Attendance Status

Available in Classic and VPC

Employees assigned to work arrangement can leave work records by clocking in/out. The work records entered by employees are can be checked using Clock-in/out Status and Work Hour Status menus.

Clock-in/out Status

You can manage employee's clock-in/out status, edit the clock-in/out times for specific days or add break times or outside work hours if needed.

The Clock-in/out Status page is laid out as follows.

Area	Description
① Search window	Search clock-in/out status of the employee based on work arrangement, period, and employee name conditions
② Upload	Upload Clock-in/out Record
③ Download	Download Clock-in/out Record
④ Clock-in/out status list	Check clock-in/out status of employees by date Work Arrangement: It is the work arrangement of the searched employee. When personnel appointments are made on the same day, and if there are no clock-in/out records, the search may return previous work arrangement Work Schedule: It displays the work schedule registered by the employee who uses the Report Approval of Work Schedule method Clock-in/out: Time: the time when clock-in/out on and off are checked Check Environment: It displays the clock-in/out check environment. For filters (PC, mobile, approval, assume, admin registration), see the note box under the table Work Location: If the use of work location is set to Use, items are displayed and if the user enters a work location, the work location is reflected Break: The employee's total break time. It displays "break time set by the company + time added by the user." If there is no break time entered or if the user didn't enter additional break time when setting the work arrangements, then a blank space is displayed Outside Work: The user's outside work hours. If working outside is not permitted or if the user didn't enter additional outside work hours when setting the work arrangements, then a blank space is displayed Absence: If employee requested an absence schedule that is added to work hours, then the corresponding hours are displayed. If there are various absences per day, then it is displayed by including base work hours (standard work hours in the case of Flexible Clock-in/out) Late Clock-in: If Late Clock-in Check is Enabled, it is marked by a v if the user checks ON late Early Clock-out: If Early Clock-out Check is Enabled, it is marked by a v if the user checks OFF early Compliance with Required Hours: If Compliance with Required Hours is Enabled, it is marked by a O if user's ON/OFF check time complies with required hours. It is marked by a - if compliance can't be determined due to absences. Days when required hours isn't checked are kept blank Work Schedule Compliance: Check the work schedule compliance status of employees using the Report Approval of Work Schedule method, O is displayed upon compliance Over/Under Work Schedule: Check for overtime and undertime against employees using the Report Approval of Work Schedule, O is displayed for overtime/undertime Late Clock-in, Early Clock-out, and Compliance with Required Hours items are only displayed if the Late clock-in, Early Clock-out and Compliance with Required Hours options are enabled in the work Work Schedule Compliance and Over/Under Work Schedule items are displayed only when the Report Approval of Work Schedule method is being used
⑤ Details	Click to check the employee's clock-in/out details and edit clock-in, clock-out, break time and outside work hours However, the record of closed dates can't be edited Absence Item is only displayed if the user has requested an absence schedule to be add to work hours Click the [Reset] button to reset that day's clock-in/out records (See Reset Today's Clock-in/out Times)

Upload Clock-in/out Record

You can upload employee's clock-in/out record.

The following describes how to upload clock-in/out status.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.

2. Click the Attendance Status > Clock-in/out Status menu.

3. Click the [Upload] button.

4. Download the sample file by clicking the [Download Template File] button on the Upload Clock-in/out Record page.

   • The sample file is downloaded as an Excel file.
   • You can also download the sample file from the Upload Clock-in/out Record pop-up window that appears after clicking the [Upload Timeclock Record] button.

5. Create the employee's clock-in/out record by referring to the sample file and save it.

6. In the Upload Clock-in/out Record page, click the [Upload Clock-in/out Record] button.

7. In the Upload Clock-in/out pop-up window, drag the clock-in/out status file to Attach the file from your PC, or drag the file here. area or click the Attach the file from your PC, or drag the file here. area, select the clock-in/out status file, and click the [OK] button.

