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      Managing Attendance
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        Managing Attendance

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          Article Summary

          Available in Classic and VPC

          In the Manage Attendance menu, you can view your attendance-related status and member's absence status.

          Note

          The Manage Attendance menu is only available if you are using WORKPLACE Basic and enabled the Attendance service.

          My Absence Schedule

          You can view your annual leave accrual, usage status, and absence history in the My Absence Schedule menu.

          The My Absence Schedule page is laid out as follows.

          workplace-workplace-3-3_myabsent_shareall_ko

          AreaDescription
          ① Summary of My Annual LeaveIt displays your annual leave status
          By tapping the [Details] button, you can check Annual Leaves by Year, Annual Leaves for Less Than a Year, Carried Over Annual Leaves for Less than a Year, Number of Carried Over Days, and Adjusted Annual Leaves. This button is not displayed if the company has set annual leave details to Do not display
        • Total Annual Leaves: Annual Leaves by Year + Annual Leaves for Less than a Year + Carried Over Annual Leaves for Less than a Year + Number of Carried Over Days + Adjusted Annual Leaves
        • Remaining Annual Leaves: Total Annual Leaves - Days Used
        • Annual Leaves by Year: annual leaves accrued this year based on years of service
        • Annual Leaves for Less Than a Year: annual leaves granted to employees who have been working less than a year
        • Carried Over Annual Leaves for Less than a Year: annual leaves accrued in within the first year of service, then carried over after not being used
        • Number of Carried Over Days: carried over annual leave days based on Annual Leave Carryover Status settings
        • Adjusted Annual Leaves: annual leaves adjusted by the admin
          • ② SearchSearch the absence history by year and absence type conditions
          ③ See Only Deducted LeavesIt only displays absence history that were deducted from annual leaves
          ④ Absence history listCheck absence history
        • It displays the calendar registration status, approval delegation status, and absence message registration status. You can tap it to edit them
        • If the absence period is past date, you can only view it
          • Note
          • The number of annual leave days is determined by the company's settings in Annual Leave Standard.
          • For employees who have been granted special leave and have the use history, the special leave information is displayed under My Annual Leave Summary.
            • When the special leave information is displayed, tap the [Detail] to check the use period of the leave (annual leave/special leave).
          • How to display the no. of annual leave days
            • If the company has enabled the annual leave in unit of hours and the base work hours of the work arrangement (Daily Standard Work Hours in case of Flex Time System) has not changed during the annual leave usage period, then the remaining annual leave duration is displayed in the "day(s) + hour(s) + minute(s)" format. (e.g., 15 days 5 hours 30 minutes).
            • If the base work hours change following a work arrangement change in the middle or if an annual leave in unit of hours is not used, then the remaining annual leave duration is displayed up to 3 decimal places (e.g., 15.625 days).

          My Leave Schedule

          The My Leave Schedule menu is provided only to part-timers. Part-timers can check their total leave days, remaining leave days, and leave schedule.

          The My Leave Schedule page is laid out as follows.

          workplace-workplace-3-3_vacation_ko

          AreaDescription
          ① Remaining Leaves/Total Leave DaysIt displays remaining leaves and total leave days
          ② Leave ScheduleIt displays the leave schedule
          ③ Days UsedIt displays the total number of leave days used

          Absence Status

          In the Absence Status menu, you can view the weekly absence status of the entire company or members of your organization.

          Note
          • The Absence Status menu is only displayed to users with the permission to view absence status. For more information about the permission to view absence status, see Absence Status View Settings.
          • By default, only the absence status of your organizations is displayed. To change settings so that the absence status of all members of the company is displayed, see Absence Status View Settings.
          • When using it as a corporate group, the Select Company field is displayed for employees granted with the permission to view absence status of the corporate group.

          The Absence Status page is laid out as follows.

          d_workplace-workplace-3-3_absencestatus_ko

          AreaDescription
          Weekly Absence Status SummaryIt displays the absence status by date for the applicable week
        • Tap workplace_left or workplace_right to move to the previous week or the next week
        • Tap Today to move to the previous week or the next week
        • Tap to display details for the absence status on the selected date by absence item

          • Clock-in/out Status

          In the Clock-in/out Status menu, you can check My Weekly or Monthly Clock-in/out Status. For more information about clock-in/out check, see Clock-in/out Widget.

