決裁文書の作成

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Available in Classic and VPC

You can create approval documents in the Create Approval Document menu. The basic forms provided by WORKPLACE and forms created by the company's WORKPLACE admin are displayed. You can select a form to create a document right away.

Compose Document

The following describes how to create approval documents in WORKPLACE.

1. From the Home page of WORKPLACE PC web, click the button.

2. Click Approval Home > Compose Document menu.

3. Proceed with the following steps in order.

   • 1. Select Approval Document Form
   • 2. Create Content
   • 3. Set Approval Line
   • 4. Receipt Settings
   • 5. Sharing Settings
   • 6. Save and Report

1. Select Approval Document Form

The Compose Document page is laid out as follows.

Area	Description
① Recently Used Forms list	It displays the list of forms used within the last one year Click the form name to go to the Create Form page. (See 2. Create Content) The company name is displayed on the form when using WORKPLACE as a corporate group Click of the form name to add it to Favorite Forms. Click to remove it from Favorite Forms
② Favorite Forms list	It displays the list of Favorite Forms [Settings]: Click to set Favorite Forms (See Set Favorite Forms) Click the form name to go to the Create Form page (See 2. Create Content) Click of the form name to remove it from Favorite Forms. Once removed, it is deleted from the list
③ All Forms list	It displays all available forms Search window: You can search forms by category/form name, and by company name if you're using WORKPLACE as a corporate group Click the form name to go to the Create Form page (See 2. Create Content) Click of the form name to add it to Favorite Forms. Click to remove it from Favorite Forms
④ Number of displayed items	It sets the number of forms to be displayed on a single page of the list

Select the approval document form you want to create.

• General Document: a form to be used for work that needs the company's consent, or that needs to be shared (e.g., training request, office supply request, business related)
• Expenditure Report (Basic, Finance services): a form to request a plan for future expenditure
• Expenditure Resolution Report (Basic, Finance services): a form for the company to settle payment for its vendors
• Certificate Request: a form used to request various certificates issued by the company
• Absence Schedule (Basic): a form used for processing all absence schedules such as annual leaves, family events, business trips, outside work, and work from home
• Absence Schedule Cancellation (Basic): a form to cancel an approved document among those created with the Absence Schedule Form
• Work Result Request (Basic): a form to obtain approval for the requests for changes in the clock-in/out record or for the overtime if you have worked extended hours on a workday or worked on a holiday
  • When the document is saved, it is reflected in the work hour status, even before the approver gives consent. When they decline it, the reflected content is canceled.
• Work Plan Request (Basic): a form for registering a work plan if an employee has a plan to work on holidays/day off, or overtime on a workday
• If the work plan is not registered, then you can't request work results for the overtime work on corresponding dates.
• Work Result Request Cancellation (Basic): a form to cancel an approved document among those created with the Work Result Request Form
• Annual Leave Usage Plan (Basic): a form for employees subject to annual leave usage facilitation to submit their usage plans for remaining annual leaves, when the company is using the facilitation policy for use of annual leave
• Expense Plan Request (Basic): a form to request the plan for expenses to be spent
  • You can share the expenditure plan to attendees in advance.
• Expense Settlement Request (Basic): a form to request the settlement of business expenses spent
  • Expenses can be settled with a variety of evidence such as corporate credit card, personal credit card, cash, etc.
  • When integrated with credit card companies, you can settle it quickly with the approved corporate credit card history.
  • When an expense plan has been created, you can request the settlement based on the information on the approved plan document.
• Payroll Certificate Request (Basic, HR services): a form used for requesting receipt for wage and salary income tax withholding, income tax withholding confirmation, and book of wage and salary income withheld
• Project Code Request (Basic): a form that requests a new project code or modification/deletion of an existing project code
• Vendor Request (Basic): a form that requests a new vendor or modification/deletion of existing vendor information
• Official Document Sending Request: used to request to send an official document with a form created to match the format of official document the company sends
• Official Document Receipt Request: used to request approval of an official document received by the company
• Leave Request (Part-timer): a form for part-time employees to request leaves
• Work Result Request (Part-timer): a form for part-time employees to obtain approval for their request for the change in the clock-in/out record and for extended work, holiday work, and overtime as work hours
  • When the document is saved, it is reflected in the work hour status, even before the approver gives consent. When they decline it, the reflected content is canceled.
• Work Plan Request (Part-timer): a form for part-time employees to register work plans if they have a plan of doing overtime on a workday or of working on a holiday or day off
  • You can't request work plans if your work arrangement is not configured.