   • You can check the upload processing status by date in the Upload Clock-in/out Record list.
   • If the upload fails, you can check the reason for the failure by clicking the [Details] button at the bottom of the list. Resolve the cause of the error and upload again.
   • The uploaded clock-in/out record is considered the same as having been checked ON/OFF by the user, and the calculation formula according to the work arrangement for each employee is applied when calculating the work hours.
   • Clock-in/out records can't be uploaded to dates that are already closed.
   • When uploading clock-in/out records to dates without work arrangements such as before using WORKPLACE, before being assigned a work arrangement, or between work arrangements, please be careful of the following.
   Caution

   When uploading for a period without work arrangement, please note the following.

   • Both the clock-in/out times and work hours must be uploaded to be applied to work hours.
   • Work hours calculation logic does not apply. (e.g., 52 hours per week limit)
   • Even if there is an absence requested during the period, it is not reflected in the work hours.
   Note

   When uploading clock-in/out hours of the clock-in/out at a fixed time method, the admin can select from set general work hour slots (start and end) and upload them.

Download Clock-in/out Record

You can download and employee's clock-in/out records as a separate file.

The following describes how to download clock-in/out status.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > Clock-in/out Status menu.
3. If necessary, enter the search conditions in the search window, and then click the [Search] button.
   • Clock-in/out status list that meets the search conditions will be displayed.
4. Click the [Download] button.
   • Clock-in/out list will be downloaded as an Excel file.

Reset Today's Clock-in/out Times

The admin can reset employees' clock-in/out times for that day.

The following describes how to reset today's clock-in/out times.

1. In the Attendance Service > Attendance > Clock-in/out Status list, click of the applicable employee.
2. From the View Details pop-up window, click the [Reset] button. When you execute a reset, any clock-in/out times entered by the employee or the admin are reset. However, you can't reset them in the following cases (including non-display of the [Reset] button).
   • If the work result request form has been filled out for that day
   • If the employee's work arrangement is set to Consider as having worked during entered hours even if clock-in/out times are missing
   • If time change is set to Not allow when setting the work arrangement

Work Hour Status

You can view the work hours of all employees with designated work arrangements by period, as well as check and edit the work hours of each employee by date.

The Work Hour Status page is laid out as follows.

Area	Description
① Search window	Search employee’s work hour status based on search conditions
② Upload	Upload Work Hour Record
③ Download	Download Work Hour Record
④ Work hour status list	Check work hour status of employees by date Work Arrangement: the work arrangement of the viewed employee. If there are two or more work arrangements during the searched period, the final work arrangement is displayed, and if personnel appointment is made on the same day and there are no clock-in/out records, the work arrangement can be viewed based on the existing arrangement General: General work hour set in the Work > Manage Work Arrangement menu (See Manage Work Arrangement). Record work hours as General within the base work hours in the settlement period set in the work arrangement. Absences on holiday and day off are not added to work hours even if the absence schedules are Add to Work Hours Actual Work: For employees using the Flexible Clock-in/out method, the actual work hour is displayed, It refers to work hours excluding absences that the actual work is [N] due to the use of annual leave, For employees using the Clock-in/out at a Fixed Time method, the actual work item is displayed in gray Overtime: It is displayed when working overtime past general work hours. Records hours approved through the work result request form as overtime work. As an exception, in the Flexible Clock-in/out method, absent hours past base work hours in the work arrangement can be recorded as Overtime only with absence approval Night: work hours during the night work hours set in the work arrangement Clock-in/out at a Fixed Time method: The hours are recorded as Night if the work result request form is approved, however, submitting the work result request form is not necessary if night time is set as general work hours by Work Arrangement Flexible Clock-in/out method: Reflected in Night hours if the work result request form is approved Depending on the work arrangement settings, Night may be included in user's General work hours or Overtime work hours, and therefore, it is not added to Total hours Holiday General: It is displayed when working during the general work hours on days selected as a holiday in the Work Hours area of the Work > Manage Work Arrangement menu, If the general work hours for holidays are not specified, then it is displayed as Holiday Overtime Holiday Overtime: It is displayed when working past the general work hours on days designated as a holiday in the Work Hours area of the Work > Manage Work Arrangement menu Holiday Night: It is displayed when working during the night hours (set by the company) on days designated as a holiday in the Work Hours area of the Work > Manage Work Arrangement menu
⑤ Details	Click to view and download the employee’s detailed work history and edit work hours Admin can edit work hours before closing To reset the clock-in/out check record entered by the user, set all work hours to "0" in the View Details pop-up and save it If the admin edits the work hours in Attendance Status > Work Hour Status, then the clock-in/out record for the day is reset, and the user can no longer enter or edit clock-in/out times

Upload Work Hours

You can upload employee's work hour records.

