Managing Sales

Available in Classic and VPC

In the Manage Sales menu, you can create and manage sales history by attaching the registered warehousing history based on approved order form details. You can confirm sales, submit them to Accounting (if using) for slip processing, or request issuance of tax invoices (if using Electronic Tax Invoice service). You can also print out the transaction statement or send emails to customers or vendors.

Check FAQs first.

Q. In the first page of the Manage Sales menu, sometimes the Search is not processed immediately. What is the criteria for immediate search?

• If the logged-in user belongs to two or more sales groups, then they are not searched directly upon accessing the page. If the user belongs to only one sales group, then it is searched directly upon accessing the page. If the user does not belong to any sales group, then the user can't use the Manage Sales menu.

Q. How do I reflect the company seal to the specification of transaction?

• Once you register the company seal from the Admin > Company Information > Manage Company Information menu, the company seal will be displayed on the Print Specification of Transaction and Send Email pages.

Register Sales

You can register and manage the history of items sold (shipped) to vendors.
You can create sales history based on approved order form history, or load warehousing history to create sales history. Also, the sales manager can directly create and Register Sales history.

Using the batch discount application feature, you can apply a discount amount for registered order items at once. You can print specifications of transaction by registered sales item, and send an Email to the vendor.

For returns, if you select the sales type as Return to register, then they are processed as returns. For normal sales, the inventory decreases by the item quantity registered in the sales history. For returns, the inventory increases.

The Register Sales page is laid out as follows.

Register Sales History

The following describes how to register new Sales History.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] buttons, in that order.
2. Click the Manage Sales > Register Sales menus, in that order.
3. Click the [Register Sales] button.
4. Enter the sale information, and then click the [Add] button.
   • The fields marked in yellow are required items.
   • Business Place: Select the business place item from the combo box.
   • Sale Number: The sale number is added automatically. (Numbering rule: SL + yyyymmdd + 6 digit sequence)
   • Sale Type: Select the sale type (sale, return).
   • Sale Manager: Select a registered sale manager.
   • Vendor: Select one from the registered vendors.
   • Place of Collection: Select the place of collection from registered vendors.
   • Confirmation Status: This item, displayed when viewing sales history, shows whether the sale is confirmed (Confirmed/Unconfirmed).
   • Sales Group: It's a sales group to which the sales history is to be added. The sales group selected from the list is displayed.
   • Vendor Manager: (If using the Electronic Tax Invoice service) Enter the vendor manager.
   • Contact: (If using the Electronic Tax Invoice service) Enter the vendor manager's contact number.
   • Email: (If using the Electronic Tax Invoice service) Enter the vendor manager's email address.
   • Creation Date: Select a sales registration date.
   • Sale Date: Select a sale date. (Default value: current date)
   • Shipment Warehouse: Select a warehouse from which the outbound shipment of the sale item will be made.
   • Order Number: The order number is entered automatically when you Reference Order Form.
   • VAT Type: Select a VAT type (taxation, tax exemption, or zero tax rate).
   • Collection Type: Select the collection type (credit revenue, credit card, cash).
   • Currency: Select the currency. According to the selected currency, you can add items that correspond to the currency.
   • Receipt/Bill: Select the classification of either receipt or billing.
5. Enter the sale information by item.
   • Item Code: Select item code field to select items to sell. When you select an item code, the item group, item name, specifications, unit, and sales unit price are entered automatically.
   • Sale Quantity: Enter the sale quantity.
   • Discount Amount: To apply discounts to added items in bulk, select items to apply discounts, and then click the [Apply Discount] button. Enter the discount information (default: 0).
     • To apply discounts, select items to apply them, select Apply Discount, and then enter the following items.
       • If you have chosen Percentage for the Discount Unit, then enter the percentage in the Discount Rate field.
       • If you have chosen Discount Amount for the Discount Unit, then enter the discount amount in the Discounted Amount field.
       • Enter round down units and end digit handling.
       • Click the [Save] button.
         • If Use Unit Price per Item is selected for unit price setting in the Sales > Settings menu, entered discounts are applied to selected items in bulk. If Item Unit Price by Vendor is selected for the unit price setting, item unit price discounts are applied to selected vendors, and it doesn't affect other vendors.
     • To cancel the discount, select Cancel Discount Application, and then click the [Save] button.
       • The discounts for the items are reset.
   • Whether to Reflect Component Items to Inventory: If the selected item uses a set item, then mark this item.
   • Duplicated items can't be saved.
   • To delete an added item, select the item to delete, and then click the [Delete] button.

6. Click the [Save] > [Ok] buttons, in that order.

Register Sales History by Referring to Order Form or Warehousing History

The following describes how to Register Sales history by referring to an order form or warehousing history.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] buttons, in that order.

2. Click the Manage Sales > Register Sales menus, in that order.

3. Click the [Register Sales] button.

4. When referring to warehousing history, enter the vendor.

5. Click the [Reference Order Form] or [Reference Warehousing History].

6. Click the order number or warehousing number of the order form or warehousing history you want to reference.

   • Items and quantity in the order form or the warehousing history are automatically entered.

