   • Mobile Location Information Management: It is displayed if Mobile is selected in Check Environment.

     • You can select allowed location so that clock-in/out records can only be entered within a certain radius of the workplace.
     • If checking in is only allowed within specified radius of the location, enter the distance to allow. (e.g., Allow clock-in/clock out checking within 1km from the company)
     • If the company address is set in the Admin > Company Information > Manage Company Information menu, the company address is automatically displayed. Click the [Add Location] button to add another address.
     • You can add multiple addresses.
     • If you select the Add the Location to Favorites option when adding the address, you can add mobile location information more easily when creating work arrangements. The locations set as favorites can be viewed or removed in the [Favorites] tab in the Add Location pop-up window.
     • If you only allow checking in from company's business place or part-time employee workplace, select Within Certain Radius of the Business Place and Workplace and enter a distance.

   • Check Method: Select a check method.

     • Once a Day (Clock-in): Allows employees to clock in only. Clocking out is automatically calculated based on the end of general work hours.
     • Twice a Day (Clock-in/out): Both clock-in and clock-out are checked. Clocking out must be within 24 hours after clocking in.

   • Check Exposure: Employees can only clock-in within the time set by the company, and this sets the time employees can clock-in.

     • With Immediately selected, the button will appear just before the start of general work hours.
     • The time when the clock-in button is activated again after work depends on the check exposure settings (Immediately, 30 minutes before, 60 minutes before, 90 minutes before, and 120 minutes before).

   • Late Clock-in: To manage employees not coming to work at the start of general work hours, enable Late Clock-in.

     • When Late Clock-in is being used, an employee who fails to clock in within the specified time is processed as late. The late employee can't change the clock-in time to a time earlier than the current time.
     • When enabled, Late Clock-in in Attendance Service > Attendance Status > Clock-in/out Status menu is marked by "v" to record late clock-ins.
     • Based on the start of general work hours, select the time you want to start processing as late clock-in (0 minute/5 minutes/10 minutes/20 minutes/30 minutes).
     • When it is not used, late clock-in is not managed.

   • Early Clock-out: Enable to manage those who clock-out early before end of general work hours.

     • This feature manages the clock-out time, and it is only available when Twice a Day (Clock-in/out) check method is selected.
     • When enabled, Early Clock-out in Attendance Service > Attendance Status > Clock-in/out Status menu is marked by "v" to record early clock-outs.

   • Change Time: Select whether to allow the user to change the clock-in or clock-out time.

     • Allow Changes for up to X Days from Day of Work: E.g., If changes are permitted for up to 3 days from the workday, then the user can edit the clock-in/out record of up to 3 days before today.
     • Allow Change Only for Day of Work: This allows user to change the clock-in/out records only for the same day.
     • Do not Allow: The user can't change the clock-in/out input time.
     Note

     Allow Time Change

     • If the company does not manage late clock-ins/early clock-outs or compliance with mandatory hours, employees can edit clock-in/out records on the same day. Even if they forget to clock-in/clock-out, they can enter it the next day.
     • If the company manages late clock-ins/early clock-outs and compliance with mandatory hours, clock-in/clock-out times can be changed within the bounds of a normal clock-in/out. Normal clock-in/out refers to being within the bounds of late clock-in or early clock-out and within bounds of compliance with mandatory hours. ( If general work hours is 9:00 AM to 6:00 PM and up to 10 minute late clock-in is permitted, you can change 9:02 AM to 9:00 AM.)

   • Work Location: Set the usage status of work location to manage the work location of the user.

     • When using the work location, set the work location of the user.
       • Set the work location in the pop-up window by clicking the [Edit Work Location] button.
         • Click the [Add Location] button to add.
         • You can add multiple work locations.
         • When clocking in/out, the user can enter the work location by selecting from work locations set by the company.

   • Additional Hour Input: Select whether or not to allow the following additional hour input methods.

     • Allow individuals to add breaks while maintaining the minimal break hours: Break time added before clock-out time is deducted from clock-in/out hours.
     • Allow addition of outside work hours added the total work hours: Outside work hours added before clock-in time or after clock-out time are added to the clock-in/out hours.
     • When both options are enabled, employees can add hours before they clock out, even if time changing is not allowed.

   • When using 2-week unit planning, it can't be saved if the total work hours in a specific week exceeds 48 hours.

   • When using 3-month unit planning, it can't be saved if the total work hours in a specific week exceeds 52 hours or the total work hours in a specific day exceeds 12 hours.

d. Individual Upload

You can allow employees who have difficulty applying periodic work patterns to set general work hours and break times.

If you create an individual work arrangement and specify an employee under that work arrangement in the Attendance Service > Work > Manage Working Employees menu, Work > Manage Work Schedule menu will be displayed, which you can use to fill in the work schedule on the template and upload it. For more information, see Manage Work Schedule.

The following describes how to set individual work arrangements.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Work > Manage Work Arrangement menu.
3. Click the [Work Arrangement] tab.
4. Click the [Add] button.
5. On the Add Work Arrangement page, set your work arrangement and click the [Save] button.

   • Work Arrangement: Enter a name for the work arrangement.

   • Type: Set the work type to Clock-in/out at a Fixed Time.

   • Application Method: Set application method to By Individual.

   • Work Hour Standard: Set the work hour standard.

     • Base Work Hours: By default, 8 hours per day is entered as the base work hours per day, and it is editable by hour. Under the Korean Labor Standards Act Article 50 (Work Hours), the work hours shall not exceed eight hours a day, excluding the hours for breaktime. When employees request absence schedules, the corresponding time will be the basis of "all day."
     • Maximum Extension Time Allowed: By default, 12 hours per week is entered and it is editable by hour. Under the Korean Labor Standards Act Article 53 (Restrictions on Extended Work), work hours may be extended up to 12 hours per week. Employees are not allowed to clock in/out for hours exceeding the maximum work hours.
     • Night Work Hours: By default, 10:00 PM - 6:00 AM is entered, and it is editable by hour.
     • Don't Work on Public Holidays and Predetermined Holidays
       • This is selected by default.
       • If this option is selected, then the employee doesn't work on "public holidays and predetermined holidays," and they can't create an absence schedule on those days.
       • If this option is deselected, then they work on "public holidays and predetermined holidays" as well. Since the public holidays and predetermined holidays are not applicable, the workday/holiday/day off standard set in the work arrangement of the individual is followed.
       • If the company uses the Attendance service, the weekly holidays and weekly days off information set under Admin > Settings > Manage Company Holidays menu is not utilized. When setting up a work arrangement, set up recurring holidays by specifying the appropriate holidays and days off for that work arrangement. Under the Korean Labor Standards Act Article 55 (Holidays), an employer should allow workers at least one paid holiday per week on average.
       • Holidays refer to paid days off (e.g., Children's Day) provided when Calendar by Country is enabled in Manage Company Holidays menu.
       • Predetermined holidays refer to anniversaries set by the company (e.g., company's foundation anniversary).

   • Break Time: Set the break time. Under the Korean Labor Standards Act Article 54 (Recess), an employer shall allow workers a recess of 30 minutes or longer if working for four hours or a recess of 1 hour or longer if working for eight hours, during work hours.

