Managing Slip

Available in Classic and VPC

In the Manage Slips menu, you can register all of the company's transactions with slips and manage them. You can create, view, approve, and delete slips, and the approved slips are reflected in the deposit/withdrawal history according to the receivables/payables classification. When you make settlements after requesting and using various expenses, related slips are automatically created and reflected in the deposit/withdrawal history.

Create/View Slip

In the Create/View Slip menu, you can view the created slips, create new slips, delete slips, and perform the tasks of requesting approval of, approving, rejecting, and printing each slip.

The Create/View Slip page is laid out as follows.

Create Slip

The following describes how to create a new slip.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Create/View Slip menus, in that order.
3. Click the [Add] button.
4. Enter the basic information of the slip in the Basic Slip Information area.
   • The slip date is automatically displayed as today's date, but you can click to change it.
   • Enter the date of when the expense was made in Date of Proof. When attaching a receipt, enter the date of the receipt.
   • You can change the Currency by selecting Y for Foreign Currency Bookkeeping Status in the Settings > Accounting Settings menu.
     • When you enter an amount after changing to a foreign currency, a value that has been converted to the reporting currency is displayed separately in the Reporting Currency column of the list after a slip is created. The conversion is made using the standard exchange rate of the Date of Evidence for the selected currency.
   • To create reversal slips, select Y for Reversal Availability. You can't create reversal slips if N is selected.
   • Click the [Attach File] button and attach evidence files such as receipts.
     • You can attach multiple files.
5. Enter the details of the slip in the Slip Details area.
   • Enter additional settings in Info Page, Schedule, and Management Items according to the selected account title.
     • You can change the display status of additional settings in the Accounting > Manage Standard Information > Manage Account Titles menu.
     • You can enter the collection/payment schedule if the account property is Receivables/Payables. The entered collection/payment schedule is displayed in Scheduled Date.
     • To enter the Info Page field, select a vendor and click the [Promissory Note], [Input VAT], [Output VAT], or [Withholding Tax] button.
   • To enter the Schedule field, select a vendor and click the [Manage Schedule] button.
     • The set schedule is reflected in the deposit/withdrawal history.
     • If the slip item is a history related to purchases and the vendor's payment conditions have been registered, then the applicable payment date is entered in the scheduled date.
     • If the slip item is a history related to sales and the vendor's collection conditions have been registered, then the applicable payment date is entered in the scheduled date.
   • If there are additional notes registered in the account title, then select from the Additional Notes field or enter them manually.
   • You can enter an amount in either Debit or Credit for a single detail.
   • Select the vendor and department (affiliated department).
     • When using WORKPLACE as a corporate group
       • Creating a slip for primary company: The department tree of the primary company is displayed.
       • Creating a slip for concurrent company by an employee with a concurrent position in the corporate group: The corporate group department tree is displayed.
   • Search and select a project. You can add projects in the Manage Project Code menu.
     • Projects are only displayed when the company has set to use projects.
   • To use the budget, click to view and select the available budget.
     • The Budget field is displayed if you've set the budget usage status in the Accounting > Settings menu to Use.
     • Only budgets that match the account title, department (affiliated department), and project (optional) entered will be searched.
     • Check the available amount.
       • If you've set Budget Control Status to Yes, then the budget can't be used if the debit/credit amount entered exceeds the available budget.
     Note

     If a slip deletion or reversal occurs, the used budget is reversed.

6. Click the [Save Details] button.
   • To delete saved details, click the detail to be deleted and click the [Delete Details] button.
   • The entered details are deleted when you click the [Cancel] button, and you are returned to the page before entering the details.
7. Repeat Steps 4 through 6 until the amounts of debit and credit match.
8. Complete slip creation by referring to the below.
   • The [Approve] button is only displayed to the Accounting admin, and a slip is created and approved immediately upon clicking it.
   • When you click the [Request Approval] button, a slip is created and its status changes to Requested for Approval. The Accounting admin can approve the slip.
   • When you click the [Copy Slip] button, a slip with the same account title as the applicable slip is copied.
   • When you click the [Save Temporarily] button, a slip with the status of Saved Temporarily is created. You can request approval from the slip list or the Details page.
   • When you click the [Cancel] button, the modified details are deleted and you are returned to the page before modifying the details.

Create Slip Automatically

When an approval document is created after spending various expenses, or requesting family event and business trip or expenditure resolutions, the slip for the applicable case is created and approved automatically.

View Slip Details

You can view the details of a slip. The content of slips with the status of Saved Temporarily or Cancel Approval can be modified and requested for approval. The Accounting admin can approve the slips for which approval has been requested.