7. If necessary, edit or enter the sale information by item.

   • Item Code: Select item code field to select items to sell. When you select an item code, the item group, item name, specifications, unit, and sales unit price are entered automatically.
   • Sale Quantity: Enter the sale quantity.
   • Discount Amount: To apply discounts to added items in bulk, select items to apply discounts, and then click the [Apply Discount] button. Enter the discount information (default: 0).
     • To apply discounts, select items to apply them, select Apply Discount, and then enter the following items.
       • If you have chosen Percentage for the Discount Unit, then enter the percentage in the Discount Rate field.
       • If you have chosen Discount Amount for the Discount Unit, then enter the discount amount in the Discounted Amount field.
       • Enter round down units and end digit handling.
       • Click the [Save] button.
         • If Use Unit Price per Item is selected for unit price setting in the Sales > Settings menu, entered discounts are applied to selected items in bulk. If Item Unit Price by Vendor is selected for the unit price setting, item unit price discounts are applied to selected vendors, and it doesn't affect other vendors.
     • To cancel the discount, select Cancel Discount Application, and then click the [Save] button.
       • The discounts for the items are reset.
   • Whether to Reflect Component Items to Inventory: If the selected item uses a set item, then mark this item.
   • Duplicated items can't be saved.
   • To delete an added item, select the item to delete, and then click the [Delete] button.
   Note

   When you mark Whether to Reflect Component Items to Inventory, the set item inventory is reflected for the item inventory, rather than the selected item inventory.

   • To delete an item, select the item to delete, and then click the [Delete] button.
   • To apply discounts to added items in bulk, click the [Apply Discount] button to enter the discount information, and then click the [OK] button.

8. Click the [Save] > [Ok] buttons, in that order.

View/Edit Sales History Details

The following describes how to view or edit sales history registered.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] buttons, in that order.
2. Click the Manage Sales > Register Sales menus, in that order.
3. If necessary, enter the Sales History conditions to be searched in the search window, and then click the [Search] button.
4. Click the sale number of the sales history to view.
   • The sales history that is in the "Unconfirmed" status can be edited. Edit it as necessary.
   • "Confirmed" sales history can't be edited, but you can print a transaction statement or send it in an email to a vendor manager.
5. If there have been any changes, then click the [Save] > [OK] buttons, in that order.

Delete Sales History

The following describes how to delete Sales History.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] buttons, in that order.
2. Click the Manage Sales > Register Sales menus, in that order.
3. If necessary, enter the Sales History conditions to be searched in the search window, and then click the [Search] button.
4. Mark the checkbox of the Sales History to delete.
   • A sales history with the "Confirmed" sales confirmation status can't be deleted.
5. Click the [Delete] > [OK] buttons, in that order.

Print Specification of Transaction

The following describes how to print the specifications of sale transaction.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] buttons, in that order.
2. Click the Manage Sales > Register Sales menus, in that order.
3. If necessary, enter the Sales History conditions to be searched in the search window, and then click the [Search] button.
4. Click the sale number of Sales History to print the specifications of transaction.
5. Click the [Print Specifications of Transaction] > [Print] buttons, in that order.

Send Sales History Email

The following describes how to send a sales history email.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] buttons, in that order.
2. Click the Manage Sales > Register Sales menus, in that order.
3. If necessary, enter the Sales History conditions to be searched in the search window, and then click the [Search] button.
4. Click the sale number of Sales History to send by Email.
5. Click the [Send Email] button.
6. Enter the mail title and content, select a manager, and then click [Send Email] > [OK] buttons, in that order.

Download Sales History

The following describes how to download Sales History as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] buttons, in that order.
2. Click the Manage Sales > Register Sales menus, in that order.
3. If necessary, enter the Sales History conditions to be searched in the search window, and then click the [Search] button.
4. Mark the checkbox of the Sales History to download.
5. Click the [Download] button.
   • The list of Sales History records is downloaded as an Excel file.

Sales Status

In the Sales Status menu, you can view the registered Sales History in detail to the item unit.

The Sales Status page is laid out as follows.

Download Sales Status

The following describes how to download sales status as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] button.
2. Click the Manage Sales > Sales Status menus, in that order.
3. If necessary, enter the sales status conditions to be searched in the search window, and then click the [Search] button.
4. Click the [Download] button.
   • The sales status is downloaded as an Excel file.

Manage Sales History

You can confirm sale of a registered sales history from the Manage Sales History menu. A confirmed sales history record can be submitted to Accounting to create a slip if you're using the Accounting service, or you can request a tax invoice for it if you're using the Electronic Tax Invoice service.

Confirm Sale

The Confirm Sale page is laid out as follows.

The following describes how to confirm a sales history record.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] button.
2. Click the Manage Sales > Manage Sales History menus, in that order.
3. Enter the sales history conditions to be searched in the [Confirm Sale] tab's search window, and then click the [Search] button.
4. Select a sales history record to confirm, and then click the [Confirm Sale] button.
5. In the notification pop-up window, click the [OK] button.
   • The sale will be confirmed. Confirmed sales history is reflected to the dashboard's sales aggregation.