   • Work Hours: In Work > Manage Work Schedule, which is displayed in the left menu after work arrangements are created and employees are assigned to that work arrangement, you can upload an excel file that contains the start/end time of individual work schedule for each day.

     • Consider as having worked during entered hours even if clock-in/out times are missing
       • This option is disabled by default.
       • When selected, employees are automatically recorded as having clocked in/out at the start/end time of the general work hours of that day of the week at the time set under the check by the company. (See Check Exposure below.) In this case, late clock-in/early clock-out are not managed, and the personal clock-in notifications are not sent. Working overtime outside the normal work hours is reflected in work hours if the work results application form is filled out and approved.

   • Check Environment: Select clock-in/out check environment.

     • PC: The user can leave the clock-in/out record from Home > Clock-in/out widget. As WORKPLACE uses the public network which employees can access anywhere, you can change settings so that employees can only enter clock-in/out records from your company's private network.
     • Mobile/WorkTalk: The user can leave the clock-in/out record from Home > Clock-in/out widget of the WORKPLACE mobile app. This is useful for employees who often need to work outside to easily record their clock-in/out.
       • When using with NAVER WORKS, you can check clock-in/out from WorkTalk, NAVER WORKS' business chatbot. If you don't select Mobile/WorkTalk, you won't be able to check clock-in/out from WorkTalk.

   • Manage PC IP Address: It is displayed if PC is selected in Check Environment.

     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.
       • If you want to allow IP addresses as a range, you can do so by entering them in CIDR notation.

   • Manage Mobile IP Address: It is displayed if Mobile is selected in Check Environment.

     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • Click the [Import PC IP Address] to import the PC IP address.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.

   • Mobile Location Information Management: It is displayed if Mobile is selected in Check Environment.

     • You can select allowed location so that clock-in/out records can only be entered within a certain radius of the workplace.
     • If checking in is only allowed within specified radius of the location, enter the distance to allow. (e.g., Allow clock-in/clock out checking within 1km from the company)
     • If the company address is set in the Admin > Company Information > Manage Company Information menu, the company address is automatically displayed. Click the [Add Location] button to add another address.
     • You can add multiple addresses.
     • If you select the Add the Location to Favorites option when adding the address, you can add mobile location information more easily when creating work arrangements. The locations set as favorites can be viewed or removed in the [Favorites] tab in the Add Location pop-up window.
     • If you only allow checking in from company's business place or part-time employee workplace, select Within Certain Radius of the Business Place and Workplace and enter a distance.

   • Check Method: Select a check method.

     • Once a Day (Clock-in): Allows employees to clock in only. Clocking out is automatically calculated based on the end of general work hours.
     • Twice a Day (Clock-in/out): Both clock-in and clock-out are checked. Clocking out must be within 24 hours after clocking in.

   • Check Exposure: Employees can only clock-in within the time set by the company, and this sets the time employees can clock-in.

     • With Immediately selected, the button will appear just before the start of general work hours.
     • The time when the clock-in button is activated again after work depends on the check exposure settings (Immediately, 30 minutes before, 60 minutes before, 90 minutes before, and 120 minutes before).

   • Late Clock-in: To manage employees not coming to work at the start of general work hours, enable Late Clock-in.

     • When Late Clock-in is being used, an employee who fails to clock in within the specified time is processed as late. The late employee can't change the clock-in time to a time earlier than the current time.
     • When enabled, Late Clock-in in Attendance Service > Attendance Status > Clock-in/out Status menu is marked by "v" to record late clock-ins.
     • Based on the start of general work hours, select the time you want to start processing as late clock-in (0 minute/5 minutes/10 minutes/20 minutes/30 minutes).
     • When it is not used, late clock-in is not managed.

   • Early Clock-out: Enable to manage those who clock-out early before end of general work hours.

     • This feature manages the clock-out time, and it is only available when Twice a Day (Clock-in/out) check method is selected.
     • When enabled, Early Clock-out in Attendance Service > Attendance Status > Clock-in/out Status menu is marked by "v" to record early clock-outs.

   • Change Time: Select whether to allow the user to change the clock-in or clock-out time.

     • Allow Changes for up to X Days from Day of Work: e.g., If changes are permitted for up to 3 days from the workday, then the user can edit the clock-in/out record of up to 3 days before today.
     • Allow Change Only for Day of Work: This allows user to change the clock-in/out records only for the same day.
     • Do not Allow: The user can't change the clock-in/out input time.
     Note

     Allow Time Change

     • If the company does not manage late clock-ins/early clock-outs or compliance with mandatory hours, employees can edit clock-in/out records on the same day. Even if they forget to clock-in/clock-out, they can enter it the next day.
     • If the company manages late clock-ins/early clock-outs and compliance with mandatory hours, clock-in/clock-out times can be changed within the bounds of a normal clock-in/out. Normal clock-in/out refers to being within the bounds of late clock-in or early clock-out, and within bounds of compliance with mandatory work hours. ( If general work hours is 9:00 AM to 6:00 PM and up to 10 minute late clock-in is permitted, you can change 9:02 AM to 9:00 AM.)

   • Work Location: Set the usage status of work location to manage the work location of the user.

     • When using the work location, set the work location of the user.
       • Set the work location in the pop-up window by clicking the [Edit Work Location] button.
         • Click the [Add Location] button to add.
         • You can add multiple work locations.
         • When clocking in/out, the user can enter the work location by selecting from work locations set by the company.

   • Additional Hour Input: Select whether or not to allow the following additional hour input methods.

     • Allow individuals to add breaks while maintaining the minimal break hours: Break time added before clock-out time is deducted from clock-in/out hours.
     • Allow addition of outside work hours added the total work hours: Outside work hours added before clock-in time or after clock-out time are added to the clock-in/out hours.
     • When both options are enabled, employees can add hours before they clock out, even if time changing is not allowed.

Select a Set Time to Clock-in/out

This is an arrangement where employees work by selecting a clock-in time slot. You can set multiple workday schedules (general work hour time slot) with time differences. Employees clocks in after selecting the time zone to be reflected in the clock-in/out time. Regardless of the employee's actual clock-in time, the general work hours based on the schedule set by the company are recognized as the hours worked. For instance, if you go to work at 07:45 AM and select 08:00 Am - 5:00 PM from the clock-in/out time slots set by the admin, you must work until 5:00 PM to be recognized as fulfilling the general work hours. Moreover, overtime work is reflected as overtime if approved in the work result form.

"Report Approval of Work Schedule" method allows you to select a work hour slot set by the admin and organize your own work schedule. When the work schedule document submitted is approved, you can clock in and out according to the approved work schedule.

e. Weekly Application Method

The following describes how to set work hours by day of the week.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Work > Manage Work Arrangement menu.
3. Click the [Work Arrangement] tab.
4. Click the [Add] button.
5. On the Add Work Arrangement page, set your work arrangement and click the [Save] button.

   • Work Arrangement: Enter a name for the work arrangement.

   • Type: Set work type to Select a Set Time to Clock-in/out.