The following describes how to upload work hours records.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > Work Hour Status menu.
3. Click the [Upload] button.
4. Download the template file by clicking the [Download Template File] button on the Upload Work Hours Data page.
   • The sample file is downloaded as an Excel file.
   • You can also download the template file from the Upload Work Hours Data pop-up window that appears after clicking the [Upload Work Hours Data] button.
5. Create the employee's work hours data by referring to the template file and save it.
6. In the Upload Work Hours Data page, click the [Upload Work Hours Data] button.
7. In the Upload Work Hours pop-up window, drag the work hour status file to Attach the file from your PC, or drag the file here. area or click the Attach the file from your PC, or drag the file here. area, select the work hours data file, and click the [OK] button.
   • You can check the upload processing status by date on the Upload Work Hours Data list.
   • If the upload fails, you can check the reason for the failure by clicking the [Details] button at the bottom of the list. Resolve the cause of the error and upload again.
   • Once the work hours data is uploaded, the previously entered clock-in/out records for corresponding dates are reset, and can't be edited by user.
   • The admin can edit the work hours entered by before closing.

Download Work Hours

You can download employee's work hour records as a separate file.

The following describes how to download work hour status.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > Work Hour Status menu.
3. If necessary, enter the search conditions in the search window, and then click the [Search] button.
   • Work hour status list that meets the search conditions will be displayed.
4. Click the [Download] button.
   • Work hours list will be downloaded as an Excel file.

Work Result Request Status

You can view all history created using work result request form. The Attendance admin can cancel approved work result request history, and can write the work results on behalf of requesting employees.

The Work Result Request Status page is laid out as follows.

Request Work Result

Admin can request work results on behalf of employees.

The following describes how to request work results.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > Work Result Request Status menu.
3. Click the [Work Result Request Details] tab.
4. In the Work Result Request Status tab, click [Work Result Request] or [Part-timer Work Result Request] button.
5. In the Work Result Request pop-up window, fill out the request form and click the [Report] button.
   • If there are clock-in/out ON/OFF records for the selected day, then it will be displayed automatically.
     • If a document from the same date, which has been requested using the work result request form, is in progress, then additional requests for that date can't be made.
     • If there is an absence schedule requested by the user to added up to work hours, then it is displayed in Absence item.
     • Even if there is work plan request document for the subject date in a company that uses work plans, the admin can create a work result request.
   • The Work Hour area is displayed for employees whose work arrangement is Select a Set Time to Clock-in/out upon selecting a base date.
     • If the admin has set it to "Allow selection of general work hours regardless of the clock-in time," you can select and request from displayed work hours regardless of the selected work hours when clocking in/out. If it is set to "Do not allow selection of general work hours regardless of the clock-in time," then hours earlier than the clock-in time are displayed as inactive. When clocking in later than all hours, it is fixed to the latest hours.
     • "Report Approval of Work Schedule" method: The work hours selected when requesting work schedule are automatically selected and displayed, and other hours can't be selected.
   • Clock-in/Clock-out: Enter the clock-in and clock-out times.
   • Work Location: work location items can be displayed based on the work arrangement settings. Select a work location of the base date from among set work locations.
   • Break Time: Add a break time if necessary. The break time set by the company is entered by default, and additional breaks can be entered according to the employee's work arrangement settings.
   • Reason: Enter reason.
   • Attach File: To attach a file, click the [Attach File] button and select the file to attach, or drag and drop the file to attach into the box.
   • Approval Line / Share to All / Share to Partial: Set an approval line and people to share with. The approver will depend on the employee's approval line.
   • For more information on requesting work results, see Work Result Request.
6. Check the details in the report confirmation pop-up window, and then click the [OK] button.

Download Work Result Request Status

You can download employee's work result request status as a separate file.

The following describes how to download work result request status.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > Work Result Request Status menu.
3. Click the [Work Result Request Details] tab or [Overtime Details] tab.
4. If necessary, enter the search conditions in the search window, and then click the [Search] button.
   • Work Result Request Status list that meets the search conditions will be displayed.
   • You can search even the documents that have been canceled by checking Include Canceled Document
5. Click the [Download] button.
   • Work Result Request Status list will be downloaded as an Excel file.