Set Favorite Forms

The following describes how to set Favorite Forms.

1. Click Approval Home > Compose Document menu.
2. Click the [Settings] button from the Favorite Forms area.
3. From the pop-up window, click of the form name.
   • The form is set as a favorite form.
   • To remove it from favorite forms, click of the form.
   • Click to change the displayed order of favorite forms.
4. Click the [Save] button.
   • It is displayed in the Favorite Forms widget of the home page.

2. Create Content

Create the content of the selected form.

3. Set Approval Line

If there are approval lines set by the admin, then the name and original department of approvers are displayed.

• If the admin has set a department, job title, or job position as an approval line, then the creator must select one employee belonging to the relevant department/job title/job position. Select the approver, and then click the [OK] button.
• If the approval line is set as Nth Reports To by the admin, then the creator must select one approver. Select the approver, and then click the [OK] button.
• If the admin has set the integration with Approval for vendors or project codes as Use and specified a representative admin, then the representative admin is automatically included in the approval line of the vendor request form and project code request form. (See Admin > Common Codes > Manage Common Code)
• If the admin has set the Approval Line Requirement Status of the form to be Required and there is no Approval Line set by the admin, the creator must add the Approval Line to report the document.
• If the admin has set the Allow Status of Approval Line Change to be Allow, you can change the Approval Line set by the admin. If the admin has set to Not allow, you can't delete but you can add.

Add Approval Line

1. Click the [Settings] button in the Approval Line area.
2. You can add it by loading from frequently used approval lines (set in the My Approval Line menu) or add it manually.
   • You can load the approval line only if there is no approval line set by the admin or change of approval line is allowed. See Load My Approval Line.
   • To manually add an approver, click the [Add] button and sequentially proceed from Step 3.
3. Select the approval type.
   • For more information on approval type, see Approval Type.
4. Search and select an approver. They can be added as an employee or a department.
   • Employee:
     • You can select by using auto complete by entering two or more characters for the employee's name.
       • The search auto complete results are displayed in the form of "Name (department/job title/job position/nickname)." For employees with concurrent positions, all of their concurrent departments are displayed. (E.g., Gildong Hong/Operation team, Gildong Hong/HR team) Check and select the appropriate information.
         • Job title/job position is displayed if the company is using job title/job position and the employee has a job title/job position assigned to them.
         • Nickname is displayed if a nickname is entered in the employee's personnel information.
     • Click to select an approver from the organization chart tree.
       • Select one from department members displayed after selecting the department. You can select after searching by the employee or department name in the Search window at the top of pop-up window.
   • Department:
     • You can select by using auto complete by entering two or more characters for the department's name.
     • Click to select a department from the organization chart tree, and then select the applicable department from the list displayed on the right.
       • The approval type can't be set to Automatic Consent (or Referenced Approval, Referenced, Notification). (See Approval Type)
       • When it's time to approve the document, the approval notification is sent to all employees in the department, and you can view the document to be approved in the Approval > Pending or Scheduled document box.
       • The approval can be made by anyone in that department at the time of approval. For more information, see Approve Document.
       • Any employee in the department can view the document before, during, or after approval.
     • Click the [OK] button.
     • Check the selected approver and click the [OK] button in the notification pop-up window.
   • When using WORKPLACE as a corporate group, you can select any employee or department in the group as the approver.
   • You can add multiple approvers by repeating Steps 2 to 4.
   • If the admin has set an parallel approval (agreement) line, then you can add parallel approvers by clicking the [Add Parallel] button.
   • If the company has allowed the use of sequential approval, then the [Add Sequence] button is displayed. You can add approvers to be processed sequentially within the parallel approval (agreement). (See the description of "Sequential Approval" in Approval Type)
5. Change the approval order if necessary.
   • To change the approval order, select , and drag it to the desired position. (The order of approval lines set by the admin can't be changed.)
   • If the admin has set the Allow Status of Approval Line Change of the form to be Allow, you can remove the Approver set by the admin from the Approval Line. Click to remove.
6. Click the [Complete] button.

Load My Approval Line

The following describes how to load and add a preset approval line.

1. Click the [Settings] button in the Approval Line area.
2. Click Load My Approval Line Group in the Set Approval Line pop-up window to select the approval line group to use.
   • If there are no preset approval line groups in the Approval > My Approval Line menu or the approval line is invalid, Load My Approval Line Group is not displayed.
   • Approvers of the selected approval line group are displayed.
   • Click to exclude a specific approver of the approval line group from the approval line.
   • See Add Approval Line to manually add an approval line.
   • Change the approval order if necessary.
3. Click the [Complete] button.

