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Available in Classic and VPC
WORKPLACE PC Web Service Information
The services provided on WORKPLACE PC web and their features are as follows.
User:
- Home: displays widgets by feature, search members, search menus/forms, check notifications
- Approval: create approval documents, view approval documents, view inbox/outbox
- Post: create/view/save posts, create comments
- Reservation: reserve resources, view my reservation
- My Board: check Attendance/Expense/Budget status, view checklist, sign pledges, manage Payroll, check payroll statement (part-time employees)
- My Information: edit my information, manage signatures, manage payroll accounts, change password, set notifications, manage access, preferences
Admin:
- Member: manage company's organization, members, part-time employees, and business accounts, manage checklists, issue certificates, manage WORKPLACE account
- Manage Approval: manage documents, forms, post forms, approval lines, people to share with, and recipients
- Manage Bulletin Board: create, view, and save posts, create comments, manage Post and Post Home
- Manage Reservation: manage resources/office buildings/locations, view reservations, manage reservations for spaces/work devices/vehicles
- Attendance: view attendance status, manage working employees, work arrangement, work schedule, manage absence (annual leave, business trip, family event leave, special leave)
- Payroll: manage payroll, retirement benefit, retirement income tax, year-end tax settlement, and non-wage income
- Pledge: view pledge status, send/retrieve/delete pledges, manage pledge forms
- Electronic Tax Invoice: manage issuance, manage invoice submissions, manage accounting submissions, reports, view closed vendors, usage status
- Expense: view expense plan and settlement status, manage budget, manage integrated credit cards, request explanation
- Expenditure: organize/allocate/close budget, view expenditure-related status, manage expenditure items
- Sales: manage sales plan/inventory/orders/sales, set sales standard information
- Accounting: manage slips/receivables and payables/fixed assets/capital/taxes, integrate financial account, report VAT, settle accounting, manage financial statements, view ledger, manage vendors/account titles/common codes, view exchange rate
- Budget: plan/allocate budgets and budget standards, view budget usage, view reports
- Admin: manage company information and company holidays, manage business places/vendors, WORKPLACE usage settings, manage security, manage service settings, integrate external solutions, manage project codes, manage AI OCR usage
- Service Connector: request Service Connector service, manage usage status
Use PC Web
The basics of using WORKPLACE PC web are as follows.
Area | Description |
---|---|
① WORKPLACE logo | Go to WORKPLACE Home page |
② Service Menu | Click to view the service menu |
③ Search Menu/Form | Search menus with permissions and available forms by name (See Search Menu/Form) |
④ Search Member | Click to search the company's organization chart and member information (See Search Member) |
⑤ My name | It displays the name of the logged-in user. Click the button to view and set logged-in user's information (See My Information) |
⑥ Fixed Link | If the fixed link menu set by the company exists, it is displayed. Click to go to the set link |
⑦ Go to Related Resources | Go to useful content for using WORKPLACE page (See Go to Related Resources) |
⑧ User Guide | It displays the user guide page for the current menu |
⑨ Notifications | Click to check Approval, Post, Attendance, Reservation, and Expense notifications (See View Notifications) |
⑩ Mail | It is displayed when using in combination with NAVER WORKS, click to go to the NAVER WORKS Mail list |
⑪ Approval Home | Click to go to Approval Home (See Approval Home) |
⑫ Calendar | It is displayed when using in combination with NAVER WORKS, click to go to NAVER WORKS Calendar |
⑬ Post | Click to go to Post Home (See Post Home) |
⑭ My Board | Click to go to My Board (See My Board) |
⑮ Reservation | Click to go to the Reservation Home. Reservation Home |
⑯ Favorite menu list | It displays menus set as favorites |
⑰ Widget area | It displays the list of widgets according to services being used, settings, and permissions (See Home) |
- The ②, ④, ⑩, and ⑫ buttons are not provided for part-time employees.
- For business accounts, the ④ feature is provided when member search is set to be allowed, and ⑩ and ⑫ buttons are provided when NAVER WORKS is set as Use.
Search Menu/Form
You can search the menus and document forms you have permissions for.
The following describes how to search.