   • Application Method: For the application method of reporting approval of work schedules, see Report Approval of Work Schedule Method.

   • Work Hour Standard: Set the work hour standard.

     • Base Work Hours: By default, 8 hours per day is entered as the base work hours per day, and it is editable by hour. Under the Korean Labor Standards Act Article 50 (Work Hours), the work hours shall not exceed eight hours a day, excluding the hours for breaktime. When employees request absence schedules, the corresponding time will be the basis of "all day."
     • Maximum Extension Time Allowed: By default, 0 hours per week is entered and it is editable by hour. Under the Korean Labor Standards Act Article 53 (Restrictions on Extended Work), work hours may be extended up to 12 hours per week. Employees are not allowed to clock in/out for hours exceeding the maximum work hours.
     • Night Work Hours: By default, 10:00 PM - 6:00 AM is entered, and it is editable by hour.
     • Don't Work on Public Holidays and Predetermined Holidays
       • This is selected by default.
       • If this option is selected, then the employee doesn't work on "public holidays and predetermined holidays," and they can't create an absence schedule on those days.
       • If this option is deselected, then they work on "public holidays and predetermined holidays" as well. Since the public holidays and predetermined holidays are not applicable, the workday/holiday/day off standard set in the work arrangement of the individual is followed.
       • If the company uses the Attendance service, the weekly holidays and weekly days off information set under Admin > Settings > Manage Company Holidays menu is not utilized. When setting up a work arrangement, set up recurring holidays by specifying the appropriate holidays and days off for that work arrangement. Under the Korean Labor Standards Act Article 55 (Holidays), an employer should allow workers at least one paid holiday per week on average.
       • Holidays refer to paid days off (e.g., Children's Day) provided when Calendar by Country is enabled in Manage Company Holidays menu.
       • Predetermined holidays refer to anniversaries set by the company (e.g., company's foundation anniversary).

   • Break Time: Select a break time type. Under the Korean Labor Standards Act Article 54 (Recess), an employer shall allow workers a recess of 30 minutes or longer if working for four hours or a recess of 1 hour or longer if working for eight hours, during work hours.

     • Granted at Fixed Times: Employees are granted breaks during work hours at set times. You can select a break time from the previous date, current date, and following date as of today.
     • Granted in Proportion to Work Hours: Breaks are granted after a certain work hours.

   • Work Hours: Click the button, select the work type and click the [Add] button to add a time slot for general work hours.

     • You can set multiple time slots.
     • The sum of general work hours per day of the week must be the same. For example, if the base work hours set by the company is 8 hours, the total of work hours in a single day of the week should be 8 hours.
     • If Granted at Fixed Times is selected break time type, you can click [+] and add multiple break times.
     • Allow Selection of General Work Hours Regardless of Clock-in Time
       • This option is disabled by default. If you come to work later than all the clock-in time slots, only latest time slot can be selected.
       • When selected, you can select any time slot, regardless of the clock-in time.

   • Check Environment: Select clock-in/out check environment.

     • PC: The user can leave the clock-in/out record from Home > Clock-in/out widget. As WORKPLACE uses the public network which employees can access anywhere, you can change settings so that employees can only enter clock-in/out records from your company's private network.
     • Mobile/WorkTalk: The user can leave the clock-in/out record from Home > Clock-in/out widget of the WORKPLACE mobile app. This is useful for employees who often need to work outside to easily record their clock-in/out.
       • When using with NAVER WORKS, you can check clock-in/out from WorkTalk, NAVER WORKS' business chatbot. If you don't select Mobile/WorkTalk, you won't be able to check clock-in/out from WorkTalk.

   • Manage PC IP Address: It is displayed if PC is selected in Check Environment.

     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.
       • If you want to allow IP addresses as a range, you can do so by entering them in CIDR notation.

   • Manage Mobile IP Address: It is displayed if Mobile is selected in Check Environment.

     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • Click the [Import PC IP Address] to import the PC IP address.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.

   • Mobile Location Information Management: It is displayed if Mobile is selected in Check Environment.

     • You can select allowed location so that clock-in/out records can only be entered within a certain radius of the workplace.
     • If checking in is only allowed within specified radius of the location, enter the distance to allow. (e.g., Allow clock-in/clock out checking within 1km from the company)
     • If the company address is set in the Admin > Company Information > Manage Company Information menu, the company address is automatically displayed. Click the [Add Location] button to add another address.
     • You can add multiple addresses.
     • If you select the Add the Location to Favorites option when adding the address, you can add mobile location information more easily when creating work arrangements. The locations set as favorites can be viewed or removed in the [Favorites] tab in the Add Location pop-up window.
     • If you only allow checking in from company's business place or part-time employee workplace, select Within Certain Radius of the Business Place and Workplace and enter a distance.

   • Check Method: Select a check method.

     • Once a Day (Clock-in): Allows employees to clock in only. Clocking out is automatically calculated based on the end of general work hours.
     • Twice a Day (Clock-in/out): Both clock-in and clock-out are checked. Clocking out must be within 24 hours after clocking in.

   • Check Exposure: Employees can only clock-in within the time set by the company, and this sets the time employees can clock-in.

     • With Immediately selected, the button will appear just before the start of general work hours.
     • The time when the clock-in button is activated again after work depends on the check exposure settings (Immediately, 30 minutes before, 60 minutes before, 90 minutes before, and 120 minutes before).

   • Late Clock-in: To manage employees not coming to work at the start of general work hours, enable Late Clock-in.

     • When Late Clock-in is being used, an employee who fails to clock in within the specified time is processed as late. The late employee can't change the clock-in time to a time earlier than the current time.
     • When enabled, Late Clock-in in Attendance Service > Attendance Status > Clock-in/out Status menu is marked by "v" to record late clock-ins.
     • Based on the start of general work hours, select the time you want to start processing as late clock-in (0 minute/5 minutes/10 minutes/20 minutes/30 minutes).
     • When it is not used, late clock-in is not managed.

   • Early Clock-out: Enable to manage those who clock-out early before end of general work hours.

     • This feature manages the clock-out time, and it is only available when Twice a Day (Clock-in/out) check method is selected.
     • When enabled, Early Clock-out in Attendance Service > Attendance Status > Clock-in/out Status menu is marked by "v" to record early clock-outs.

   • Change Time: Select whether to allow the user to change the clock-in or clock-out time.

     • Allow Changes for up to X Days from Day of Work: e.g., If changes are permitted for up to 3 days from the workday, then the user can edit the clock-in/out record of up to 3 days before today.
     • Allow Change Only for Day of Work: This allows user to change the clock-in/out records only for the same day.
     • Do not Allow: The user can't change the clock-in/out input time.
     Note

     Allow Time Change

     • If the company does not manage late clock-ins/early clock-outs or compliance with mandatory hours, employees can edit clock-in/out records on the same day. Even if they forget to clock-in/clock-out, they can enter it the next day.
     • If the company manages late clock-ins/early clock-outs and compliance with mandatory hours, clock-in/clock-out times can be changed within the bounds of a normal clock-in/out. Normal clock-in/out refers to being within the bounds of late clock-in or early clock-out, and within bounds of compliance with mandatory work hours. ( If general work hours is 9:00 AM to 6:00 PM and up to 10 minute late clock-in is permitted, you can change 9:02 AM to 9:00 AM.)