The following describes how to view the slip details.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.

2. Click the Manage Slips > Create/View Slip menus, in that order.

3. Click the Slip Number of the slip to view the details for.

4. View the details by referring to the below.

   • You can view the slip history at the top of the Slip Details page.

     Slip History	Slip Status
     Initial slip creation	No display of status
     Save temporarily	Saved temporarily 2022.01.01
     Request approval	Requested for approval 2022.01.01
     Approval completed	Requested for approval 2022.01.01 > Approval completed 2022.01.01
     Cancel Approval	Requested for approval 2022.01.01 > Approval completed 2022.01.01 > Approval canceled 2022.01.01
     Rejected	Requested for approval 2022.01.01 > Rejected 2022.01.01

   • The [Approve] button is only displayed to the accounting admin and it is not displayed when approval has been completed. A slip is created and approved immediately upon clicking it.

   • The [Request Approval] button is only displayed when saved temporarily. A slip is created upon clicking it and its status changes to Requested for Approval. The Accounting admin can approve the slip.

   • The [Copy Slip] button is only displayed when requested for approval or saved temporarily. A slip with the same account title as the applicable slip is copied upon clicking it.

   • The [Save Temporarily] button is only displayed when saved temporarily. A slip with the status of Saved Temporarily is created upon clicking it, and you can request approval from the slip list or the Details page.

   • The [Reject] button is only displayed when requested for approval, and you can reject the slip by clicking it.

   • The [Reverse Slip] button is only displayed when approval is completed, and you can reverse the slip by clicking it.

   • When you click the [Cancel] button, the modified details are deleted and you are returned to the page before modifying the details.

Approve and Reject Slip

The Accounting admin can approve or reject the slips for which approval has been requested.

The following describes how to approve or reject the slips for which approval has been requested.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Create/View Slip menus, in that order.
3. Select all the slips to be approved or rejected, and click the [Approve] or [Reject] button.
   • To view the details of each slip first, click the slip number, view the details, and click the [Approve] or [Reject] button on that page.
   • Rejected slips can be requested for approval again after being modified by the slip creator.
4. Click the [OK] button in the confirmation pop-up window.

Reverse Slip

You can only reverse approved general (GL) slips. Slips that have been reversed already or slips that were created through reversals can't be reversed again.

Only deletion is possible for slips other then general (GL) slips.

The following describes how to reverse approved slips.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Create/View Slip menus, in that order.
3. Select all the approved slips to be reversed, and click the [Reverse Slip] button.
   • To view the details of each slip first, click the slip number, view the details, and click the [Reverse Slip] button on the page.
4. Click the [OK] button in the confirmation pop-up window.
   • The reversed slip is created, and an arrow signifying the reversal appears on the right of the slip number for the original slip and the reversed slip.

Download Slip List

The following describes how to download the slip list as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Create/View Slip menus, in that order.
3. If necessary, enter the slip conditions to be searched in the search window, and click the [Search] button.
   • You can view the slip list that matches the entered conditions.
4. Click the [Download] button.
   • The slip list is downloaded as an Excel file.

Print Slip

The following describes how to print slips.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Create/View Slip menus, in that order.
3. Select all the slips to be printed, and click the [Print] button.
   • To view the details of each slip first, click the slip number, view the details, and click the [Print] button on the page.
4. Check the details in the Print pop-up window, and click the [Print] button.

Delete Slip

Users with Accounting admin permissions can delete the registered slips.

The following describes how to delete slips.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Create/View Slip menus, in that order.
3. Select the slip to be deleted, and click the [Delete] button.
   • See Cancel Approved Slip and delete approved slips after canceling their approval first.
   • See Create Slip Automatically and delete the slips that have been approved automatically.
4. Click the [Yes] button in the confirmation pop-up window.

Delete Slip by Service

If slips were created through WORKPLACE services other then Accounting or through the Accounting service menus other then Manage Slips, then you can delete them as shown in the following table.

Cancel Approved Slips

In the Cancel Approved Slip menu, the Accounting admin can view approved slips in a list and cancel approval if necessary. When the approval is canceled, the status of the slip changes to Approval Canceled, and the content can be modified or deleted.

The Cancel Approved Slip page is laid out as follows.

