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勤怠管理
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Available in Classic and VPC
In the Manage Attendance menu, you can view your attendance-related status and member's absence status.
The Manage Attendance menu is only available if you are using WORKPLACE Basic and enabled the Attendance service.
My Absence Schedule
You can view your annual leave accrual and usage status, usage status of special leave, and absence history in the My Absence Schedule menu.
The My Absence Schedule page is laid out as follows.
Area | Description |
---|---|
① Summary of My Annual Leave | It displays your annual leave status |
② Search window | Search the absence history by year and absence type conditions |
③ See Only Deducted Leaves | It only displays absence history that were deducted from annual leaves |
④ Absence history list | View absence history |
- The number of annual leave days is determined by the company's settings in Annual Leave Standard.
- For employees who have been granted special leaves and used them, special leave information such as total special leaves, remaining special leaves, and expiration date is displayed next to My Annual Leave Summary.
- How to display the no. of annual leave days
- If the company has enabled the annual leave in unit of hours and the base work hours of the work arrangement (Daily Standard Work Hours in case of Flex Time System) has not changed during the annual leave usage period, then the remaining annual leave duration is displayed in the "day(s) + hour(s) + minute(s)" format. (e.g., 15 days 5 hours 30 minutes).
- If the base work hours change or the company chooses not to use hourly annual leave following a work arrangement change in mid-year, then the remaining annual leave is displayed down to 3 decimal places (e.g., 15.625 days).
My Leave Schedule
The My Leave Schedule menu is provided only to part-timers. Part-timers can check their total leave days, remaining leave days, and leave schedule.
The My Leave Schedule page is laid out as follows.
Area | Description |
---|---|
① Remaining Leaves/Total Leave Days | It displays remaining leaves and total leave days |
② Leave Schedule | It displays the leave schedule |
③ Days Used | It displays the total number of leave days used |
Absence Status
In the Absence Status menu, you can view the weekly absence status of the entire company or members of your organization.
- The Absence Status menu is only displayed to users with the permission to view absence status. For more information about the permission to view absence status, see Absence Status View Settings.
- By default, only the absence status of your organizations is displayed. To change settings so that the absence status of all members of the company is displayed, see Absence Status View Settings.
- When using it as a corporate group, the Select Company field is displayed at the top of the page for employees granted with the permission to view absence status of the corporate group.
The Absence Status page is laid out as follows.
Area | Description |
---|---|
① Weekly Absence Status Summary | It displays the absence status by each day of the week |
② Absence history list | It displays the details for absence status for the selected date by absence type |
Clock-in/out Status
In the Clock-in/out Status menu, you can see your weekly or monthly clock-in/out status as well as the work calendar.
Employees who use the Select a Set Time to Clock-in/out method ("Report Approval of Work Schedule") may request work schedules.
For more information about clock-in/out check, see Clock-in/out.
The Clock-in/out Status page is laid out as follows.
Area | Description |
---|---|
① Work Schedule | Click to check the work plan for the current month |
② Search window | Search clock-in/out status by period. If you select Except Holidays, then only the days excluding holidays are displayed in the search results |
③ Graph Area | It displays the hours worked in each day as a bar graph
|
④ Clock-in/out status list | Check clock-in/out history |
Description of clock-in/out check environment label:
- PC: checked from the PC page
- Mobile: checked from the mobile app
- Approval: a work result request form is reported for approval
- Assumed: when the work arrangement is set to "Consider as having worked during entered hours even if clock-in/out times are missing"
- Entered by Admin: when the clock-in/out time is entered by the Attendance admin
- WorkTalk: (When using with NAVER WORKS) when clock-in/out is entered in WorkTalk (It is displayed when entering with the "Current time" method, and it is displayed as "PC" or "mobile" depending on the environment for "Enter manually.")
Add/Edit Work Schedule
Members or part-time employees applicable for the Report Approval of Work Schedule method may request their work schedule by clicking the [Work Schedule] button at the top of the clock-in/out status page. Clock-in/out checks are available after the requested work schedule is approved.
You can only add or edit work schedules for today and afterward. You can only view work schedules before today.
The following describes how to add or edit a work schedule.
- Click My Board > Manage Attendance > Clock-in/out Status on the WORKPLACE PC web page.
- Click the [Work Schedule] button.
- Select the work hour time to configure the work schedule calendar.
- Work Day: Select the work hour slot set by the admin, and then click the dates on the calendar. If there are multiple work hour slots, you can select from multiple slots. You can also select different time slots for different dates.