   • Work Location: Set the usage status of work location to manage the work location of the user.

     • When using the work location, set the work location of the user.
       • Set the work location in the pop-up window by clicking the [Edit Work Location] button.
         • Click the [Add Location] button to add.
         • You can add multiple work locations.
         • When clocking in/out, the user can enter the work location by selecting from work locations set by the company.

   • Additional Hour Input: Select whether or not to allow the following additional hour input methods.

     • Allow individuals to add breaks while maintaining the minimal break hours: Break time added before clock-out time is deducted from clock-in/out hours.
     • Allow addition of outside work hours added the total work hours: Outside work hours added before clock-in time or after clock-out time are added to the clock-in/out hours.
     • When both options are enabled, employees can add hours before they clock out, even if time changing is not allowed.

f. Report Approval of Work Schedule Method

An employee can directly select a work hour slot from work hour slots set by the company and request the work schedule. Clock-in/out checks are available after the approval of requested work schedule is completed.

The following describes how to set the report approval of work schedule method.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Work > Manage Work Arrangement menu.
3. Click the [Work Arrangement] tab.
4. Click the [Add] button.
5. On the Add Work Arrangement page, set your work arrangement and click the [Save] button.

   • Work Arrangement: Enter a name for the work arrangement.

   • Type: Set work type to Select a Set Time to Clock-in/out.

   • Application Method: Select Report Approval of Work Schedule Method.

   • Work Hour Standard: Set the work hour standard.

     • Base Work Hours: By default, 8 hours per day is entered as the base work hours per day, and it is editable by hour. Under the Korean Labor Standards Act Article 50 (Work Hours), the work hours shall not exceed eight hours a day, excluding the hours for breaktime. When employees request absence schedules, the corresponding time will be the basis of "all day."
     • Maximum Extension Time Allowed: By default, 0 hours per week is entered and it is editable by hour. Under the Korean Labor Standards Act Article 53 (Restrictions on Extended Work), work hours may be extended up to 12 hours per week. Employees are not allowed to clock in/out for hours exceeding the maximum work hours.
     • Night Work Hours: By default, 10:00 PM - 6:00 AM is entered, and it is editable by hour.
     • Don't Work on Public Holidays and Predetermined Holidays
       • This is selected by default.
       • When this option is selected, the employee can't add work schedule (holiday/day off/workday) on "holidays and predetermined holidays." (See Add Work Schedule)
       • If this option is deselected, then they can add work schedules on "public holidays and predetermined holidays" as well. Since the public holidays and predetermined holidays are not applicable, the workday/holiday/day off standard set in the work arrangement of the individual is followed.
       • If the company uses the Attendance service, the weekly holidays and weekly days off information set under Admin > Settings > Manage Company Holidays menu is not utilized.
       • Holidays refer to paid days off (e.g., Children's Day) provided when Calendar by Country is enabled in Manage Company Holidays menu.
       • Predetermined holidays refer to anniversaries set by the company (e.g., company's foundation anniversary).

   • Work Day: Set holidays and days off.

     • No Limits: The holidays and days off are not set by the admin. The employee can set a day of their choice as a holiday or day off when they add their work schedule.
     • Has Fixed Day of the Week: The admin sets days of holiday and day off, and employees can't change them.
       • Holiday is set to Sunday by default, but it can be changed to another day or additional days can be added.
       • If "Has Fixed Day of the Week" is selected for both holiday and day off, then the days can't overlap.
     • Has Fixed Number of Days: The admin sets the maximum number of holidays and days off in a week. The employee can't add a work schedule with more holidays or days off than this limit.

       • When an employee adds their work schedule, they get to select between 1 and 6 days in a week.

       • The holidays and days off can't exceed 7 days in total.

         Note

         • Under the Korean Labor Standards Act Article 55 (Holidays), an employer should allow workers at least one paid holiday per week on average. The company is urged to set up a system of holidays and days off appropriate for their work arrangement in agreement with its employees.
     • Break Time: Select a break time type. Under the Korean Labor Standards Act Article 54 (Recess), an employer shall allow workers a recess of 30 minutes or longer if working for four hours or a recess of 1 hour or longer if working for eight hours, during work hours.
       • Granted at Fixed Times: Employees are granted breaks during work hours at set times. You can select a break time from the previous date, current date, and following date as of today.
       • Granted in Proportion to Work Hours: Breaks are granted after a certain work hours.
     • Work Hours: Click the [Add] button to add a time slot for general work hours.
       • You can set multiple time slots.
         • If Granted at Fixed Times is selected break time type, you can click [+] and add multiple break times.

   • Check Environment: Select clock-in/out check environment.

     • PC: The user can leave the clock-in/out record from Home > Clock-in/out widget. As WORKPLACE uses the public network which employees can access anywhere, you can change settings so that employees can only enter clock-in/out records from your company's private network.
     • Mobile/WorkTalk: The user can leave the clock-in/out record from Home > Clock-in/out widget of the WORKPLACE mobile app. This is useful for employees who often need to work outside to easily record their clock-in/out.
       • When using with NAVER WORKS, you can check clock-in/out from WorkTalk, NAVER WORKS' business chatbot. If you don't select Mobile/WorkTalk, you won't be able to check clock-in/out from WorkTalk.

   • Manage PC IP Address: It is displayed if PC is selected in Check Environment.

     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.
       • If you want to allow IP addresses as a range, you can do so by entering them in CIDR notation.

   • Manage Mobile IP Address: It is displayed if Mobile is selected in Check Environment.

     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • Click the [Import PC IP Address] to import the PC IP address.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.

   • Mobile Location Information Management: It is displayed if Mobile is selected in Check Environment.

     • You can select allowed location so that clock-in/out records can only be entered within a certain radius of the workplace.
     • If checking in is only allowed within specified radius of the location, enter the distance to allow. (e.g., Allow clock-in/clock out checking within 1km from the company)
     • If the company address is set in the Admin > Company Information > Manage Company Information menu, the company address is automatically displayed. Click the [Add Location] button to add another address.
     • You can add multiple addresses.
     • If you select the Add the Location to Favorites option when adding the address, you can add mobile location information more easily when creating work arrangements. The locations set as favorites can be viewed or removed in the [Favorites] tab in the Add Location pop-up window.
     • If you only allow checking in from company's business place or part-time employee workplace, select Within Certain Radius of the Business Place and Workplace and enter a distance.

   • Check Method: Select a check method.

     • Once a Day (Clock-in): Allows employees to clock in only. Clocking out is automatically calculated based on the end of general work hours.
     • Twice a Day (Clock-in/out): Both clock-in and clock-out are checked. Clocking out must be within 24 hours after clocking in.

   • Check Exposure: Employees can only clock-in within the time set by the company, and this sets the time employees can clock-in.

     • With Immediately selected, the button will appear when the general work hour starts for the day.
     • The time when the clock-in button is activated again after work depends on the check exposure settings (Immediately, 30 minutes before, 60 minutes before, 90 minutes before, and 120 minutes before).

