Management
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    Management

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    Article Summary

    Available in Classic/VPC.

    The Management menu is for the head of the organization that is displayed when the company is using Attendance or Expense services or enabled use of part-time employees.
    You can search the following statuses in the Management menu.

    • When using Attendance service: member status of your department (including concurrent positions) or the company, absence status or work status by department
    • When using Expenses service: expenses status of your department (including concurrent departments) or the company
    • When use of part-time employees is enabled: status of part-time employees, leave or work status by workplace
    Note

    Each sub-menu of the Management menu is only displayed to employees who have the search permission. The search scope and permission can be set by the Member admin. For more details about search permissions settings in the Management menu, see Management Search Settings.

    Member Status

    In the Member Status menu, you can view the personnel information, annual leave information, special leave information, and absence request history of members of the entire company or your organization.

    To use the Member Status menu, tap workplace_mobile_menuicon > My Board > Management > Member Status.

    The Member Status page is laid out as follows.

    workplace-workplace-3-5_member_ko(1)

    AreaDescription
    ① SearchSearch members by department or employee name.
  • Department: Select one or more desired departments to view.
  • When using WORKPLACE as a corporate group, select Company in the search area to search.
  • Include Concurrent PositionSearch employees, including those who are concurrently appointed to the company or corporate group. (For concurrent employees, the primary department is displayed in the Department.)
    ③ Member listCheck Member Information
  • Can filter the employment status, employment type, job title, and job position by item.
  • Department: Displays the search target department and its sub-departments. Tap workplace_open to display the member information of the applicable department.
  • Personnel Card: Tap to display the personnel card of the applicable employee.
  • Absence History: Tap to display absence schedule page of the applicable employee. If there is a special leave use history, it is also displayed.
  • Department Absence Status

    In the Department Absence Status menu, you can search the absence status of members of the whole company or your own organization.

    To use the Department Absence Status menu, tap workplace_mobile_menuicon > My Board > Management > Department Absence Status.

    The Department Absence Status page is laid out as follows.

    workplace-workplace-3-5_departmentmemberabsent_ko(1)

    AreaDescription
    ① SearchSearch members by department or period.
  • Department: Select one or more desired departments to view.
  • When using WORKPLACE as a corporate group, select Company in the search area to search.
  • Include Concurrent PositionSearch employees, including those who are concurrently appointed to the company or corporate group. (For concurrent employees, the primary department is displayed in the Department.)
    ③ List of absence status by departmentCheck the information for absence statuses by department.
  • If there is an absent employee, then the number of absent employees per item is displayed. Tap to display detailed absence history, or tap the document number to check the absence application document (if you have approval and sharing permissions for the applicable document).
  • Department Work Status

    In the Department Work Status menu, you can search the work status of members of the whole company or your own organization.

    To use the Department Work Status menu, tap the workplace_mobile_menuicon > My Board > Management > Department Work Status.

    The Department Work Status page is laid out as follows.

    By Date Tab

    In the By Date tab, you can check the overall work status such as a member’s clock-in/out times, late clock-in/early clock-out status, noncompliance with obligatory work hours, work hours, existence of work plan, and absence by date.

    workplace-workplace-3-5_departmentstatusdate_ko(1)

    AreaDescription
    ① SearchSearch the work status of members by base date, department, and employee name or select an item to search.
  • Department: Select one or more desired departments to view.
  • Include concurrent positions: Search employees, including those who are concurrently appointed to the company or corporate group. (For concurrent employees, the primary department is displayed in Department.)
  • When using WORKPLACE as a corporate group, select Company in the search area to search.
  • ② Select date
  • Tap workplace_left or workplace_right to open the previous date or the next date
  • Tap Today to open today's date
  • ③ List of work status by dateTap the department name to display the work status information of the department members.
  • Clock-in/out time: time to clock in/out
  • Late clock-in/Early clock-out: Only applied when the company checks late clock-in/early clock-out for employees to whom the Clock-in/out at a Fixed Time method is applied.
  • Non-compliance with Obligatory Work Hours: Only applied when the company checks the obligatory work for employees to whom the Flexible Clock-in/out method is applied.
  • Work Hours: Depending on the work arrangement by employee, they are displayed as regular/extended/night or holiday regular/holiday overtime/holiday night. Extended/night hours and holiday work hours are displayed when the work result request form is completed. When these aren't checked, the work hours are not recorded. Absences applied as Add up to Work Hours absence items are displayed in the Regular Work Hours.
  • Work Plan Status: When the company uses a Work Plan, if employees with extended and night work, along with holiday work plans, fills in the Work Plan and gets approval, then "Work Plan Planned" will be displayed.
  • Absence: Displays the absence application status on all absence items set by the company such as annual leaves and biztrips.
  • Note

    “No work arrangement designated" is displayed for all employees who have not been designated a work plan. First designate the employee's work arrangement by referring to Manage Work Arrangement.