          The Clock-in/out Status page is laid out as follows.

          workplace-workplace-3-3_officehourstatus1_ko

          AreaDescription
          ① Work Schedule CalendarCheck the user's work plan in the calendar form
        • When using the "Report Approval of Work Schedule" method, request your work schedule (See Add Work Schedule)
          • ② Search windowSearch clock-in/out status by period. If you select Except Holidays, then only the days excluding holidays are displayed in the search results
          ③ Clock-in/out status listCheck clock-in/out history
        • Clock-in/out: It displays the time and environment (PC, mobile, assumed, approval, admin registration) clock in/out was checked by the user (check the note box below)
        • Work Location: It is displayed if the company has set work location display to Use in Set Work Arrangement. It displays the work location entered by date (displays the last work location if the work location has been changed)
        • Break: Total break time on the applicable day (break time set by the company + hours added by the user)
        • Outside Work: Outside work hours added by the user (Since the auto-break is not applied to outside work hours entered additionally, it is required to enter hours excluding breaks or add breaks.)
        • Absence: Absence schedule added to the work hours (Hours are recorded since the absence shall not be longer than the base work hours or daily standard work hours.)
        • Late Clock-in: If the late clock-in is used, mark "v" for late clock-ins (If the Clock-in/out at a Fixed Time is used, then late clock-ins are not recorded for hourly absences or morning half-days off.)
        • Early Clock-out: If the early clock-out is used, mark "v" for the early clock-out (If Clock-in/out at a Fixed Time is used, then early clock-outs are not recorded for hourly absences or afternoon half-days off.)
        • Mandatory Work Compliance: If the mandatory work compliance is used, mark "o" for compliance and "x" for non-compliance (If Flexible Clock-in/out (Flex Time System) is used, then the status of mandatory work compliance for absence is not recorded and is marked "-".)
        • Holidays/Days Off: Holidays and days off are displayed in red according to the work arrangement settings by the company. For the "Report Approval of Work Schedule" method of Select a Set Time to Clock-in/out, holidays and days off are displayed according to the registered work schedule
        • Tap the [Details] button to display details. You can edit clock-in/out time and break time according to the work arrangement settings (See Edit Clock-in/out Time and Break Time)
          • Note

          Description of clock-in/out check environment label:

          • PC: checked from the PC page
          • Mobile: checked from the mobile app
          • Approval: a work result request form is reported for approval
          • Assumed: when the work arrangement is set to Consider as having worked during entered hours even if clock-in/out times are missing
          • Entered by Admin: when the clock-in/out time is entered by the Attendance admin
          • WorkTalk: (When using with NAVER WORKS) when clock-in/out is entered in WorkTalk (It is displayed when entering with the "Current time" method, and it is displayed as "PC" or "mobile" depending on the environment for "Enter manually.")
          Note

          If the clock-in/out entries are restricted only within a Radius of the business place and workplace location or Radius of specified location based on the admin's work arrangement settings, then location information collection information text is displayed on the bottom of the page for employees using that work arrangement.

          Add/Edit Work Schedule

          Members or part-time employees who use the "Report Approval of Work Schedule" method of Select a Set Time to Clock-in/out or Flexible Clock-in/out can request their work schedules by tapping the calendar icon at the top of the Clock-in/out Status page. The work schedule requested must be approved to clock in or out.

          You can only add or edit work schedules for today and afterward. You can only view work schedules before today.

          The following describes how to add or edit a work schedule.