   • Late Clock-in: To manage employees not coming to work at the start of general work hours, enable Late Clock-in.

     • When late clock-in is being used, an employee who fails to clock in at the start of general work hours is processed as late. The employee can't change the clock-in time to a point earlier than the current time.
     • When enabled, Late Clock-in in Attendance Service > Attendance Status > Clock-in/out Status menu is marked by "v" to record late clock-ins.
     • Select the time you want after which the employee will be considered late based on the start of general work hours, from 0, 5, 10, 20, or 30 minutes.
     • When it is not used, late clock-in is not managed.

   • Early Clock-out: Enable to manage cases where employees clock out before the end of general work hours.

     • This feature manages the clock-out time, and it is only available when Twice a Day (Clock-in/out) check method is selected.
     • When enabled, Early Clock-out in Attendance Service > Attendance Status > Clock-in/out Status menu is marked by "v" to record early clock-outs.

   • Change Time: Select whether to allow the user to change the clock-in or clock-out time.

     • Allow Changes for up to X Days from Day of Work: e.g., If changes are permitted for up to 3 days from the workday, then the user can edit the clock-in/out record of up to 3 days before today.
     • Allow Change Only for Day of Work: This allows user to change the clock-in/out records only for the same day.
     • Do not Allow: The user can't change the clock-in/out input time.
     Note

     Allow Time Change

     • If the company does not manage late clock-ins/early clock-outs or compliance with mandatory work hours, then employees can edit the clock-in/out record of the same day. Even if they forget to clock-in/clock-out, then they can enter it the next day.
     • If the company manages late clock-ins/early clock-outs and compliance with mandatory hours, clock-in/clock-out times can be changed within the bounds of a normal clock-in/out. Normal clock-in/out refers to being within the bounds of late clock-in or early clock-out, and within bounds of compliance with mandatory work hours. ( If general work hours is 9:00 AM to 6:00 PM and up to 10 minute late clock-in is permitted, you can change 9:02 AM to 9:00 AM.)

   • Work Location: Set the usage status of work location to manage the work location of the user.

     • When using the work location, set the work location of the user.
       • Set the work location in the pop-up window by clicking the [Edit Work Location] button.
         • Click the [Add Location] button to add.
         • You can add multiple work locations.
         • When clocking in/out, the user can enter the work location by selecting from work locations set by the company.

   • Additional Hour Input: Select whether or not to allow the following additional hour input methods.

     • Allow individuals to add breaks while maintaining the minimal break hours: Break time added before clock-out time is deducted from clock-in/out hours.
     • Allow addition of outside work hours added the total work hours: Outside work hours added before clock-in time or after clock-out time are added to the clock-in/out hours.
     • When both options are enabled, employees can add hours before they clock out, even if time changing is not allowed.

Flexible Clock-in/out

It is a method for applying the flexible work system. WORKPLACE provides the ability to clock-in/out flexibly under the 40 hours per week policy, with extension up to 52 hours, in accordance to the flexible work system.

When Flexible Clock-in/out (Selective Work Hour System or Flexible Work System) is enabled, start and end time of general work hours on workdays are not specified, and work hours are managed by total hours within the calculation period. If you operate a Selective Work Hour System and have mandatory work hours (otherwise called core time), you can manage the employee's compliance with mandatory work hours.

g. Weekly Application Method

The following describes how to set work arrangement for each day of the week.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Work > Manage Work Arrangement menu.
3. Click the [Work Arrangement] tab.
4. Click the [Add] button.
5. On the Add Work Arrangement page, set your work arrangement and click the [Save] button.
   • Work Arrangement: Enter a name for the work arrangement.
   • Type: Set the work type to Flexible Clock-in/out.
   • Application Method: For the application method of reporting approval of work schedules, see Report Approval of Work Schedule Method.
   • Work Hour Standard: Set the work hour standard.
     • Settlement period: Select the settlement period. The settlement period is the standard for determining compliance with work hours.
       • Base work hours x (number of days in settlement period/7 days) = Base work hours for the settlement period (round-off decimals)
       • Maximum extension time allowed x (number of days in settlement period/7 days) = maximum work hours for the settlement period (round-off decimals)
       • If you select one week, settlement calculation begins on Sunday, which is the first day of the week.
       • If you select 2 - 4 weeks, settlement calculations begin on Sunday of the week when work arrangement was created.
       • If you choose 1 month, monthly start date entered becomes the start date.
     • Base Work Hours: By default, 40 hours per week is entered as the base work hours per day, and it is editable by hour. Under the Korean Labor Standards Act Article 50 (Work Hours), the work hours should not exceed 40 hours per week.
     • Maximum Extension Time Allowed: By default, 12 hours per week is entered and it is editable by hour. Under the Korean Labor Standards Act Article 53 (Restrictions on Extended Work), work hours may be extended up to 12 hours per week. Employees are not allowed to clock in/out for hours exceeding the maximum work hours.
       • Calculate in Consideration of Weekday Status: It is disabled by default. When selected, only the weekdays of that month (work days within the settlement period excluding holidays, days off, public holidays and predetermined holidays) are considered. Assuming that the settlement period is one month, the maximum work hours of the month is calculated by base work hours (e.g., 40 hours) * number of weekdays in the settlement period (e.g., 22 days)/5 days + maximum extension time allowed (e.g., 12 hours) * number of days in the settlement period (e.g., 31 days)/7 days.
     • Daily Standard Work Hours: 8 hours is entered by default and can be edited by hour. This is the basis for calculating paid days off, and refers to the work hours per day agreed upon by the company and representative of the workers. When employees request absence schedules, the Daily Standard Work Hours will be the basis of "all day."
     • Night Work Hours: By default, 10:00 PM - 6:00 AM is entered, and it is editable by hour.
     • Don't Work on Public Holidays and Predetermined Holidays
       • This is selected by default.
       • If this option is selected, then the employee doesn't work on "public holidays and predetermined holidays," and they can't create an absence schedule on those days.
       • If this option is deselected, then they work on "public holidays and predetermined holidays" as well. Since the public holidays and predetermined holidays are not applicable, the workday/holiday/day off standard set in the work arrangement of the individual is followed.
       • If the company uses the Attendance service, the weekly holidays and weekly days off information set under Admin > Settings > Manage Company Holidays menu is not utilized. When setting up a work arrangement, set up recurring holidays by specifying the appropriate holidays and days off for that work arrangement. Under the Korean Labor Standards Act Article 55 (Holidays), an employer should allow workers at least one paid holiday per week on average.
       • Holidays refer to paid days off (e.g., Children's Day) provided when Calendar by Country is enabled in Manage Company Holidays menu.
       • Predetermined holidays refer to anniversaries set by the company (e.g., company's foundation anniversary).
     • [Add Email Notifications]: Set up email notifications. Unlike the Clock-in/out at a Fixed Time method, the Weekly Application Method (Selective Work Hour System) of Flexible Clock-in/out doesn't determine whether base work hours are exceeded on a daily basis. It provides a notification feature so that admin can determine whether employees comply with work hours. It can be set up so that notifications are sent to the department head/individual/Reports To if the daily average work hours in the settlement period is lower than the defined hours.
   • Break Time: Select a break time type. Under the Korean Labor Standards Act Article 54 (Recess), an employer shall allow workers a recess of 30 minutes or longer if working for four hours or a recess of 1 hour or longer if working for eight hours, during work hours.
     • Granted at Fixed Times: Employees are granted breaks during work hours at set times. You can select a break time from the previous date, current date, and following date as of today.
     • Granted in Proportion to Work Hours: Breaks are granted after a certain work hours.
   • Work Hours: Set the work hours and break time. Settings form will change depending on the Break Time type selected.
     • If Granted at Fixed Times is selected break time type, you can click [+] and add multiple break times.
     • Allow Selection of General Work Hours Regardless of Clock-in Time
       • This option is disabled by default. If you come to work later than all the clock-in time slots, only latest time slot can be selected.
       • When selected, you can select any time slot, regardless of the clock-in time.
   • Check Environment: Select clock-in/out check environment.
     • PC: The user can leave the clock-in/out record from Home > Clock-in/out widget. As WORKPLACE uses the public network which employees can access anywhere, you can change settings so that employees can only enter clock-in/out records from your company's private network.
     • Mobile/WorkTalk: The user can leave the clock-in/out record from Home > Clock-in/out widget of the WORKPLACE mobile app. This is useful for employees who often need to work outside to easily record their clock-in/out.
       • When using with NAVER WORKS, you can check clock-in/out from WorkTalk, NAVER WORKS' business chatbot. If you don't select Mobile/WorkTalk, you won't be able to check clock-in/out from WorkTalk.
   • Manage PC IP Address: It is displayed if PC is selected in Check Environment.
     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.
       • If you want to allow IP addresses as a range, you can do so by entering them in CIDR notation.
   • Manage Mobile IP Address: It is displayed if Mobile is selected in Check Environment.
     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • Click the [Import PC IP Address] to import the PC IP address.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.
   • Mobile Location Information Management: It is displayed if Mobile is selected in Check Environment.
     • You can select allowed location so that clock-in/out records can only be entered within a certain radius of the workplace.
     • If checking in is only allowed within specified radius of the location, enter the distance to allow. (e.g., Allow clock-in/clock out checking within 1km from the company)
     • If the company address is set in the Admin > Company Information > Manage Company Information menu, the company address is automatically displayed. Click the [Add Location] button to add another address.
     • You can add multiple addresses.
     • If you select the Add the Location to Favorites option when adding the address, you can add mobile location information more easily when creating work arrangements. The locations set as favorites can be viewed or removed in the [Favorites] tab in the Add Location pop-up window.
     • If you only allow checking in from company's business place or part-time employee workplace, select Within Certain Radius of the Business Place and Workplace and enter a distance.
   • Mandatory Work: Set the usage status of mandatory work. The company can specify the hours that employees are obligated to work, which is also called core time.