- In the WORKPLACE PC web page, click the [Search Menu/Form] button.
- Enter the content you want to search in the menu/form input field, and then click .
- The searched menu names and form names are displayed in the search result area.
- If there are many items to be displayed, you can click the [View More] button to display the complete search list.
- [All Menus]: click to view all menus you can use.
Note- It displays the list of menus according to the WORKPLACE service in use and user permissions.
- You can use frequently used menus as favorites.
- Click of the menu to be set as favorite.
- Click the button of the menu set as favorite to remove from the Favorite Menus.
- The searched menu names and form names are displayed in the search result area.
Favorite Menus
The following describes how to view favorite menus.
- Click the open button of at the top right corner of the WORKPLACE PC web page.
- Menus set as favorites are displayed.
- You can add favorite menus by clicking the [All Menus] button.
- The list of all menus are displayed differently depending on the subscribed WORKPLACE service or the user permissions.
- Click of the menu to be set as favorite.
- When using it in combination with NAVER WORKS, the list of NAVER WORKS menus are displayed. You can set NAVER WORKS menus as favorite menus.
- Click the button of the menu set as favorite to remove from the Favorite Menus.
View Notifications
You can check received notifications related to Approval, Post, Attendance, and Reservation.
- When setting notifications, only notifications set in the [Home] tab are displayed. (See Set Notifications)
- The Attendance notifications are only provided for employees using the Attendance service and have work arrangement.
- On the dates when absence added to work hours was requested, day off and holidays based on the work arrangement, and dates set as Consider as having worked during entered hours even if clock-in/out times are missing based on working method, notifications will not be sent.
The following describes how to view the notification information.
Click the button at the top right of the WORKPLACE PC web page.
Click the tab to view, and then check notifications.
- [Approval] tab: It shows the approval progress status in chronological order so that you can check the progress. Clicking on a notification item will bring up related documents. The Approval notification settings are commonly set by the Approval admin, and any unset items can be set individually to receive notifications.
NoteThe Approval admin can set the notifications in the Approval Service > Settings > Manage Notifications. (See Manage Notifications)
Users can set the notifications for items not set by the admin in My Information > Notification Settings. (See My Information > Set Notifications)- [Post] tab: Users can check the notifications for items they've set. (See My Information > Set Notifications)
- [Attendance] tab: A notification is received if the clock-in/out entry is not made by the time set by the user. (See My Information > Set Notifications)
- [Reservation] tab: You may receive notifications if you are added as an attendee in a meeting, a reservation for a meeting room is edited or canceled, a reserved meeting is going to start, and a reserved resource is used.
- [Expense] tab: You can check notifications when you're added as an attendee in expense settlement documents, when you receive a explanation request for an audit item violation, and when you receive a corporate credit card settlement delegation.
Search Member
You can search for employees by employee name or department, or view employee information by department in the organization chart.
The following describes how to search for employees by employee name or department.
- In the WORKPLACE PC web page, click the [Search Member] button.
- Enter employee name/department in the Employee Name/Department input field on the upper right corner of the search employee pop-up window, and then click .
- The search result is displayed.
- The search result is displayed.
- The displayed items may differ according to the content set by the company admin.
- When using WORKPLACE as a corporate group, the displayed employee information in the search result may differ by company. Also, certain companies in the corporate group may or may not be displayed in the organization chart. For more information, see Employee Information Card.
- If the admin sets a specific employee as Hidden in Search Employees, that employee will not displayed in the auto complete in the search window and will not be displayed in the search results.
- If the company has enabled part-timer and business accounts, then a member can search for part-time employees and business accounts.
- Search Member is not provided for part-time employees.
- For business accounts, the Search Member button is displayed when the Search Member field is set as Allow.
- For an absentee employee, the [Absence] button is displayed next to the name thereof and you can view the absence information. When using with NAVER WORKS, the status icon of NAVER WORKS may be displayed in the employee's profile picture.
Employee Information Card
The same employee information is searched for all employees of all the corporate group, regardless of that individual's concurrent position. However, if the organization chart display is set as My Company, you can't view employee information when you click the link on the employee name.
The employee information card consists of the following.