    By Department Tab

    In the By Department tab, you can search the information related to late clock-in, early clock-out, non-compliance with obligatory work, overtime work, work result request, and employees by department.

    workplace-workplace-3-5_departmentstatusdept_ko(1)

    AreaDescription
    ① SearchSearch members' work status by department or period.
  • Department: Select one or more desired departments to view.
  • When using WORKPLACE as a corporate group, select Company in the search area to search.
  • Include Concurrent PositionSearch employees, including those who are concurrently appointed to the company or corporate group. (For concurrent employees, the primary department is displayed in Department.)
    ③ List of work status by departmentCheck the member's work status by department.
  • Tap the number of cases displayed in blue to display details.
  • Department: Displays the search target department and its sub-departments.
  • Late clock-in/Early clock-out: Applied only when the company checks Obligatory Work for employees to whom the Clock-in/out at a Fixed Time method is applied.
  • Non-compliance with Obligatory Work Hours: Only applied when the company checks the Obligatory Work for employees to whom the Flexible Clock-in/out method is applied.
  • Overtime Work: Displays the work cases other than the Regular work hours set by the company for employees to whom the Clock-in/out at a Fixed Time method is applied, as well as the number of employees.
  • Work Plan Request/Work Result Request: Displays the number of work plan/work result requests and the number of employees.
  • By Employee Tab

    In the By Employee tab, you can search the work status by employee.

    workplace-workplace-3-5_departmentstatusemployee_ko(1)

    AreaDescription
    ① SearchSearch members' work status by base date, work arrangement, department, or employee name.
  • Department: Select one or more desired departments to view.
  • When using WORKPLACE as a corporate group, select Company in the search area to search.
  • Include Concurrent PositionSearch employees, including those who are concurrently appointed to the company or corporate group. (For concurrent employees, the primary department is displayed in the Department.)
    ③ List of work status by employeeCheck the work status by employee.
  • Department: Displays the search target department. Tap to display employees of the applicable department.
  • Employee: Search employees in the search target department and its sub-departments, as well as concurrent employees in the corporate group.
  • Daily Average Remaining Hours: remaining workdays and remaining standard work hours within the settlement period
  • Cumulative Hours within the Settlement Period: When applying the Clock-in/out at a Fixed Time method, the settlement period is a month. The standard work hours in a month are compared to the sum of Regular + Extended + Night + Holiday Regular + Holiday Overtime + holiday night. When applying the Flexible Clock-in/out method, it is based on the Settlement Period. The standard work hours during the applicable period are compared to the cumulative work hours up to now.
  • Work Plan/work result request: Tap the Employee Information area, and then tap the Work Plan or Work Result Request to display the employee's work plan or work result request history.
  • Clock-in/out Status: Tap the Employee Information area, and then tap the Clock-in/out Status to display the employee's clock-in/out status page.
  • Work Hour Status: Tap the Employee Information area, and then tap the Work Hour Status to display the employee's work hour status page.
  • Department Expense Status

    In the Department Expense Status menu, you can search the expense status of the whole company or your own organization.

    To use the Department Expense Status menu, tap the workplace_mobile_menuicon > My Board > Management > Department Expense Status.

    The Department Expense Status page is laid out as follows.

    workplace-workplace-3-5_departmentexpensestatus_ko(1)

    AreaDescription
    ① SearchSearch expense status by affiliate department, usage date, and expense item.
  • Affiliated department: Select one or more desired departments to view.
  • ② Expense settlement status listDisplays the number of expense settlements and their amounts by affiliated department.
  • Tap workplace_open to display expense settlement details.
  • Personal Expense Status

    In the Personal Expense Status menu, you can search the expense settlement application status by employee of the whole company or your own organization and the attendee status.

    To use the Personal Expense Status menu, tap workplace_mobile_menuicon > My Board > Management > Personal Expense Status.

    The Personal Expense Status page is laid out as follows.

    Requestor Tab

    In the Requestor tab, you can search the personal expense settlement status of the affiliate department.

    workplace-workplace-3-5_selfpersonalexpensestatus_ko

    AreaDescription
    ① SearchSearch expense status by affiliate department, usage date, and expense item.
  • Affiliated department: Select one or more desired affiliated departments to view.
  • ② Expense status listDisplays the number of expense settlements and their amounts by affiliated department and requestor.
  • Tap workplace_open to display expense settlement details.
  • Attendee Tab

    In the Attendee tab, you can search the status of expense settlement requests for which you are included as an attendee.

    workplace-workplace-3-5_participantpersonalexpensestatus_ko

    AreaDescription
    ① SearchSearch expense status by affiliate department, usage date, and expense item.
  • Affiliated department: Select one or more desired affiliated departments to view.
  • ② Expense status listDisplays the number of expense settlements and their amounts by affiliated department and attendee.
  • Tap workplace_open to display expense settlement details.
  • Part-timer Status

    In the Part-timer Status menu, you can also search the information and leave application status of part-time employees. Workplace managers can search their own workplace by default, and they can search all workplaces registered in the company, depending on the search permissions granted.

    To use the Part-timer Status menu, tap the workplace_mobile_menuicon > My Board > Management > Part-timer Status.