Approval Type

The approval types include Consent, Automatic Consent, Agreement, Parallel Approval, and Parallel Agreement. The name of the approval types may be applied in the same way for all forms or displayed differently by form according to the Approval admin's settings. (See Manage Name)

Methods that process documents in the order of the approval line

• Consent (General Approval, General Document): It's a type of approval for making decisions in general documents.

• Automatic Consent (Referenced Approval, Referenced, Notification): It's a type of approval for automatically processing the document.

• The automatic consent is identical to Referenced Approval of a general approval services. It can be used when a user is on the approval line but does not provide consent (approvals).

• When approved through automatic consent, employees on the approval line does not need to provide their consent. A notification for the automatic consent is sent to the employee whose document has been approved through automatic consent.

• Agreement (Agreement Approval, Cooperation): An approval type that is processed the same as Approval, but the decisions regarding proceedings of the document are made by an external handler other than an internal approval line (Handling process is identical to Consent, but it is displayed as Agreement).

Methods where approvers on the same level approve the document at the same time

• Parallel Approval: It's an approval type where multiple regular approvals are made on the same stage at the same time. (E.g., if there is a meeting of 10 department heads and the result needs to be approved, then you can set each department head as a parallel approver to set up an approval line to their approvals all at once.)

• Parallel Agreement: It's the same type of processing as Parallel Approval, but the decision is made through external approvers outside of the internal approval line. (The process is identical to Parallel Approval, but displayed as Parallel Agreement.)

• Sequential Approval: It's an approval type where documents are approved by the order placed in the approval line within Parallel Approval (Agreement).

  • If the admin sets Sequential Approval to Use ("Sequential Approval" item in the Manage Approval > Settings menu), sequential approvers can be added in Parallel Approval and Parallel Agreement
  • The document approval is completed only when approvers from the entire parallel unit, including the approver for Parallel Approval (Agreement) and sequential approvers below, all agree.

4. Receipt Settings

When the form-specific Receipt Usage Status is set to Use by the admin, the Recipient area is displayed. (See Receipt Settings)

If there are recipients set by form-specific admins, then they are automatically displayed.

• If the admin has set to Not Allow to Change Recipient, the recipient set by the admin can't change.

Add Recipient

If the admin has set to Allow Change of Recipient, you can add a recipient when you create a document.

The following describes how to add a recipient.

1. You can add it by loading from the frequently used recipient group (set in the My Approval Line menu) or add it manually.
   • You can load recipient groups only if change of recipient is allowed. See Load My Recipient Group.
   • To manually add a recipient, sequentially proceed from Step 2.
2. Select a recipient type. A recipient can be selected as an employee or a department.
3. Select a recipient from the search result.
   • Employee: Enter two or more characters of the employee name and click to search.
   • Department: Enter the name of a department and click to search.
     • If a recipient is set to a department, all members of the department may receive. If you mark the Include Suborganizations option, then the members who belong to those suborganizations are also included in recipients.
     • Click to select a recipient department from the organization chart tree.
   • A user used as a recipient can view documents in the Approval Home > Inbox menu. (See Inbox)
   • Click to exclude the recipient you've added from the recipient.
   • If the admin has set to Allow Change of Recipient, you can remove a recipient set by the admin. Click to remove.

Load My Recipient Group

The following describes how to load and add a frequently used recipient group.

1. Click Load My Recipient Group in the recipient area.
   • If there are no preset recipient groups in the Approval > My Approval Line menu or the recipient group is invalid, Load My Recipient Group is not displayed.
2. Select a recipient group to use.
   • All recipients in the selected recipient group are displayed.
   • See Add Recipient to manually add recipients.
   • Click to exclude a specific recipient from the recipients.

5. Sharing Settings

Check Sharing Settings of Admin

The sharing options set by the admin are automatically displayed.

• If the admin has set to Not allow change of sharing targets, you can't change (including add and delete) the sharing settings by the admin.
• If the admin has set to Allow change of sharing targets, you can change the sharing settings by the admin. For information on the sharing settings of documents, see Share Document.

6. Save and Report

1. To save what you have written and report it, click the [Report] button.
   • Click the [Save Temporarily] button to save the document temporarily.
     • The approver, sharing settings, and recipients are saved with the user information at the time of saving temporarily.
     • You can view a temporarily saved document in the Approval Home > Save Temporarily document box.
   • For forms such as the work plan request, work result request, certificate request, expenditure report, expenditure resolution report, payroll certificate request, and those created by the company (Manage Approval > Create Form), click the [Preview] button to preview the created content.
2. Check the details in the confirmation pop-up window, and then click the [OK] button.
   