Area | Page |
---|---|
① Primary company information | It displays the job title, job position, department, and concurrent department information of the primary company |
② Corporate group information | It displays the job grade, job position, department of the corporate group in which the employee possesses concurrent position |
③ Other information | It displays the information about the primary company excluding job grade, job position, department (in the order of Basic Information -> Additional Information) |
Organization Chart
In the Organization Chart tab, you can view the organization chart in a tree form. It is displayed in Department Tree or Employee Tree form, depending on the Department or Reports To settings set by the company's admin. If both types are enabled, you can choose the form of organization chart to view. (See Set Basic Information)
The following describes how to view the organization chart.
- In the WORKPLACE PC web page, click the [Search Member] button.
- Click the [Organization Chart] tab.
- If necessary, click on or .
- : It displays Department Tree.
- : It displays Employee Tree.
Department Tree
The department tree consists of the following.
Area | Description |
---|---|
① Department Tree | The company's departments are displayed in a tree. When you click a department, the members of that department are displayed the department members area |
② Number of department employees | It displays the total number of employees in the department and number of employees holding concurrent positions |
③ Department members | It displays the member information of the selected department of the tree in a card format
|
④ Change tree | If department and Reports To are both used, a button for selecting tree type for the organization chart is displayed |
⑤ Include Suborganizations | Including members of suborganizations of the selected department in the search |
Employee Tree
An employee tree consists of the following.
Area | Description |
---|---|
① Employee tree | |
② Change tree | If department and Reports To are both used, a button for selecting tree type for the organization chart is displayed |
Reports To refers to who receives the report. Reports To is the higher ranking employee who receives business reports. Even in companies that both department reporting lines and individual reporting lines, you can change settings according to your circumstances, such as reporting task A to the department head and reporting task B to the Reports To employee.
For example, if the expense settlement is managed using individual reporting line (Reports To) and absence schedule is managed by reporting to the department head, you can set different approval lines for each form.
My Information
The following describes how to view or edit My Information.
- Click the My Name button on the upper right corner of WORKPLACE PC web page.
- Click the [My Information] button.
- Click the My Information menu.
- Click the tab to view the information. When viewing, some information is masked to be displayed. If you want to edit it, click the [Edit] button for Additional Authentication Login to edit.
[Basic Information] tab
- If you tap the photo image, then you can change or delete the profile photo.
- Depending on the personnel information items set by the company, the items editable by users will differ.
- Users can edit fields set as user editable by the Member admin.
- You can't edit name, login ID, department, job grade, job position, or Reports To.
- If you have members with the same name, it is convenient to distinguish them by using nicknames.
- When using in combination with NAVER WORKS, nicknames are synced with NAVER WORKS.
- When using in combination with NAVER WORKS Basic or above, you can view the alternate emails by clicking the [Alternate Email] button on the right side of the Email field.
NoteIf you don't want to receive emails to your alternate emails, you can delete them by requesting it to the Member admin. When the alternate email is deleted, it can be used as the email address for another member.
- When using in combination with NAVER WORKS, Personal Email field is displayed. It is used when retrieving company ID/password.
- For the employee on leave, the leave period is displayed in the employment status item.
[Additional Information] tab
- Users can edit fields set as user editable by the Member admin.
- When using in combination with NAVER WORKS, the details entered in the Other Information (workplace, task in charge, messenger/SNS) field are synced with NAVER WORKS.
- The Additional Information tab is not displayed for part-time employees.
[Integration Information] tab
- The [Integration Information] tab is displayed only when you have integrated external solutions.
- For more details on entering integration information for each solution and authentication methods, see Manage Service Integration.
- Click the [Save] button.
- Edited content is reflected to the employee HR card in the Member Service > Member > Manage Employee menu.
Part-time employees:
- When you view My Information, you can check your workplace and manager information.
- If the company uses the part-timer payroll feature, the Payroll Account item is displayed in the My Information page. If the Member admin has entered the account information, you can edit it. The payroll account information is displayed at the top of the payroll statement.
Manage Signature
You can register and manage your signatures to be displayed on Pledge or Approval documents. You can register signatures by attaching images, drawing them manually, or by creating a stamp. For more information on registering signatures, see Register Signature Image, Draw Signature, and Create Signature Stamp.