     • When setting Mandatory Work to Use, select the applicable day of the week.

     • Enter star at and end time of work hours. Entering time is not mandatory.

     • If mandatory workdays are enabled, you do not need to enter mandatory work start and end time. Working for over 1 minute on corresponding days is considered compliant to mandatory work.

     • You can check the compliance status of mandatory work hours only for the days checked as mandatory workdays.

     • Change Time: Select whether to allow the user to change the clock-in or clock-out time.

     • Allow Changes for up to X Days from Day of Work: e.g., If changes are permitted for up to 3 days from the workday, then the user can edit the clock-in/out record of up to 3 days before today.

     • Allow Change Only for Day of Work: This allows user to change the clock-in/out records only for the same day.

     • Do not Allow: The user can't change the clock-in/out input time.

       Note

       Allow Time Change

       • If the company does not manage late clock-ins/early clock-outs or compliance with mandatory hours, employees can edit clock-in/out records on the same day. Even if they forget to clock-in/clock-out, they can enter it the next day.
       • If the company manages late clock-ins/early clock-outs and compliance with mandatory hours, clock-in/clock-out times can be changed within the bounds of a normal clock-in/out. Normal clock-in/out refers to being within the bounds of late clock-in or early clock-out and within bounds of compliance with mandatory hours. ( If general work hours is 9:00 AM to 6:00 PM and up to 10 minute late clock-in is permitted, you can change 9:02 AM to 9:00 AM.)
   • Work Location: Set the usage status of work location to manage the work location of the user.
     • When using the work location, set the work location of the user.
       • Set the work location in the pop-up window by clicking the [Edit Work Location] button.
         • Click the [Add Location] button to add.
         • You can add multiple work locations.
         • When clocking in/out, the user can enter the work location by selecting from work locations set by the company.
   • Additional Hour Input: Select whether or not to allow the following additional hour input methods.
     • Allow individuals to add breaks while maintaining the minimal break hours: Break time added before clock-out time is deducted from clock-in/out hours.
     • Allow addition of outside work hours added the total work hours: Outside work hours added before clock-in time or after clock-out time are added to the clock-in/out hours.
     • When both options are enabled, employees can add hours before they clock out, even if time changing is not allowed.

h. Report Approval of Work Schedule Method

In the Report Approval of Work Schedule method for flexible clock-in/out, an employee can edit their work schedule by selecting a work hour slot from work hour slots set by the company or manually adding the work hour slot. Clock-in/out checks are available after the report approval of edited work schedule is completed.

The following describes how to set the report approval of work schedule method.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.