Report Work Result Request Cancellation

You can report work result request cancellations by filling out a corresponding form for canceling an approved work result request.

The following describes how to report a work result request cancellation.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > Work Result Request Status menu.
3. Click the [Work Result Request Details] tab.
4. In the Work Result Request Status list, click the [Request Cancellation] button for the item you want to cancel.
5. In the Work Result Cancellation pop-up window, fill out the cancelation form and click the [Report] button.
   • For employees holding concurrent positions, select corresponding department.
   • To be Canceled: The document number of the original draft is displayed, and you can click it to view the original draft document.
   • To attach a file, click the Attach File button and select the file to attach, or drag the file using a mouse. Drop the file to the attachment area.
   • Set the approval line and people to share with. The admin's automatic approval line will be applied.
6. Check the details in the report confirmation pop-up window, and then click the [OK] button.
   • Documents not yet approved can't be canceled.
   • The canceled work result requests will disappear from the list. Once the cancellation request document is approved, the overtime work details according to work result approval are deleted.

Close Work Hours

To accurately determine employee’s overtime and holiday work hours and connect them to allowances, the clock-in/out records must be closed.
WORKPLACE provides a "Close" feature that makes it impossible to edit the clock-in/out records before the closing date.

The Close Work Hours page is laid out as follows.

Add Work Hour Closing and Reserve Automatic Closing

The following is a description on how to add a work hour closing.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > Close Work Hours menu.
3. Click the [Closing History] tab.
4. Click the [Add Closing] button.
5. In the Add Closing pop-up window, set the closing date, confirmation period, whether to send notification emails and click the [OK] button.
   • When closing, it should be done in the calculation unit set by the company (recommended). Default calculation units defined are 1 week for Clock-in/out at a Fixed Time, and 1 month for Flexible Clock-in/out.
   • Automatic Closing: To process work hour closing automatically, click Use.
   • Closing Date: This is the date when editing work history, such as clock-in/out times for a certain period (e.g., closed monthly, weekly), is closed. You can't enter for a date later than today for a closing date.
   • Confirmation Period: This is the period when the user receives a closing date notification to check and confirm clock-in/out details before the closing date. The confirmation period can't be earlier than today. If the user doesn't confirm until the confirmation period ends, then the Close button disappears from the Clock-in/out Status and Work Hour Status pages. However, the Attendance admin can confirm work hours manually, regardless of the confirmation period.
   • Scheduled Date: It is displayed when Automatic Closing is selected. The next scheduled closing date is displayed, depending on the set closing date and confirmation period.
   • Request Confirmation: If you enable Send a Notification Email option, then confirmation emails will be sent to the user immediately when a closing date is created or edited.

• When a closing schedule is created, the message saying Confirm work hours by OO OO, OOOO will be displayed on the user’s Manage Attendance > Clock-in/out Status, Manage Attendance > Work Hour Status menu pages the closing date to the confirmation date. After confirmed, records for dates prior to closing date can't be edited.

• If Automatic Closing is reserved, then the automatic closing date is displayed at the top of the list. Automatic closing date can be changed by clicking the [Change] button. If you want to disable automatic closing, then click the [Cancel] button to cancel the reserved automatic closing.

  

Check Individual Work Closing Status

You can check the work closing status of employees by closing date.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > Close Work Hours menu.
3. Click the [Individual Closing Status] tab.
   • To see only the employees who haven't confirmed, select Only view unconfirmed employees option and click the [Search] button.
   • Confirm Work Hours: If admin is going to confirm on behalf of the employee, then select an unconfirmed employee from the list and click the [Confirm Work Hours] button.
     • If an unconfirmed employee has documents with approval in progress, then their work hours can't be confirmed.
     • The forms related to closing are Work Result Request and Absence Schedule Request (Y for Add to Work Hours) documents.
     • If admin confirms the work hours, then the Confirm work hours by OO OO, OOOO message disappears from user's page.
   • [Cancel Confirmation]: You can cancel work closing confirmation of the selected employee.
   • [Download]: Download the work confirmation details as an Excel file. The downloaded file is saved as "closePersonalList.xlsx" in the Downloads folder.
   • After work hours are confirmed, you can't submit work result request or absence schedule request for dates prior to the confirmation date.