Cancel Sale Confirmation

The following describes how to cancel confirmation of a confirmed sales history.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] button.
2. Click the Manage Sales > Manage Sales History menus, in that order.
3. Enter the search conditions in the [Confirm Sale] tab's search window, and then click the [Search] button.
4. Select a sales history record to cancel confirmation, and then click the [Cancel Confirmation] button.
5. In the notification pop-up window, click the [OK] button.
   • The sale's confirmation will be canceled.

Download Confirmed Sale List

The following describes how to download the list of confirmed sales as an Excel file.

1. In the WORKPLACE PC web page, click the [Services] > [Sales] button, in that order.
2. Click the Manage Sales > Manage Sales History menus, in that order.
3. If necessary, enter the Sales History conditions to be searched in the search window, and then click the [Search] button.
4. Mark the checkbox of the confirmed sales history to download from the [Confirm Sale] tab.
5. Click the [Download] button.
   • The list of Sales History records is downloaded as an Excel file.

Tax Invoice

You can request issuance of tax invoice for confirmed sales.

The Tax Invoice page is laid out as follows.

Request Issuance

The following describes how to request tax invoice issuance for confirmed sales history.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] button.
2. Click the Manage Sales > Manage Sales History menus, in that order.
3. Enter the search conditions in the search window, and then click the [Search] button.
4. Click the [Tax Invoice] tab.
5. Select the sales history to request issuance, and then click the [Request Issuance] button.
   • You can cancel the issuance request of sales data whose issuance status is Requested by clicking the [Cancel Request] button. (See Cancel Issuance Request)
   • The items for which the issuance is canceled in the Electronic Tax Invoice service are displayed in the "Before Request" status, but you can't request issuance for those.
6. Click the [Yes] button.
   • You can check the tax invoice requested to be issued in the [Forward Issuance] tab on the Electronic Tax Invoice Service > Manage Issuance > Manage Issuance Request.

Cancel Issuance Request

The following describes how to cancel the issuance request of tax invoice that is requested to be issued.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] button.
2. Click the Manage Sales > Manage Sales History menus, in that order.
3. Enter the search conditions in the search window, and then click the [Search] button.
4. Click the [Tax Invoice] tab.
5. Select the sales data with the issuance status at Requested, and then click the [Cancel Request] button.
6. Click the [Yes] button.

Download Issued Tax Invoice List

The following describes how to download the list of tax invoices issued as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] buttons, in that order.
2. Click the Manage Sales > Manage Sales History menus, in that order.
3. If necessary, enter the Sales History conditions to be searched in the search window, and then click the [Search] button.
4. Mark the checkbox of the sales history to download under the [Tax Invoice] tab.
5. Click the [Download] button.
   • The list of tax invoices issued will be downloaded as an Excel file.

Process Accounting

You can submit sales histories for which the sale is confirmed or tax invoice is issued to Accounting and process slips, or cancel submission to Accounting.

The Process Accounting page is laid out as follows.

Submit for Accounting

The following describes how to submit confirmed sales history to Accounting.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] button.
2. Click the Manage Sales > Manage Sales History menus, in that order.
3. Enter the search conditions in the search window, and then click the [Search] button.
4. Click the [Process Accounting] tab.
   • You can view the history of submissions for accounting status that matches the entered conditions.
5. Select a sales history record in the "Before Submission" status, and then click the [Submit for Accounting] button.
6. In the notification pop-up window, click the [OK] button.
   • The sale data will be submitted to Accounting. Submission history can be seen from the Accounting > Manage Slips > Create Integrated Data Slip menu.

Download Accounting Submission List

The following describes how to download the list of accounting submissions as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] buttons, in that order.
2. Click the Manage Sales > Manage Sales History menus, in that order.
3. Enter the sales history conditions to search in the search window, and then click the [Search] button.
4. Click the [Process Accounting] tab.
   • You can view the history of submissions for accounting status that matches the entered conditions.
5. Click the [Download] button.
   • The history of submissions for accounting status is downloaded as an Excel file.

Cancel Accounting Submission

You can cancel accounting submission if slip creation is not completed for the sales submitted for accounting.

The following describes how to cancel an accounting submission.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] buttons, in that order.
2. Click the Manage Sales > Manage Sales History menus, in that order.
3. Enter the sales history conditions to search in the search window, and then click the [Search] button.
4. Click the [Process Accounting] tab.
   • You can view the history of submissions for accounting status that matches the entered conditions.
5. Select the history of submissions for accounting to cancel, and then click the [Cancel Submission] button.
6. Click the [OK] button.

View Sales History

You can view list of confirmed sales, history of tax invoices issued, and processed slip details.

The View Sales History page is laid out as follows.

Download Sales History List

The following describes how to download the list of confirmed sales as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Sales] buttons, in that order.
2. Click the Manage Sales > View Sales History menus, in that order.
3. Enter the search conditions in the search window, and then click the [Search] button.
   • You can view the history of submissions for accounting status that matches the entered conditions.
4. Click the [Download] button.
   • The list of confirmed sales will be downloaded as an Excel file.