- If the pledge form has a Personal Signature field, then you can display the registered personal signature in the location of signature on the pledge. For more information, see Sign Pledge.
- If the signature is registered by the document approver, then you can display the signature of the approver in the Approval Line area of the printed page. For more information, see View Document.
- Click the [Delete] button to delete the registered signature.
- Deleted signatures can't be recovered.
Register Signature Image
- Images with transparent background and 74 x 74 pixels or larger size are recommended for the signature.
The following describes how to register a signature image.
- Click the My Name button on the upper right corner of WORKPLACE PC web page.
- Click the [My Information] button.
- Click the Manage Signature menu.
- Click the [Attach File] button.
- Select the signature image to register, and click the [Open] button.
- The signature image is registered.
Draw Signature
The following describes how to register a signature by drawing it.
- Click the My Name button on the upper right corner of WORKPLACE PC web page.
- Click the [My Information] button.
- Click the Manage Signature menu.
- Click the [Draw Signature] button
- Draw your signature in the specified area using hold-and-drag.
- To redraw your signature, click the [Retry Drawing] button. The entered signature is deleted.
- Click the [Save] button.
- The entered signature is registered.
Create Signature Stamp
The following describes how to register a signature by creating a stamp.
- Click the My Name button on the upper right corner of WORKPLACE PC web page.
- Click the [My Information] button.
- Click the Manage Signature menu.
- Click the [Create Stamp] button.
- Enter the name to be engraved to the stamp.
- You can enter a name between 2 to 6 characters.
- Click the [Create] button.
- The sample stamp is displayed.
- Select the stamp to use, and click the [Save] button.
- The selected stamp is registered as a signature.
Manage Payroll Account
You can view and edit the account to which you'll receive your monthly payroll, bonuses, and retirement benefit.
- You can register and edit your account only when the Payroll admin has set to allow the registration of your own account. For more information, see Set Payroll.
- If the account registration is not allowed, then each field in the Manage Payroll Account page is deactivated, and the [Save] button is not displayed.
- The Manage Payroll Account menu is not displayed for part-time employees and business accounts.
Register/view the payroll account information. When viewing, some information is masked to be displayed. If you want to edit it, click the [Edit] button for Additional Authentication Login to edit.
- Click the My Name button on the upper right corner of WORKPLACE PC web page.
- Click the [My Information] button.
- Click the Manage Payroll Account menu.
- Enter the payroll account.
- For Payroll: the account to which you'll receive monthly payroll
- For Bonuses: the account to which you'll receive additional bonuses
- If you don't enter an additional account for bonuses, then the bonuses are paid to the account for payroll.
- For Retirement Benefit: the account to which you'll receive the retirement benefit
- Click the [Save] button.
- The entered payroll account information is registered.
Change Password
The following describes how to change the WORKPLACE login password.
For safe use, we recommend that you change your password every three months.
- Click the My Name button on the upper right corner of WORKPLACE PC web page.
- Click the [My Information] button.
- Click the Change Password menu.
- Enter the current password.
- Enter the new password.
- Re-enter the new password, and then click the [Save] button.
- Your password is changed.
Set Notifications
You can enable notifications related to Approval, Post, Attendance, Reservation, and Expense via notifications at the top of the WORKPLACE PC web page, as push notifications in the WORKPLACE mobile app, and email. If you have external solutions (NAVER WORKS, Kakao Talk, LINE, Google Chat, Slack) integrated by the company, then you can set it so that notifications are sent to external messengers.
- The Attendance notifications can only be configured by employees with set work arrangement when the company uses the Attendance service.
- The Notification Settings menu is not displayed for part-time employees.
- Approval notifications settings related to Attendance and Expense are not provided for business accounts.
The following describes how to change the notification settings.
- Click the My Name button on the upper right corner of WORKPLACE PC web page.
- Click the [My Information] button.
- Click the Notification Settings menu.
- In the tab area, select the channel you wish to change notification settings for.
- (If using in combination with NAVER WORKS) For business accounts, the NAVER WORKS tab is displayed only when NAVER WORKS Usage Status is set to Use.