2. Click the Work > Manage Work Arrangement menu.

3. Click the [Work Arrangement] tab.

4. Click the [Add] button.

5. On the Add Work Arrangement page, set your work arrangement and click the [Save] button.

   • Work Arrangement: Enter a name for the work arrangement.
   • Type: Set the work type to Flexible Clock-in/out.
   • Application Method: Select Report Approval of Work Schedule Method.
   • Work Hour Standard: Set the work hour standard.
     • Settlement period: Select the settlement period. The settlement period is the standard for determining compliance with work hours.
       • Base work hours x (number of days in settlement period/7 days) = Base work hours for the settlement period (round-off decimals)
       • Maximum extension time allowed x (number of days in settlement period/7 days) = maximum work hours for the settlement period (round-off decimals)
       • If you select one week, settlement calculation begins on Sunday, which is the first day of the week.
       • If you select 2 - 4 weeks, settlement calculations begin on Sunday of the week when work arrangement was created.
       • If you select 1 month, monthly start date entered becomes the start date.
     • Base Work Hours: By default, 40 hours per week is entered as the base work hours per day, and it is editable by hour. Under the Korean Labor Standards Act Article 50 (Work Hours), the work hours should not exceed 40 hours per week.
     • Maximum Extension Time Allowed: By default, 12 hours per week is entered and it is editable by hour. Under the Korean Labor Standards Act Article 53 (Restrictions on Extended Work), work hours may be extended up to 12 hours per week. Employees are not allowed to clock in/out for hours exceeding the maximum work hours.
       • Calculate in Consideration of Weekday Status: It is disabled by default. When selected, only the weekdays of that month (work days within the settlement period excluding holidays, days off, public holidays and predetermined holidays) are considered. Assuming that the settlement period is one month, the maximum work hours of the month is calculated by base work hours (e.g., 40 hours) * number of weekdays in the settlement period (e.g., 22 days)/5 days + maximum extension time allowed (e.g., 12 hours) * number of days in the settlement period (e.g., 31 days)/7 days.
     • Daily Standard Work Hours: 8 hours is entered by default and can be edited by hour. This is the basis for calculating paid days off, and refers to the work hours per day agreed upon by the company and representative of the workers. When employees request absence schedules, the Daily Standard Work Hours will be the basis of "all day."
     • Night Work Hours: By default, 10:00 PM - 6:00 AM is entered, and it is editable by hour.
     • Don't Work on Public Holidays and Predetermined Holidays
       • This is selected by default.
       • If this option is selected, then the employee doesn't work on "public holidays and predetermined holidays," and they can't create an absence schedule on those days.
       • If this option is deselected, then they work on "public holidays and predetermined holidays" as well. Since the public holidays and predetermined holidays are not applicable, the workday/holiday/day off standard set in the work arrangement of the individual is followed.
       • If the company uses the Attendance service, the weekly holidays and weekly days off information set under Admin > Settings > Manage Company Holidays menu is not utilized. When setting up a work arrangement, set up recurring holidays by specifying the appropriate holidays and days off for that work arrangement. Under the Korean Labor Standards Act Article 55 (Holidays), an employer should allow workers at least one paid holiday per week on average.
       • Holidays refer to paid days off (e.g., Children's Day) provided when Calendar by Country is enabled in Manage Company Holidays menu.
       • Predetermined holidays refer to anniversaries set by the company (e.g., company's foundation anniversary).
     • [Add Email Notifications]: Set up email notifications. Unlike the Clock-in/out at a Fixed Time method, the Weekly Application Method (Selective Work Hour System) of Flexible Clock-in/out doesn't determine whether base work hours are exceeded on a daily basis. It provides a notification feature so that admin can determine whether employees comply with work hours. It can be set up so that notifications are sent to the department head/individual/Reports To if the daily average work hours in the settlement period is lower than the defined hours.
   • Break Time: Select a break time type. Under the Korean Labor Standards Act Article 54 (Recess), an employer shall allow workers a recess of 30 minutes or longer if working for four hours or a recess of 1 hour or longer if working for eight hours, during work hours.
     • Granted at Fixed Times: Employees are granted breaks during work hours at set times. You can select a break time from the previous date, current date, and following date as of today.
     • Granted in Proportion to Work Hours: Breaks are granted after a certain work hours.
   • Work Hours: Set the work hours and break time. Settings form will change depending on the Break Time type selected.
     • If Granted at Fixed Times is selected break time type, you can click [+] and add multiple break times.
   • Mandatory Work: Set the usage status of mandatory work. The company can specify the hours that employees are obligated to work, which is also called core time. Report Approval of Work Schedule method allows you to configure it so that work schedule is reported for approval in compliance with mandatory work hours.
     • When setting Mandatory Work to Use, select the applicable day of the week. You can check the compliance status of mandatory work hours only for the days checked as mandatory workdays.
     • Enter the start time and the end time of mandatory work. The mandatory work start time must be after the general work start time.
   • Work Schedule Basic Settings: Set the basic work schedule.
     • Click the [Add Basic Settings] button to add a work hour slot, and then click the [OK] button.
       • Click the [Add] button.
         • You can set multiple work hour slots.
           • Clock-in: Set the clock-in time slot. The clock-in time according to the general work start time and mandatory work start time set by the admin is automatically displayed. You can set the clock-in time from the start time of general work, and if you use mandatory work, you can't set the clock-in time later than the start time of mandatory work.
           • Clock-out: Set the clock-out time slot. The clock-out time according to the daily standard work hours and mandatory work end time set by the admin is automatically displayed. If you use mandatory work, you can't set the clock-out time earlier than the end time of mandatory work.
           • Work Hours: Work hours according to the entered clock-in/out times and break time settings by the admin are automatically displayed.
           • Clock-in and clock-out can be set only within the same date and can't exceed 11:50 PM.
         • Click the delete icon to delete the set work hour slot.
           • It does not affect work schedules requested before deleting the work hour slot.
   Note

   Set the basic work schedule to include mandatory work hours.

   • If you change the work hours or mandatory work settings after setting the basic work schedule, then check the basic work schedule again to check compliance with the mandatory work hours.
   • Check Environment: Select clock-in/out check environment.
     • PC: The user can leave the clock-in/out record from Home > Clock-in/out widget. As WORKPLACE uses the public network which employees can access anywhere, you can change settings so that employees can only enter clock-in/out records from your company's private network.
     • Mobile/WorkTalk: The user can leave the clock-in/out record from Home > Clock-in/out widget of the WORKPLACE mobile app. This is useful for employees who often need to work outside to easily record their clock-in/out.
       • When using with NAVER WORKS, you can check clock-in/out from WorkTalk, NAVER WORKS' business chatbot. If you don't select Mobile/WorkTalk, you won't be able to check clock-in/out from WorkTalk.
   • Manage PC IP Address: It is displayed if PC is selected in Check Environment.
     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.
       • If you want to allow IP addresses as a range, you can do so by entering them in CIDR notation.
   • Manage Mobile IP Address: It is displayed if Mobile is selected in Check Environment.
     • If you selected Allow to check only from specified IP addresses and IP bands, select the IP information to allow.
       • Click the [Import PC IP Address] to import the PC IP address.
       • You can easily select the IP information by registering the IP information to allow in advance by clicking the [Edit IP Address] button. (e.g., 10.123.123.0/24) If an IP has already been added to work arrangement as an allowed IP, then that IP can't be deleted.
       • Please note that clock-in/out checks may be restricted if you register a dynamic IP.
   • Manage Mobile Location Information: displayed if Mobile is selected in Check Environment.
     • You can select allowed location so that clock-in/out records can only be entered within a certain radius of the workplace.
     • If checking in is only allowed within specified radius of the location, enter the distance to allow. (e.g., Allow clock-in/clock out checking within 1km from the company)
     • If the company address is set in the Admin > Company Information > Manage Company Information menu, the company address is automatically displayed. Click the [Add Location] button to add another address.
     • You can add multiple addresses.
     • If you select the Add the Location to Favorites option when adding the address, you can add mobile location information more easily when creating work arrangements. The locations set as favorites can be viewed or removed in the [Favorites] tab in the Add Location pop-up window.
     • If you only allow checking in from company's business place or part-time employee workplace, select Within Certain Radius of the Business Place and Workplace and enter a distance.
   • Change Time: Select whether to allow the user to change the clock-in or clock-out time.
     • Allow Changes for up to X Days From Day of Work: e.g., If changes are permitted for up to 3 days from the workday, then the user can change the clock-in/out records from up to 3 days ago from today.
     • Allow Change Only for Day of Work: This allows user to change the clock-in/out records only for the same day.
     • Do not Allow: The user can't change the clock-in/out input time.
   Note

