Settings

Available in Classic and VPC

In the Settings menu, you can enable or disable various sub-menus under the Attendance service, manage the clock-in/out button names, and set the search scope and permissions for viewing absence status. You can also import annual leave history from an external solution that the company was using before WORKPLACE.

Set Attendance

You can set whether to use work plan, require sharing absence status, and promote use of annual leaves.

The Set Attendance page is laid out as follows.

Manage Clock-in/out Button Name

You can set the name of clock-in/out button.

Manage Clock-in/out Button Name page is laid out as follows.

Absence Status View Settings

The viewing permission and scope can be set to view the absence status of the entire company or user’s organization (including concurrent positions).

The Absence Status View Settings page is laid out as follows.

The following describes how to set the viewing permission of the absence status.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.

2. Click the Settings > Absence Status View Settings menu.

3. Click the [Grant Viewing Permission] button.

   • Target: Select the targets to grant the viewing permissions from the target items. When using WORKPLACE as a corporate group, the primary company is the base.

     Note

     For the target granted the viewing permission, the My Board > Manage Attendance > Absence Status menu is displayed.

     • All Employees: all employees of our company (members registered in Member Service > Member > Manage Employee, not including employees with concurrent positions belonging to the corporate group)
     • Department Head: a department head of our company (including concurrent department head, not including employees with concurrent positions belonging to the corporate group)
     • Department: members of the selected department of our company (including suborganizations and concurrent departments, not including employees with concurrent positions belonging to the corporate group)
     • Employee: selected employees of our company (members registered in Member Service > Member > Manage Employee)

   • Viewing scope: Select a viewing scope.

     • All Departments: all departments of our company (including employees having concurrent positions belonging to the corporate group)
     • My Department: my department of our company (including suborganizations and concurrent departments, including employees with concurrent positions belonging to the corporate group)
     • Managing Department: an item displayed when the viewing target is the department head, a department of our company in which I am the department head including concurrent departments (including employees with concurrent positions belonging to the corporate group)

   • Delete: You can delete the set viewing permissions by clicking it.

4. Click the [Save] button.

Import Data

You can import annual leave information from another service to WORKPLACE.
The uploaded history is reflected to remaining number of leaves for the employee.

If annual leave history is imported to WORKPLACE in the middle of the year, then the remaining leave days for each employee will be reflected so that remaining leaves days can be managed.

To import data to WORKPLACE, proceed with the following procedure, in that order.

1. Annual Leave Standard Management Settings
2. Import Data

1. Annual Leave Standard Management Settings

Set the annual leave accrual standard and the number of annual leave days by years of service before registering the annual leave information by employee.
For more information about setting Annual Leave Standard, see Manage Annual Leave Method.

2. Import Data

Upload Number of Annual Leave Days

You can transfer the number of used annual leaves and adjustments for the current year to WORKPLACE. The uploaded annual leave history is reflected to the remaining number of leaves for the employee.

The following describes how to import the number of annual leave days data to WORKPLACE.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Settings > Import Data menu.
3. To upload the history of annual leaves used this year, click the [Upload] button of Step 2 in the Import Data page to download the template file.
   • The sample file is downloaded as an Excel file.
   • See Upload Past Absence History in Step 3 for information on how to upload absence history used in the past.
4. Create the annual leave information by referring to the template file and save it.
5. Click the [Upload] button of Step 2, select the annual leave information file, and then click the [Open] button.
6. Check the uploaded annual leave information and the processing status in the Bulk Add Annual Leave Information list.
   • When the upload fails, you can check the reason for the failure. Resolve the reason for failure, and then click [Retry Uploading] to upload again.
   • Click the in the upload history list to view the upload history by date.
7. Once registered, you can check the employee’s annual leave information for the current year in the Attendance Service > Attendance Status > View/Edit Annual Leave menu.

Upload Past Absence History

You can transfer the absence history used before the current year to WORKPLACE. The uploaded history is applied to the absence schedule status.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Settings > Import Data menu.
3. In the Import Data page, download the template file by clicking the [Upload] button of Step 3.
   • The sample file is downloaded as an Excel file.
4. Create the absence information by referring to the template file and save it.
5. Click the [Upload] button of Step 3, select the absence information file, and then click the [Open] button.
6. Check the uploaded absence information and the processing status in the Bulk Add Absence Information list.
   • When the upload fails, you can check the reason for the failure. Resolve the reason for failure, and then click [Retry Uploading] to upload again.
   • Click the in the upload history list to view the upload history by date.
7. Once the registration is complete, the uploaded absence information is reflected in My Board > Manage Attendance > My Absence Schedule and Attendance Service > Attendance Status > Absence Schedule Status.
   • When you upload the current year's annual leave history, it is reflected in used annual leaves.
   • When uploading family event or business trip history, it won't be provided to Family Event Request History or Business Trip Request History (information such as family event type or business trip destination is not received).