- Set the notification status for each item.
- If it is displayed as , the notification setting is on, and if it is displayed as , then the notification setting is off.
- Click to specify notification settings for each detailed item of the selected item.
- The items that the admin has enabled notifications for are displayed as , and settings for these items can't be changed by the user.
- When setting the Attendance notifications, please see the following.
- When you set to use the notification for an item, the time selection field is activated. If the clock-in/out record does not exist by the set time, then a notification is sent at the set time.
- You can change the notification on/off settings by each notification channel, but the notification time is applied in the same way, regardless of the notification channel.
- On the dates when absence added to work hours was requested, day off and holidays based on the work arrangement, and dates set as Consider as having worked during entered hours even if clock-in/out times are missing based on working method, notifications will not be sent.
- See the following details to set Post notifications.
- If you set to receive notifications for new posts by bulletin board, you can receive notifications only if the new post notification is enabled in the Post notifications list.
- When setting the Expense notifications, please see the following.
- Notification for an explanation request for a violation is sent to the expense settlement requestor.
- Notification for a corporate credit card settlement delegation is sent to the user to whom the settlement was delegated.
- Click the [Save] button.
Manage Access
If the company has set to use easy login, mobile number authentication and connection settings must be done individually first.
Connect Easy Login
The following describes how to set connection of easy login.
- Click the My Name button on the upper right corner of WORKPLACE PC web page.
- Click the [My Information] button.
- Click the Manage Access menu.
- Click the [Connect] button of the easy login method.
- It is displayed if the admin has set the easy login method to "Use."
- When the connection is completed, the [Remove Connection] button is displayed.
- Enter the mobile phone number in the Authenticate Mobile Phone Number pop-up window, and then click the [Send Verification Code] button.
- Enter the verification code sent via text message.
- Click the [Authenticate] button.
- From the pop-up window, check the mobile phone and account information to authenticate, and then click the [Connect Login] button to complete easy login connection.
- To save the mobile phone number used for authentication to My Information, select "Add this mobile phone number to My Information."
- Mobile phone numbers that have already been connected to other accounts can't be connected. Remove connection with applicable account and connect it again.
- Once the connection is completed, you can click the [Log in With Mobile Phone Number] button in the WORKPLACE login page to log in. See Log in With Easy Login Method.
View Login Information
You can view the user's WORKPLACE login records and perform logouts.
- Access is terminated if you click the [Logout] button from the item you want to log out.
If the company admin has change the settings to not use easy login, then the easy login connection is removed. However, it is not logged out automatically, so click the [Logout] button to log out.
Preferences
In the Preferences menu, you can configure the display language and time zone.
Set Language
You can change the display language of the WORKPLACE PC web page as follows.
- Click the My Name button on the upper right corner of WORKPLACE PC web page.
- Click the [My Information] button.
- Click the Preferences menu.
- Select the language to use.
- Korean, English, Japanese, Chinese (Simplified), Chinese (Traditional) are supported.
- Click the [Save] button.
- The display language is changed.
Set Time Zone
You can select the time zone of your location when you're away on business trips or working abroad.
The following describes how to change your time zone.
- Click the My Name button on the upper right corner of WORKPLACE PC web page.
- Click the [My Information] button.
- Click the Preferences menu.
- Select the time zone.
- Click the [Save] button.
- The time zone is changed.
If the time zone set by the company admin and the time zone you have set differs, then the company's time zone will be displayed on the pages of Compose Document, View Document, and admin's View Document History.
Go to Related Resources
The following describes how to open the related resources that are useful for using WORKPLACE.
- Click the on the upper right corner of the page.
- Click the resource to go to.
- Install App: WORKPLACE Check the QR code for downloading the mobile app
- FAQ: Check the FAQs and answers related to WORKPLACE in NAVER Cloud Platform portal.
- Contact Us: Register WORKPLACE related questions in the NAVER Cloud Platform portal.
- Video Tutorial: It directs you to the video tutorial page for using WORKPLACE.
- User Guide: WORKPLACE user guide
- WORKPLACE Notice: notices related to WORKPLACE