Allocating Budget

Available in Classic and VPC

In the Allocate Budget menu, you can set allocation amount for the budget and allocate it monthly. You can also set the carryover status of monthly balance and control status when the allocated amount is used. You can view the allocation status of the budget, and view the change history of budget allocation.

Manage

The management page of budget allocation is laid out as follows.

Allocate and Set Budget

You can allocate the budget amount by budget standard mapped to the budget, and set the control status, carryover status, and usage status.

The following describes how to allocate budgets.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Budget] button.
2. Click the Allocate Budget menu.
3. Click the [Manage] tab.
4. Enter the amount to be allocated in the allocation amount field of the budget to allocate.
   • The allocation amount must be less than or equal to the budget amount.
   • If you do not enter the allocated amount, in the case of Allocate Automatically, it is automatically allocated to the monthly allocation table at the bottom for the total budget amount.
5. Allocate the allocation amount by month in the monthly budget input area at the bottom of the page.
   • Years and months are displayed for the "budget usage period" set upon budget planning.
   • The sum of monthly allocation budget amount at the bottom can't exceed the allocation amount entered in Step 4.
   • If the allocation standard is Equal or Ratio, it can be allocated through Allocate Automatically.
6. Select whether to control budget.
   • If budget control is set to [Yes], then requesting expense settlement, requesting approval of expenditure resolution report, and creation of accounting slips are not available when the budget is used in excess of the allocated amount.
7. Select the carryover status.
   • Carryover of budget balance can be done within the "usage period." (See Settlement Type in the Settings > Set Budget menu)
   • Carryover not used: It does not carry over the remaining balance of the allocated budget amount.
   • Carryover (month): It carries over the remaining balance of the allocated budget amount to the following month.
   • Carryover (within quarter): It carries over the allocated budget amount to the following month within the quarter. Once the period ends, the balance is not carried over to the next quarter.
   • Carryover (within half year): It carries over the allocated budget amount to the following month within the half year. Once the period ends, the balance is not carried over to the next quarter.
8. Select the budget status.
   • In the Closed status, it is not displayed when the user views the budget.
9. Click the [Save] button.
   • The budget allocation is completed.

Allocate Automatically

If the budget allocation standard is set to Equal or Ratio upon budget planning, it can be allocated automatically.

The following describes how to allocate budgets automatically.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Budget] button.
2. Click the Allocate Budget menu.
3. Click the [Manage] tab.
4. Click the budget you want to allocate automatically.
   • Check whether the budget has allocation amount. If it doesn't have the allocation amount, see Allocate and Set Budget and enter the allocation amount first.
5. Click the [Allocate Automatically] button.
6. Monthly allocation amounts based on the allocation standard at the bottom of the budget list are entered. Check monthly allocation amounts.
7. Click the [Save] button.
   • The automatic budget allocation is completed.

Download Budget Allocation History

The following describes how to download the budget list as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Budget] button.
2. Click the Allocate Budget menu.
3. Click the [Manage] tab.
4. If necessary, enter budget conditions to be searched in the Search window, and click the [Search] button.
   • You can view the list of budgets that match the entered conditions.
5. Click the [Download] button.
   • The budget allocation history is downloaded as an Excel file.

Allocation Status

You can view the allocation status of the budget.

The Budget Allocation Status page is laid out as follows.

Change History

You can view the change history of budgets.

The View Budget Change History page is laid out as follows.

Download Budget Change History

The following describes how to download the budget change history as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Budget] button.
2. Click the Allocate Budget menu.
3. Click the [Change History] tab.
4. If necessary, enter the budget change conditions to be searched in the Search window, and then click the [Search] button.
   • You can view the list of budget changes that match the entered condition.
5. Click the [Download] button.
   • The budget change history is downloaded as an Excel file.