Absence Schedule Status

You can view all absence schedule status created using the absence schedule forms.

The Absence Schedule Status page is laid out as follows.

Request Absence Schedule

Admin can request absence schedule on behalf of employees.

The following describes how to request absence schedule.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click Attendance Status > Absence Schedule Status.
3. In the Absence Schedule Request Status tab, click [Create Absence Schedule] or [Create Vacation for Part-timer] button.
4. In the Absence Schedule Request pop-up window, fill out the request form and click the [Report] button.
   • For more information on requesting absence schedules, such as absence item, calendar registration, and approval delegation, and absence message, see Absence Schedule Request Guide.
5. Check the details in the report confirmation pop-up window, and then click the [OK] button.
   • For the leave request of part-time employees, the manager in charge is set as the default approver. More approvers may be added, depending on the setting of the Approval admin. For more information, see Manage Approval Line.

Report Absence Schedule Request Cancellation

You can report absence schedule request cancellations by filling out a corresponding form.

The following describes how to report an absence schedule request cancellation.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click Attendance Status > Absence Schedule Status.
3. In the Absence Schedule Request Status list, click the [Request Cancellation] button for the item you want to cancel.
4. In the Absence Schedule Cancellation pop-up window, fill out the cancellation form and click the [Report] button.
   • For employees holding concurrent positions, select corresponding department.
   • To be Canceled: The document number of the original draft is displayed, and you can click it to view the original draft document.
   • To attach a file, click the Attach File button and select the file to attach, or drag the file using a mouse. Drop the file to the attachment area.
   • Set the approval line and people to share with. The admin's automatic approval line will be applied.
5. Check the details in the report confirmation pop-up window, and then click the [OK] button.
   • Once the cancellation document is approved, the registered absence details will be deleted, and deducted annual leaves will be restored.
   • If family event or biztrip expenses are canceled, then the cancellation details are sent to the accounting system.

Download Absence Schedule Status

You can download employee's absence schedule request status as a separate file.

The following describes how to download absence schedule status.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > Absence Schedule Status menu.
3. If necessary, enter the search conditions in the search window, and then click the [Search] button.
   • You can search even the documents that have been canceled by checking Include Canceled History
4. Click the [Download] button.
   • Absence Schedule Status list will be downloaded as an Excel file.

View/Edit Annual Leave

You can view and edit the number of annual leave days accrued and number of days used by employees.

The View/Edit Annual Leave page is laid out as follows.

Area	Description
① Content tab	View and edit the number of annual leave days accrued and used by employees Annual Leave Information: View and adjust employee's annual leave information Annual Leave by Employee: View annual leave history by employees Annual Leave Adjustment History: Check employee’s annual leave adjustment history
② Search window	Search employee's annual leave status based on search conditions If annual leave standard is based on Fiscal Year, you can search by year. If annual leave standard is based on Employment Date, you can search by date
③ Download	Download Annual Leave Status
④ Annual leave status list	Check annual leave status of employees Annual Leave Accrual: The total annual leaves accrued by employees. This is calculated by the total for the annual leaves by year + accrued annual leaves for less than a year + carryover annual leaves for less than a year + number of carryover days + adjusted annual leaves. Click ? to check the number of annual leave days Days Used: Reflect the number of days used at the time when the document is reported as the employee creates the absence schedule for annual leave deductions, Click the days used to go to the Absence Request Status menu and the absence items and employee name are displayed as the search results Number of remaining days: The number of annual leave days remaining. Calculated by "Total annual leaves accrued - days used"
⑤ Adjust Annual Leave	Click to adjust an employee's annual leave (See Adjust Annual Leave)

Adjust Annual Leave

You can adjust employee’s annual leaves.