Area	Description
① Search window	Search approved slips by business place, slip date, slip number, vendor, account title, registrant, approval document, and notes conditions.
② Cancel Approval	Click to cancel the approval of approved slips (See Cancel Approval of Approved Slip)
③ Download	Download the list of approved slips as an Excel file (See Download Approved Slip List)
④ List of Approvals	It displays the approved slips
⑤ Slip Number	It displays the slip details upon clicking it
⑥ Related Accounting Slip	It displays the related accounting slips upon clicking
⑦ Number of displayed items	Set the number of approved slips to be displayed on a single page of the list

Cancel Approval of Approved Slip

The following describes how to cancel the approval of approved slips.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Cancel Approved Slip menus, in that order.
3. Select all the approved slips to be canceled, and click the [Cancel Approval] button.
   • You can search the approved slips you want by business place, slip date, slip number, vendor, account title, registrant, approval document, and notes.
   • Click the Slip Number to view the details of each slip.
   • Click the icon for Related Slip to view the related slips of each slip.
   • Click the name in the Registrant column to view the details of the slip registrant.
4. Click the [Yes] button in the confirmation pop-up window.
   • The status of the slip changes to Approval Canceled. You can request the approval again after modifying the details of the slip or delete the slip.

Download Approved Slip List

The following describes how to download the list of approved slips as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Cancel Approved Slip menus, in that order.
3. If necessary, enter the approved slip conditions to be viewed in the search window, and click the [Search] button.
   • You can view the list of approved slips that match the entered conditions.
4. Click the [Download] button.
   • The approved slip list is downloaded as an Excel file.

Create Transfer Slip

In the Create Transfer Slip menu, you can create transfer slips by changing the account title of a created slip. You can replace the balance management account by vendor with another receivables/payables account, or adjust it with a settlement account. If a slip replacing a different type of account title with a receivables/payables account has been created, then you can use that transfer slip in the Accounting Service > Manage Receivables/Payables menu to confirm the withdrawal history and process their payment.

The following describes how to create transfer slips.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Create Transfer Slip menus, in that order.
3. Enter the search conditions in the search window, and click the [Search] button.
   • Vendor and Account Title are required fields.
4. Select all the slips for which to create transfer slips from the displayed list, and click the [Create Transfer Slip] button.
   • Click the Slip Number to view the details of each slip.
   • Click Vendor to view the vendor information of each slip.
   • Click the name in the Person in Charge column to view the details of the slip registrant.
5. Enter the slip date, notes, account title to be changed to, and additional notes, and click the [Create Slip] button.
   • Enter the creation date of the transfer slip for the Slip Date.
   • For Account Title, select the account with the same debit/credit classification as the account for which the slip details were viewed.
   • If the account properties of the selected account title are managed as receivables/payables in the Manage Account Titles menu, then you can read the schedule management (receivables/payables) data created in the transfer slip. This lets you view them in the Manage Receivables/Payables > Create Deposit Slip menu or the Manage Receivables/Payables > Create Withdrawal Slip menu, as well as process the slip.
   • When you select the settlement account, the slip is created for the deduction of balance by vendor.
   • If the company has set the use of projects, then search and select the project.
     • You can add projects in the Manage Project Code menu.
   • The Budget field is displayed if you've set the budget usage status in the Accounting > Settings menu to Use. To use the budget, click to view and select the available budget.
     • Only budgets that match the account title, department (affiliated department), and project (optional) entered will be searched.
     • Check the available amount.
       • If you've set Budget Control Status to Yes, then the budget can't be used if the debit/credit amount entered exceeds the available budget.
6. From the confirmation pop-up window, click the [Yes] button.
   • The transfer slip is created and displayed in the Create/View Slip menu.

Download Transfer Slip Creation Targets List

The following describes how to download the list of targets for creating transfer slips as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Create Transfer Slip menus, in that order.
3. If necessary, enter the slip conditions to be searched in the search window, and click the [Search] button.
   • You can view the slip list that matches the entered conditions.
4. Click the [Download] button.
   • The list of transfer slip creation targets is downloaded as an Excel file.

View Transfer Slip

You can view the transfer slips created through the Create Transfer Slip menu and delete them if necessary.

The View Transfer Slip page is laid out as follows.

Download Transfer Slip List

The following describes how to download the transfer slip list as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > View Transfer Slip menus, in that order.
3. If necessary, enter the transfer slip conditions to be viewed in the search window, and click the [Search] button.
   • You can view the transfer slip list that matches the entered conditions.
4. Click the [Download] button.
   • The transfer slip list is downloaded as an Excel file.

Print Transfer Slip

The following describes how to print transfer slips.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > View Transfer Slip menus, in that order.
3. Select all the transfer slips to be printed, and click the [Print] button.
4. Check the details in the Print pop-up window, and then click the [Print] button.

Delete Transfer Slip

Users with Accounting admin permissions can delete the registered transfer slips.

The following describes how to delete transfer slips.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > View Transfer Slip menus, in that order.
3. Select the slip to be deleted, and click the [Delete Slip] button.
4. Click the [Yes] button in the confirmation pop-up window.
   • The slip is deleted.