   Allow Time Change

   • If the company does not manage late clock-ins/early clock-outs or compliance with mandatory hours, employees can edit clock-in/out records on the same day. Even if they forget to clock-in/clock-out, they can enter it the next day.
   • If the company manages late clock-ins/early clock-outs and compliance with mandatory hours, clock-in/clock-out times can be changed within the bounds of a normal clock-in/out. Normal clock-in/out refers to being within the bounds of late clock-in or early clock-out and within bounds of compliance with mandatory hours. ( If general work hours is 9:00 AM to 6:00 PM and up to 10 minute late clock-in is permitted, you can change 9:02 AM to 9:00 AM.)
   • Work Location: Set the usage status of work location to manage the work location of the user.
     • When using the work location, set the work location of the user.
       • Set the work location in the pop-up window by clicking the [Edit Work Location] button.
         • Click the [Add Location] button to add.
         • You can add multiple work locations.
         • When clocking in/out, the user can enter the work location by selecting from work locations set by the company.
   • Additional Hour Input: Select whether or not to allow the following additional hour input methods.
     • Allow individuals to add breaks while maintaining the minimal break hours: Break time added before clock-out time is deducted from clock-in/out hours.
     • Allow addition of outside work hours added the total work hours: Outside work hours added before clock-in time or after clock-out time are added to the clock-in/out hours.
     • When both options are enabled, employees can add hours before they clock out, even if time changing is not allowed.

Break Time Calculation Method by Break Time Type

See the following diagram for how to calculate the break time by break time type.

• Granted at Fixed Times: 12:00 PM - 13:00 PM, 6:00 PM - 7:00 PM

• Granted in Proportion to Work Hours: 30 minutes granted every 4 hours

Edit Work Arrangement

The following describes how to edit work arrangement.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.

2. Click the Work > Manage Work Arrangement menu.

3. Click the [Work Arrangement] tab.

4. In the work arrangement list, click the button for the work arrangement you wish to edit.

   • For more details about editing work arrangements, see Add Work Arrangement.
   • By clicking the [Copy] button, you easily add a new work arrangement by copying, then adjusting the existing work arrangement. The work arrangement is copied and provided with all its configured content filled except for the title. You can edit only the items that need to be edited, and save to create the work arrangement.

5. Make the necessary changes to the work arrangement, and click the [Save] button.

   • After the initial work arrangement is set, the type, application method, settlement period, and year start date items can't be changed. If you need to change it, create a new work arrangement instead.
   • Changes in the work arrangement do not affect settlement periods that have passed already.
   • To re-edit the work arrangement with changes reserved to be applied, you must cancel the existing reservation in the Settings Modification History tab. For more information, see Work Arrangement Modification History.
   • If the edited item is not related to the calculation of work hours, the modifications are applied immediately.
   • When editing items that affect the calculation of work hours
     • If no employee has clocked in or out during the calculation period, it is edited immediately, and the clock-in/out method and work hour for the target can be changed at the time of edit. If the edited content affects the schedule after today (e.g., when an employee has requested an absence schedule), you need to manually handle the modification.
     • It does not affect the clock-in/out records of employees who have already clocked in/out.
     • If even one employee has clocked in/out during the calculation period, it is applied starting on the next settlement period.
   • To apply the new work arrangement immediately, create and assign a new work arrangement.
   • You can check the edited history of the work arrangement in the Settings Modification History tab. For more information, see Work Arrangement Modification History.
   • If changes are made to the work arrangement of the employees who select a set time to clock in/out ("Report Approval of Work Schedule"), then the work schedules requested by the employee are reset, regardless of the approval status of the document they submitted.
   Note

   Items related to the calculation of work hours

   • Change of work type (Clock-in/out at a Fixed Time, Select a Set Time to Clock-in/out, and Flexible Clock-in/out)
   • Change of work application method (weekly, repeated every O days, by the unit of 2 weeks/3 months, individual)
   • Change of work hour standard (base work hours, maximum extension time allowed, night work hours)
   • Change in settlement period of flexible clock-in/out method, Calculate in consideration of weekday option, daily standard work hours
   • Change of Don't Work on Public Holidays and Predetermined Holidays option
   • Change of break time granting method
   • Change of holiday/work day/day off selection value for the work hours

Delete Work Arrangement

You can delete work arrangements you don't need. However, the work arrangement can't be deleted if employees are assigned to the work arrangement.

The following describes how to delete a work arrangement.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Work > Manage Work Arrangement menu.
3. Click the [Work Arrangement] tab.
4. In the work arrangement list, click the button for the work arrangement you wish to delete.
5. Click the [OK] button in the confirmation pop-up window.

Work Arrangement Modification History

You can check modification history of work arrangements, cancel change reservation and download the modification history.

The following describes how to check the work arrangement modification history.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Work > Manage Work Arrangement menu.
3. Click the [Settings Modification History] tab.
4. If necessary, enter the search conditions in the search window, and then click the [Search] button.
   • [Download]: Download the adjusted history of annual leave as an Excel file. The downloaded file is saved as "workPropModifyHistory.xlsx" in the Downloads folder.
   • Details: Click the button to see the details about the work arrangement.
   • Cancel Reserved Application: button will be displayed before the reserved date. To cancel the reserved change, click the button.

Manage Work Schedule

You can upload and manage work schedules of employees working based on individual work schedules or using the report approval of work schedule method in bulk.

The Manage Work Schedule page is laid out as follows.

Upload Work Schedule

You can upload employee's work schedule.

The following describes how to upload a work schedule.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Work > Manage Work Schedule menu.
3. Click the [Upload] button.
4. Download the sample file by clicking the [Download Template File] button on the Upload Work Schedule page.
   • The sample file is downloaded as an Excel file.
   • You can also download the sample file from the Upload Work Schedule pop-up window that appears after clicking the [Upload Work Schedule] button.
5. Create the employee's work schedule by referring to the sample file and save it.
   • For the "report approval of work schedule" of clock-in/out by selecting a fixed time method, upload work hour slots set in the Manage Work Arrangement. If there are day of the week and the number of days of holidays and day off set by the admin, upload the day and the number of days.
   • For holidays and day off of the "report approval of work schedule" of flexible clock-in/out method, upload by the day set by the admin.
6. In the Upload Work Schedule page, click the [Upload Work Schedule] button.
7. In the Upload Work Schedule pop-up window, drag the work schedule status file to Attach the file from your PC, or drag the file here. area or click the Attach the file from your PC, or drag the file here. area, select the work schedule status file, and click the [OK] button.
   • You can check the upload processing status by date on the Upload Work Schedule list.
   • If the upload fails, you can check the reason for the failure by clicking the [Details] button at the bottom of the list. Resolve the cause of the error and upload again.
   • Once the upload is completed successfully, you can check the work schedule information on the work schedule management status list.

Download Clock-in/out Record

You can download and employee's clock-in/out records as a separate file.

The following describes how to download clock-in/out status.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Work > Manage Work Schedule menu.
3. If necessary, enter the search conditions in the search window, and then click the [Search] button.
   • Work schedule management status list that meets the search conditions will be displayed.
4. Click the [Download] button.
   • Work schedule management status list will be downloaded as an Excel file.