          1. Tap the calendar icon in the My Board > Manage Attendance > Clock-in/out Status menu.
          2. Select the general work hour slot (set by the admin), holidays, and days off to work on from the work schedule checkbox, and then tap dates on the calendar to organize the work schedule calendar.
            • Work Day: Select the time slot to work in, and then tap the dates on the calendar. You can choose from different time slots if the company has set up multiple slots. You can also work in different time slots for different dates.
              • Edit Work Schedule: This button is displayed for employee applicable for the ""Report Approval of Work Schedule" method of Flexible Clock-in/out. You can manually add time slots different from the work hour slot set by the admin to organize your work schedule.
                • Tap the [Edit Work Schedule] button, and then tap the [Add Work Schedule] button.
                  • Clock-in: Set the clock-in time slot. The clock-in time according to the general work start time and mandatory work start time set by the admin is automatically displayed. You can set the clock-in time from the general work start time. If the company uses mandatory work, you can't set the clock-in time to be later than the mandatory work start time.
                  • Clock-out: Set the clock-out time slot. The clock-out time according to the daily standard work hours and mandatory work end time set by the admin is automatically displayed. If the company uses mandatory work, you can't set the clock-out time to be earlier than the mandatory work end time.
                  • Work Hours: Work hours according to the entered clock-in/out times are automatically displayed.
            • Holiday/Day off: Select "Holiday" or "Day off," and click the dates to set as the holiday or day off on the calendar, respectively. The number of days or days of a week that can be set as holiday or day off depend on the company's work arrangement settings.
              • If it is set to "No Limitations," there is no limitation to the number of holidays or days off in a week.
              • If it's set to "Has Fixed Number of Days," the number of holidays or days off can't exceed the maximum number of days set by the admin.
              • If it's set to "Has Fixed Day of the Week," then the option for selecting "Holiday" and "Day off" becomes unavailable in the work schedule checkbox, and they're automatically set to the days set by the admin.
            • The selected work hour slot and whether it is a holiday or day off is displayed on the calendar's date. You can tap the [x] button to delete it.
            • If work hour slots, holidays, or days off are set to the same day of the week, then tapping a day in the calendar will apply the configuration automatically.
            • Work schedules are set monthly. You can request a work schedule for another month after submitting or canceling the work schedule of the month currently being edited.
          Note

          • If you set the work arrangement to "Don't Work on Public Holidays and Predetermined Holidays," work schedules can't be added to public holidays or predetermined holidays.

          • If the "Don't Work on Public Holidays and Predetermined Holidays" option is not selected, then the employee can add those dates as workdays. Since the public holidays and predetermined holidays are not applicable, the workday/holiday/day off standard set in the work arrangement of the individual is followed.

            • Holidays refer to paid days off (e.g., Children's Day) provided when Calendar by Country is enabled in Manage Company Holidays menu.
            • Predetermined holidays refer to anniversaries set by the company (e.g., company's foundation anniversary).
          1. Check the work hours set for each week at the bottom of the calendar.
            • To reset the created content, click the [Reset] button to delete everything.
          2. Tap the [Request] button to report approval.
            • The editor page for the work schedule request form will open. The work schedule requested will be displayed on the form's calendar.
            • Enter the document title, reason, approval line, and sharing settings.
          3. Tap the [Report] button to report the document for approval.
            • When the document is approved, it will be reflected to your work schedule.
            • The document number will be displayed at the bottom of the work schedule calendar.
          Note

          Edit Work Schedule
          If an edited work schedule document is approved, then the new work schedule will replace the existing schedule to be applied.

          Edit Clock-in/out Time and Break Time

          The [Detail] button in the clock-in/out status list is displayed from midnight. Tap the [Detail] button to search the details for the clock-in/out status on the applicable date and to edit the clock-in/out record or add break/outside work.

          Note
          • Whether to edit timeclock record differs, depending on the work arrangement settings.
          • The information can only be changed within the period set by the attendance admin.
          • Even if the date falls within the changeable period, you can't change the clock-in/out time in View Details when there is no attendance records entered on that date.
          • To change the clock-in/out times of a date that is not within the editable period, fill out a Work Result Request form in the Approval Home > Create Document menu and get it approved.
          1. Tap the WORKPLACE > Manage Attendance > Clock-in/out Status in the WORKPLACE mobile app page.
          2. Tap the [Detail] button of the date when you want to edit the time in the clock-in/out status list.
          3. Change the clock-in/out time or add the break/outside work, and then tap the [OK] button.
            • When changing the clock-out time, you must select the date to edit clock-out results of the night before or the next morning.
            • When the workplace_detail button is displayed, you can check the work plan of the applicable month by taping the button.
            • Work Location field is displayed if the company has set the work location to Use.
              • You can enter the work location of the base date.
              • If there is a work location already entered upon clock-in/out check, it is saved with the work location updated last.
            • You can confirm the work hours until the closing date by tapping the [Confirm Work Hours] button.
              * The [Confirm Work Hours] button is displayed from the closing date set by the Admin to the confirmation date. After confirming the work hours, you can't edit data before the closing date any longer.

          Reset Today's Clock-in/out Times

          You can reset and re-enter today's clock-in/out records if needed.

          The following describes how to reset today's clock-in/out times.