Create Linked Data Slip

In the Create Linked Data Slip menu, you can check the sales history submitted to the Accounting service through the Sales Service > Manage Sales > Manage Sales History menu and the [Send Payroll Slip] tab of the Payroll Service > Payroll > Create Payroll File menu, as well as process slips. (See Manage Sales History and Send Payroll Slip) Also, if you're using the Electronic Tax Invoice service, you can check the submitted electronic tax invoice issuance history and create slips from the Electronic Tax Invoice Service > Manage Accounting Submission > Accounting Submission menu.

The Create Linked Data Slip page is laid out as follows.

Download Linked Sales History List

The following describes how to download the list of integrated sales history records as an Excel file.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Create Linked Data Slip menus, in that order.
3. If necessary, enter the integrated sales history conditions to be searched in the search window, and click the [Search] button.
   • You can view the list of integrated sales history that match the entered conditions.
4. Click the [Download] button.
   • The list of integrated sales history records is downloaded as an Excel file.

Manage Outstanding Slips

You can check the created slips and clear the balance with the outstanding slips management account.

The Manage Outstanding Slips page laid out as follows.

Area	Description
① Search window	Search based on business place, account title, slip date, status, vendor, and slip number conditions
② Account information field	It displays the list of account code/account title registered as an outstanding management item (if there is a slip created with the account). Click to search account titles Click the account title to view and view the results in the right area
③ Download	Download the outstanding item for the selected account title as an Excel file
④ List of outstanding slips	It displays the list of outstanding slips (classified by debit/credit), cleared amount and balance of the selected account title Status: Outstanding: Items with a balance Completed: Items with 0 balance Slip Number: Click to check the slip details [Clearing]: Click to clear the outstanding slip (See Clear Outstanding Slip) Cleared Amount: It displays the cleared amount if there is any Balance: It displays the current balance of the account reflected in the general ledger Clearing History: It displays if there is clearing history among outstanding items. Click to check the clearing details, and Cancel Clearing, if necessary

Clear Outstanding Slips

The following describes how to cancel the clearing of outstanding slip.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Manage Outstanding Slips menus, in that order.
3. Enter the business place, slip date and status to be viewed in the search window, and click the [Search] button.
4. Select the account title to view in the account title list on the left.
5. Click the [Clearing] button of the item to cancel clearing among the viewed outstanding items.
6. It is viewed In the clearing process pop-up window, if there is an outstanding item created with the same vendor and the same account as the clearing process target. If no outstanding items are viewed, you can create a clearing slip by clicking the [Create Clearing Slip] button. (See Create Clearing Slip.)
   • Outstanding items for the current month are viewed, and you can view the slips for clearing by entering the slip date.
7. Select an outstanding item whose debit/credit is opposite of the clearing target.
8. Click the [Clearing] button.

Cancel Clearing

The following describes how to cancel the clearing of the cleared outstanding slip.

1. In the WORKPLACE PC web page, click the [Service Menu] > [Accounting] button.
2. Click the Manage Slips > Manage Outstanding Slips menus, in that order.
3. Enter the business place, slip date and status to be viewed in the search window, and click the [Search] button.
4. Select the account title to view in the account title list on the left.
5. Click the button of the item you want to cancel clearing among the searched outstanding items.
6. In the Process Clearing pop-up window, click the button of the item you want to cancel clearing.
7. Click the [Yes] button.
   • Items that have been canceled clearing will be restored to the state prior to clearing and will not be viewed in the clearing processing history.

Create Clearing Slip

The following describes how to create clearing slips.

1. Click the [Create Clearing Slip] button in the Process Clearing pop-up window.
2. Enter the slip date.
3. Enter the cleared amount.
   • The amount must be less than or equal to the balance to be cleared.
4. Enter the account title in the debit or credit item.
5. If the company has set the use of projects, then search and select the project.
   • You can add projects in the Manage Project Code menu.
6. The Budget item is displayed if you've set the budget usage status in the Accounting > Settings menu to Use. To use the budget, click to view and select the available budget.
   • You can only view the budget that matches the entered department (affiliated department) and the project (optional).
   • Check the available amount.
     • If you've set Budget Control Status to Yes, then the budget can't be used if the cleared amount entered exceeds the available budget.
       Enter the additional notes.
7. Enter the additional notes.
8. Click the [Create Slip] button.
9. Click the [Yes] button.
   • A clearing slip is created and the cleared amount is applied to the clearing history.
   • If the cleared amount is equal to the balance of the outstanding item, the outstanding item open item will change to Completed status.