- Edit Work Schedule: This button is displayed for employee applicable for the Report Approval of Work Schedule method of Flexible Clock-in/out. You can manually add time slots different from the work hour slot set by the admin to organize your work schedule.
- Tap the [Edit Work Schedule] button, and then tap the [Add Work Schedule] button.
- Clock-in: Set the clock-in time slot. The clock-in time according to the general work start time and mandatory work start time set by the admin is automatically displayed. You can set the clock-in time from the general work start time. If the company uses mandatory work, you can't set the clock-in time to be later than the mandatory work start time.
- Clock-out: Set the clock-out time slot. The clock-out time according to the daily standard work hours and mandatory work end time set by the admin is automatically displayed. If the company uses mandatory work, you can't set the clock-out time to be earlier than the mandatory work end time.
- Work Hours: Work hours according to the entered clock-in/out times are automatically displayed.
- Tap the [Edit Work Schedule] button, and then tap the [Add Work Schedule] button.
- Edit Work Schedule: This button is displayed for employee applicable for the Report Approval of Work Schedule method of Flexible Clock-in/out. You can manually add time slots different from the work hour slot set by the admin to organize your work schedule.
- Holiday/Day off: Select "Holiday" or "Day off," and click the dates to set as the holiday or day off on the calendar, respectively. The number of days or days of the week that can be set as holidays or days off depend on the company's work arrangement settings.
- If it is set to "No Limitations," there is no limitation to the number of holidays or days off in a week.
- If it's set to "Has Fixed Number of Days," the number of holidays or days off can't exceed the maximum number of days set by the admin.
- If it's set to "Has Fixed Day of the Week," then the option for selecting "Holiday" and "Day off" becomes unavailable in the work schedule checkbox, and they're automatically set to the days set by the admin.
- The selected work hour slot and whether it is a holiday or day off is displayed on the calendar's date. You can click the [x] button to delete it.
- If work hour slots, holidays, or days off are set to the same day of the week, then clicking a day in the calendar will apply the configuration automatically.
- Work schedules are set monthly. You can request the work schedule for another month after reporting or canceling the work schedule of the month currently being edited.
NoteIf you set the work arrangement to "Don't Work on Public Holidays and Predetermined Holidays," work schedules can't be added to public holidays or predetermined holidays. If the "Don't Work on Public Holidays and Predetermined Holidays" option is not selected, then the employee can add those dates as workdays. Since the public holidays and predetermined holidays are not applicable, the workday/holiday/day off standard set in the work arrangement of the individual is followed.
- Holidays refer to paid days off (e.g., Children's Day) provided when Calendar by Country is enabled in Manage Company Holidays menu.
- Predetermined holidays refer to anniversaries set by the company (e.g., company's foundation anniversary).
- Work Day: Select the work hour slot set by the admin, and then click the dates on the calendar. If there are multiple work hour slots, you can select from multiple slots. You can also select different time slots for different dates.
- Check the work hours set for each week at the top of the calendar.
- To reset the edited content, click the [Reset] button to delete everything.
- Click the [Request] button to report approval.
- The editor page for the work schedule request form will open. The work schedule requested will be displayed on the form's calendar.
- Enter the document's title, reason, approval line, and sharing settings (See Create Approval Documents for how to compose documents)
- Click the [Report] button to report the document for approval.
- When the document is approved, it will be reflected to your work schedule.
- The document number will be displayed at the bottom of the work schedule calendar.
Edit Work Schedule
If an edited work schedule document is approved, then the new work schedule will replace the existing schedule to be applied.
Edit Clock-in/out Time and Break Time
The on Clock-in/out Status list is displayed after midnight. By clicking , you can check the clock-in/out status details, edit clock-in/out records for the current day, and add break time/outside work.
- Whether you can edit the clock-in/out time varies on work arrangement settings.
- The information can only be changed within the period set by the attendance admin.
- Even if it the date is within the editable period, you can't edit clock-in/out times on the View Details page if there are no clock-in/out records entered for that date.
- To edit clock-in/out times of a date that is not within the editable period, fill out a Work Result Request form under Approval Home > Create Document menu and get it approved.
- Click My Board > Manage Attendance > Clock-in/out Status on the WORKPLACE PC web page.
- On the clock-in/out status list, click for the date you wish to edit the clock-in/out time.
- After editing the clock-in/out time or adding break time/outside work, click the [OK] button.
- When changing the clock-out time, you must select the date to edit clock-out results of the night before or the next morning.
- For employees whose work arrangement is Select a set time to clock in/out, the work hours selected by employee when clocking-in is displayed.