    The Part-timer Status page is laid out as follows.

    workplace-workplace-3-5_parttimestatus_ko

    AreaDescription
    ① SearchSearch part-time employees by workplace and employee name.
  • Workplace: Select one or more desired workplaces to view.
  • ② List of part-time employeesTap the workplace name to check part-time employee's information.
  • Detail: Search the personnel card of the applicable part-time employee.
  • Vacation Leave History: Open the employee's vacation leave schedule page.
  • When the company does not use the Attendance service, Vacation Leave and Vacation Leave History are not displayed.
  • Leave Status by Workplace

    In the Leave Status by Workplace menu, you can search the leave status of part-time employees by workplace. Workplace managers can search their own workplace by default, and they can search all workplaces registered in the company, depending on the search permissions granted.

    To use the Leave Status by Workplace menu, tap the workplace_mobile_menuicon > My Board > Management > Leave Status by Workplace.

    The Leave Status by Workplace page is laid out as follows.

    workplace-workplace-3-5_workingregionstatus_ko

    AreaDescription
    ① SearchSearch the leave status of part-time employees by workplace or period.
  • Workplace: Select one or more desired workplaces to view.
  • ② List of leave status by workplaceTap the date to display the leave status by workplace on that day.

    Work Status by Workplace

    In the Work Status by Workplace menu, you can search the work status of part-time employees by workplace. Workplace managers can search their own workplace by default, and they can search all workplaces registered in the company, depending on the search permissions granted.

    The Work Status by Workplace page is laid out as follows.

    By Date Tab

    In the By Date tab, you can check the entire work status information of part-time employees such as clock-in/out time, late clock-in/early clock-out status, non-compliance with obligatory work hours, work hours, work plan status, absence, etc. by date at a glance.

    workplace-workplace-3-5_workingregionstatusdate_ko

    AreaDescription
    ① SearchSearch the work status of part-time employees by workplace or period, or select an item to search.
  • Workplace: Select one or more desired workplaces to view.
  • Select one or more desired items to view.
  • ② Select date
  • Tap workplace_left or workplace_right to open the previous date or the next date
  • Tap Today to open today's date
  • ③ List of work status by dateTap the workplace name to display the work status information of the part-time employees in the workplace.
  • Clock-in/out time: time to clock in/out
  • Late clock-in/Early clock-out: Only applied when the company checks Obligatory Work for employees to whom the Clock-in/out at a Fixed Time method is applied.
  • Non-compliance with Obligatory Work Hours: Only applied when the company checks the Obligatory Work for employees to whom the Flexible Clock-in/out method is applied.
  • Work Hours: Depending on the work arrangement by employee, they are displayed as regular/extended/night or holiday regular/holiday overtime/holiday night. Extended/night hours and holiday work hours are displayed when the work result request form is completed. When not clocking out, the work hours are not recorded. Absences applied as Add up to Work Hours absence items are displayed in the Regular Work Hours.
  • Work Plan Status: When the company uses Work Plan, if employees with extended and night work, along with holiday work plans, fill in the Work Plan and get approval, then "Work Plan Planned" will be displayed.
  • Absence: Displays the leave application status of part-time employees.
  • By Workplace Tab

    In the By Workplace tab, you can search the number of late clock-ins, early clock-outs, noncompliance with obligatory work hours, overtime, work result requests and number of employees by workplace.

    workplace-workplace-3-5_workingregionstatusvenue_ko

    AreaDescription
    ① SearchSearch part-time employee’s work status by workplace and period.
  • Workplace: Select one or more desired workplaces to view.
  • ② List of work status by workplaceCheck the work status of part-time employees by workplace

    By Employee Tab

    In the By Employee tab, you can search the work status by part-time employee.

    workplace-workplace-3-5_workingregionstatusemployee_ko

    AreaDescription
    ① SearchSearch the work status of part-time employees by base date, work arrangement, workplace or employee name.
  • Workplace: Select one or more desired workplaces to view.
  • ② List of work status by employeeCheck the work status by part-time employee.
  • Workplace: Displays the search target department and its sub-departments. Tap to display employees of the applicable department.
  • Employee: Search employees in the search target department and its sub-departments, as well as concurrent employees in the corporate group.
  • Daily Average Remaining Hours: remaining workdays and remaining standard work hours within the settlement period
  • Cumulative Hours within the Settlement Period: When applying the Clock-in/out at a Fixed Time method, the settlement period is a month. The standard work hours in a month are compared to the sum of Regular + Extended + Night + Holiday Regular + Holiday Overtime + Holiday Night, When applying the Flexible Clock-in/out method, it is based on the Settlement Period when setting the work arrangement. The standard work hours during the applicable period are compared to the cumulative work hours up to now.
  • Work Plan Request: Tap the Employee Information area, and then tap the Work Plan Request to display the employee's Work Plan Request history.
  • Work Result Request: Tap the Employee Information area, and then tap the Work Result Request to display the employee's work result request history.
  • Clock-in/out Status: Tap the Employee Information area, and then tap the Clock-in/out Status to display the employee's clock-in/out status page.
  • Work Hour Status: Tap the Employee Information area, and then tap the Work Hour Status to display the employee's work hour status page.

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