          1. Tap workplace_detail of that day from the clock-in/out status list.
          2. From the View Details pop-up window, tap the [Reset] button. When you execute a reset, any clock-in/out times entered by the employee or the admin are reset. However, you can't reset them in the following cases (including non-display of the [Reset] button).
            • If the work result request form has been filled out for that day
            • If the employee's work arrangement has been set to Consider as having worked during entered hours even if clock-in/out times are missing (the [Reset] button is not displayed)
            • If time change is set to Not allow when setting the work arrangement
          Caution

          When you reset the clock-in/out information, then absence hours registered for that date are also reset. If you don't enter the clock-in/out times after resetting them, they won't be reflected to work hours.

          Work Hour Status

          You can check your weekly or monthly work hour status in the Work Hour Status menu.

          The Work Hour Status page is laid out as follows.

          workplace-workplace-3-3_officehourstatus3_ko(1)

          AreaDescription
          ① Search windowSearch the work hour status by year or month. Selecting Except Holidays will display days except holidays as search results
          ② Daily Average Remaining Time/Accumulated Time During Calculation Period
        • Daily Average Remaining Time: workdays and base work hours remaining in the calculation period
        • Accumulated Time during Specified Period (Clock-in/out at a Fixed Time): The sum of the week’s Normal + Overtime + Night + Holiday Normal + Holiday Overtime + Holiday Night work hours compared against current week’s base work hours, considering one week as the calculation period (See Manage Work Arrangement)
        • Accumulated Time during Specified Period (Flexible Clock-in/out): accumulated work hours until now, based on the "settlement period" that was determined when setting the work arrangement (See Manage Work Arrangement)
          • ③ Work hour status listCheck work hours
          • General (Clock-in/out at a Fixed Time): Hours worked during the normal work hours defined in the work arrangement
            • See the note box below for the calculation standard for work hours when there's clock-in/out record on a day where "absence schedule included in the work hours" is
          • General (Flexible Clock-in/out) Hours worked within the standard work hours during the calculation period defined in the work arrangement
          • Overtime (Clock-in/out at a Fixed Time): The hours approved using work result request form after working before the start of normal work hours or after the end of normal work hours defined in the work arrangement
          • Overtime (Flexible Clock-in/out): Hours approved using work result request form if standard work hours within the calculation period defined in the work arrangement has been fulfilled (exception: If absence was used during standard work hours and absence schedule exceeds standard work hours, then it is automatically recorded as overtime)
          • Night: Hours worked during night work hours defined in the work arrangement
            • Clock-in/out at a Fixed Time method: The hours are recorded as Night if the work result request form is approved, however, submitting the work result request form is not necessary if night time is set as general work hours by Work Arrangement
            • Flexible Clock-in/out method: Reflected in Night hours if the work result request form is approved
          • Holiday: Hours worked on days defined as holiday in the work arrangement
          Note
          • The scope of absence schedule included in the work hours being recognized as work hours when the work arrangement is Clock-in/out at a Fixed Time is as follows.
            • Calculation of regular work hours on days with both absence schedule and work records
              • If hours used for absence are fewer than the general work hours,
                • (Absence hours used + work hours) =< general work hours: Absence hours used + work hours are recognized.
                • (Absence Hours Used + Work Hours) > Regular Work Hours: Only hours up to normal work hours are recognized.
              • Absence hours used >= general work hours: Only absence hours used are recognized.
          • Even if an absence schedule is included in work hours, absences on holidays or days off are not added to work hours.
          • Calculating work hours of a new employee starting mid-month is as follows.
            • For midway recruits after the work arrangement has been applied, or employees whose work arrangement was changed mid-period, the standard work hours and maximum extension time allowed are prorated.
            • For the Clock-in/out at a Fixed Time method, the work hours are calculated by Daily Standard Work Hours (e.g., 8 hour) x Number of Days Worked. Maximum work hours are calculated by Maximum Work Hours Per Week (e.g., 12 hours/week) x Number of Days that employees can work within the calculation period for midway recruits (including holidays)/7.
            • For the Flexible Clock-in/out method, the work hours are calculated by Daily Standard Work Hours (e.g., 8 hour) x Number of Days Worked. Maximum work hours are calculated by Maximum Work Hours Per Week (e.g., 12 hours/week) x Number of Days that employees can work within the calculation period for midway recruits (including holidays)/7.
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