- Work Location field is displayed if the company has set the work location to Use.
- You can enter the work location of the base date.
- If there is a work location already entered upon clock-in/out check, it is saved with the work location updated last.
- You can add Vacation Leave and Outside Work by clicking the [Add button].
Reset Today's Clock-in/out Times
You can reset and re-enter today's clock-in/out records if needed.
The following describes how to reset today's clock-in/out times.
- Click of that day from the clock-in/out status list.
- From the View Details pop-up window, click the [Reset] button. When you execute a reset, any clock-in/out times entered by the employee or the admin are reset. However, you can't reset them in the following cases (including non-display of the [Reset] button).
- If the work result request form has been filled out for that day
- If the employee's work arrangement has been set to Consider as having worked during entered hours even if clock-in/out times are missing (the [Reset] button is not displayed)
- If time change is set to Not allow when setting the work arrangement
When you reset the clock-in/out information, then absence hours registered for that date are also reset. If you don't enter the clock-in/out times after resetting them, they won't be reflected to work hours.
Work Hour Status
You can check your weekly or monthly work hour status in the Work Hour Status menu.
The Work Hour Status page is laid out as follows.
Area | Description |
---|---|
① [Confirm Work Hours] | Click to confirm work hours before closing date |
② Daily Average Remaining Time/Accumulated Time During Calculation Period | |
③ Search window | Search clock-in/out status by period, year or month. If you select Except Holidays, then only the days excluding holidays are displayed in the search results |
④ Classification Tab | Select graph type |
⑤ Graph Area | Daily Graph |
⑥ Work hour status list | Check work hours
|
The scope of "absence schedule included in the work hours" being recognized as work hours when the work arrangement is Clock-in/out at a Fixed Time is as follows.
- Calculation of regular work hours on days with both absence schedule and work records
- If hours used for absence are fewer than the general work hours,
- (Absence hours used + work hours) =< general work hours: Absence hours used + work hours are recognized.
- (Absence Hours Used + Work Hours) > Regular Work Hours: Only hours up to normal work hours are recognized.
- Absence hours used >= general work hours: Only absence hours used are recognized.
- If hours used for absence are fewer than the general work hours,
- Calculation of regular work hours on days with both absence schedule and work records
Even if an absence schedule is included in work hours, absences on holidays or days off are not added to work hours.
Calculating work hours of a new employee starting mid-month is as follows.
- For midway recruits after the work arrangement has been applied, or employees whose work arrangement was changed mid-period, the standard work hours and maximum extension time allowed are prorated.
- For the Clock-in/out at a Fixed Time method, the work hours are calculated by Daily Standard Work Hours (e.g., 8 hour) x Number of Days Worked. Maximum work hours are calculated by Maximum Work Hours Per Week (e.g., 12 hours/week) x Number of Days that employees can work within the calculation period for midway recruits (including holidays) / 7.
- For the Flexible Clock-in/out method, the work hours are calculated by Daily Standard Work Hours (e.g., 8 hour) x Number of Days Worked. Maximum work hours are calculated by Maximum Work Hours Per Week (e.g., 12 hours/week) x Number of Days that employees can work within the calculation period for midway recruits (including holidays) / 7.
- The accumulated work hours graph in My Board > Manage Attendance > Work Hour Status menu is displayed per month. If there is a midway recruit, then standard work hours per day is displayed, and it may seem lower than other employees.
How to calculate Daily Average Remaining Time and Accumulated Time During Specified Period displayed in the work hour status
Both the daily average remaining time and accumulated time during specified period are calculated based on the "specified period." A week is considered to be the calculation period if the work arrangement is set to Clock-in/out at a Fixed Time. The "settlement period" entered in the work arrangement is considered as the calculation period if the work arrangement is Flexible Clock-in/out.
Daily Average Remaining Time: It refers to the workdays and base work hours remaining within the calculation period.
- Number of days worked between tomorrow and settlement end date, today is excluded, regardless of the clock-in/out status.
- The resulting value of the number of remaining days (1) divided by hours (3) obtained by subtracting the number of accumulated work hours until now from remaining by subtracting the accumulated working hours up to the present point among the contractual work hours during the calculation period (4).
Accumulated Time during Specified Period: It refers to total of work hours until now within the settlement period (Clock-in/out at a Fixe Time), or base work hours of the settlement period compared to the accumulated hours (Flexible Clock-in/out).
- Work hours accumulated until now in the calculation period
- It is the number of contractual work hours within the settlement period according to the work arrangement, which doesn't change within the settlement period.