The following describes how to adjust employee’s annual leaves.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > View/Edit Annual Leave menu.
3. Click the [Annual Leave Info] tab.
4. In the annual leave info list, click for the annual leave information to adjust.
5. Adjust the annual leave in the Adjust Annual Leave pop-up window, and then click the [Save] button.
   • Annual Leave by Year: This is the number of annual leave days accrued in the current year, based on the options set in Absence > Manage Annual Leave Standards by the company's admin. However, when using an absence that is not set as "Annual Leave Calculated Clock-in Days" and the actual workdays is lower than 80%, then annual leave may not be 100% accrued. In this case, annual leave will be generated per months of full work. For more information, see WORKPLACE Member > Member Basic Settings > Set Leave Classification.
   • Annual Leaves for Less than a Year: Annual leaves granted to employees with less than 1 year of employment. It may vary, depending on the "Standard for Annual Leaves for Less than a Year" settings in Manage Annual Leave Standards. For more information, see Annual Leave Accrual Rules for Under 1 Year Employees.
   • Carryover Annual Leaves for Less Than a Year: These are the remaining days of annual leave granted before a year of employment, and they will be carried over to the following year.
   • No.of Days Carried Forward: Reflects settings in Carryover Status of Annual Leave under Absence > Manage Annual Leave Standards.
   • Adjusted Annual Leave: Enter the number of annual leaves to adjust.
     • If the company uses the annual leave promotion policy and grants negative adjusted annual leave to employees with less than a year of service, grant carefully because the number of promotion target dates may decrease in the case of Annual Leave Promotion.
   • Reason for Adjustment: Enter the reason for the annual leave adjustment.
   • Total Annual Leave: It displays the number of annual leave days calculated, including adjusted annual leaves.

Download Annual Leave Status

You can download employee's annual leave status as a separate file.

The following describes how to download annual leave status.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > View/Edit Annual Leave menu.
3. Click the [Annual Leave Info] tab.
4. If necessary, enter the search conditions in the search window, and then click the [Search] button.
5. Click the [Download] button.
   • Annual leave information will be downloaded as an Excel file.

Check Annual Leave by Employee

The following describes how to check annual leaves by employee.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > View/Edit Annual Leave menu.
3. Click the [Annual Leave by Employee] tab.
4. If necessary, enter the search conditions in the search window, and then click the [Search] button.
   • [Download]: Download the annual leave history by employee as an Excel file. The downloaded file is saved as "annualInfoEmp.xlsx" in the Downloads folder.

View Annual Leave Adjustment History

You can view employee’s annual leave adjustment history.

The following describes how to view the annual leave adjustment history.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > View/Edit Annual Leave menu.
3. Click the [Annual Leave Adjustment History] tab.
4. If necessary, enter the search conditions in the search window, and then click the [Search] button.
   • [Download]: Download the adjusted history of annual leave as an Excel file. The downloaded file is saved as "annualLeaveHistoryList.xlsx" in the Downloads folder.
   • To check the annual leave adjustment reason, hover the mouse cursor over the . When you click the button, the reason will be displayed until you click somewhere else.

View/Grant Special Leave

You can search the granted special leaves or edit the special leaves already granted. You can specify recipients of for non-repeating special leaves.

The View/Grant Special Leave page is laid out as follows.

Grant Special Leave

You can add special leaves that are not repeated yearly or monthly.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > View/Grant Special Leave menu.
3. Click the [Add] button.
4. In the Add pop-up window, fill out the special leave form and click the [Add] button.
   • Special Leave: Select the special leave (reward leave, compensation holiday) to add. Only non-repeating special leave that are displayed in the list.
   • Expiration Date: Enter the expiration date for the leave. When creating absence schedule, the usage date must be included in the corresponding expiration date.
   • Number of Days Accrued: Enter the total number of days accrued to be used by the recipient upon request.
   • Recipient: Select the recipient to be granted special leaves. When adding departments, you can check Include Suborganizations to include employees in sub-organization. (excluding employees with concurrent positions)
   • Remarks: Enter a description for the special leave.

Upload Special Leave

You can upload an employee's special leave history.

The following describes how to upload special leave in bulk.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > View/Grant Special Leave menu.
3. Click the [Upload] button.
4. Download the template file by clicking the [Download] button in the Upload pop-up window.
   • The sample file is downloaded as an Excel file.
5. Create the special leave history by referring to the template file and save it.
6. In the Upload pop-up window, drag the special leave grant file to Attach the file from your PC, or drag the file here. area or click the Attach the file from your PC, or drag the file here. area, select the special leave grant file, and click the [OK] button.
7. In the Bulk Add Special Leave page, check the content to upload and click the [Save] button.
   • The special leave history uploaded will be displayed in the special leave status list.
   • Click the [Download] button to download the uploaded file before clicking the [Save] button.
   • If the upload fails, then check the reason for the failure, resolve it, and click [Retry Upload] to upload again.

Download Special Leave

You can download employee's special leave history as a separate file.

The following describes how to download the special leave history.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > View/Grant Special Leave menu.
3. If necessary, enter the search conditions in the search window, and then click the [Search] button.
   • Special leave list that meets the search conditions will be displayed.
4. Click the [Download] button.
   • Special leave list will be downloaded as an Excel file.

Family Event Request History

You can search or cancel family event expense payment history. A slip is automatically created when you request a family event absence schedule in WORKPLACE. When canceled, a cancellation slip is automatically generated so that expenses are not paid.

The Family Event Request page is laid out as follows.

Download Family Event Request History

You can download the employee's family event request history as a separate file.

The following describes how to download the family event request history.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > Family Event Request History menu.
3. If necessary, enter the search conditions in the search window, and then click the [Search] button.
   • Family event request list that meets the search conditions will be displayed.
4. Click the [Download] button.
   • Family event request list will be downloaded as an Excel file.

Report Family Event Request Cancellation

You can report family event request cancellations by filling out a corresponding form.

The following describes how to report an family event request cancellation.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click Attendance Status > Family Event Request History.
3. In the Family Event Request Status list, click the [Request Cancellation] button for the item you want to cancel.
4. In the Absence Schedule Cancellation pop-up window, fill out the cancellation form and click the [Report] button.
   • To be Canceled: The document number of the original draft is displayed, and you can click it to view the original draft document.
   • To attach a file, click the Attach File button and select the file to attach, or drag the file using a mouse. Drop the file to the attachment area.
   • Set the approval line and people to share with. The admin's automatic approval line will be applied.
5. Check the details in the report confirmation pop-up window, and then click the [OK] button.
   • Once the cancellation document is approved, the family event request history is deleted.
   • When a family event request is canceled, a reversed accounting slip is automatically created to cancel the expense payment. If the Accounting admin approves the reversed accounting slip, then the expense payment will be canceled. The reversed accounting slip is not automatically created if the payment has been made. In this case, contact the Accounting admin.

Biztrip Request History

You can search or cancel biztrip expense payment history. A slip is automatically created when you request a biztrip absence schedule in WORKPLACE. When canceled, a cancellation slip is automatically generated so that expenses are not paid.

The Biztrip Request History page is laid out as follows.

Download Biztrip Request History

You can download employee's biztrip request history as a separate file.

The following describes how to download the biztrip request history.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click the Attendance Status > Biztrip Request History menu.
3. If necessary, enter the search conditions in the search window, and then click the [Search] button.
   • Biztrip request list that meets the search conditions will be displayed.
4. Click the [Download] button.
   • Biztrip request list will be downloaded as an Excel file.

Report Biztrip Request Cancellation

You can report biztrip event request cancellations by filling out a corresponding form.

The following describes how to report an biztrip request cancellation.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Attendance] button.
2. Click Attendance Status > Biztrip Request History.
3. In the Biztrip Request Status list, click the [Request Cancellation] button for the item you want to cancel.
4. In the Absence Schedule Cancellation pop-up window, fill out the cancellation form and click the [Report] button.
   • To be Canceled: The document number of the original draft is displayed, and you can click it to view the original draft document.
   • To attach a file, click the Attach File button and select the file to attach, or drag the file using a mouse. Drop the file to the attachment area.
   • Set the approval line and people to share with. The admin's automatic approval line will be applied.
5. Check the details in the report confirmation pop-up window, and then click the [OK] button.
   • Once the cancellation document is approved, the biztrip request history is deleted.
   • When a biztrip request is canceled, a reversed accounting slip is automatically created to cancel the expense payment. If the Accounting admin approves the reversed accounting slip, then the expense payment will be canceled. The reversed accounting slip is not automatically created if the payment has been made. In this case, contact the Accounting admin.