   • The created document is saved and reported to the approver.

Content Creation Method By Form

The following describes how to fill out each form in detail.

• Create General Form
• Create Expenditure Report (Basic/Finance services)
• Create Expenditure Resolution Report (Basic/Finance services)
• Create Certificate Request Form
• Create Absence Schedule Form (Basic)
• Create Absence Schedule Cancellation Form (Basic)
• Create Work Result Request Form (Basic)
• Create Work Plan Request Form (Basic)
• Create Work Result Request Cancellation Form (Basic)
• Create Annual Leave Usage Plan Form (Basic)
• Create Expense Plan Request Form (Basic)
• Create Expense Settlement Request Form (Basic)
• Create Payroll Certificate Request Form (Basic/HR services)
• Create Project Code Request Form (Basic)
• Create Vendor Request Form (Basic)
• Create Official Document Sending Request Form
• Create Official Document Receipt Request Form
• Leave Request (Part-timer)
• Work Result Request (Part-timer)
• Work Plan Request (Part-timer)

Create General Form

1. Enter the title.
   • Title is a required field.
2. Enter the content according to the form.
   • A blank form is displayed if the Approval admin has set the form to Not use, or has not registered any forms.
3. To attach a file, click the [Attach File] button and select the file to attach, or drag and drop the file to attach into the box.
4. If there are documents related to the document you are creating, click the [Related Document] button and select the related document.

Create Expenditure Report

1. If you have two or more affiliated departments, then select the department.
   • If you belong to only one department, then the concurrent position item will not appear.
2. Enter the title.
3. Click the [Add Expenditure History] button and enter the details.

4. If you have additional items you need to request, then repeat Step 3.
5. Enter the reason for request.
6. To attach a file, click the [Attach File] button and select the file to attach, or drag and drop the file to attach into the box.
7. If there are documents related to the document you are creating, click the [Related Document] button and select the related document.

Create Expenditure Resolution Report

1. If you have two or more affiliated departments, then select the department.
   • If you belong to only one department, then the concurrent position item will not appear.
2. Enter the title.
3. Click the [Add Expenditure History] button and enter the details.

4. If you have additional items you need to request, then repeat Step 3.
   • You can click the [Add Copied History] button to copy and add the selected details.
5. Enter the reason for request.
6. If there are documents related to the document you are creating, click the [Related Document] button and select the related document.

Create Certificate Request Form

1. Enter the title.
2. Select a certificate to be issued.
3. Enter the number of copies to be issued. It is an item displayed when the certificate being requested is in the Request original (no seal).
4. If there are additional items set by the admin to be entered, then enter the corresponding items.
5. Enter the purpose of issuance.

Create Absence Schedule Form

1. Enter the title.
2. Select the absence item.
   • If you select Biztrip for the absence item, then select the business trip destination.
   • If you select Family event leave for the absence item, then select the family event type and relationship.
   • If you've selected Family event leave for the absence item, then select the work result request document.
3. Select absent dates on the calendar.
   • If you've selected Annual leave as the absence item, then you can set it as follows, depending on the time unit settings in Manage Absence Item.
     • All day unit: Click the date to use for an annual leave or drag the mouse from the start date to end date of an annual leave, to enter an all-day leave.
     • Half-day unit: When you click the date to use for absence, a pop-up window appears where you can select the duration of absence from all-day, morning or afternoon.
       • When you select Morning, the start time is the general work start time based on the work arrangement setting and the end time is automatically filled out as the end of the first half a day. You can change the time when necessary.
         • (E.g., if the work hours are from 9:00 AM to 6:00 PM, the start time is 9:00 AM and the end time is 1:00 PM.)
       • When you select Afternoon, the start time is the start of the last half a day based on the work arrangement setting and the end time is automatically filled out as the end of general work hours (for the selection system, the end of the daily standard work hours). You can change the time when necessary.
         • (E.g., if the work hours are from 9:00 AM to 6:00 PM, the start time is 2:00 PM and the end time is 6:00 PM.)
     • 30 minutes/1 hour/2 hours unit: When you click the date to use for absence, a pop-up window appears where you can select the duration of absence from 30 minutes, 1 hour or 2 hours.
       • When requesting the absence schedule using the 30 minutes, 1 hour or 2 hours unit, you can enter the start/end time.

• When you select Annual leave as the absence item and select an absence schedule in the calendar, the remaining number of annual leaves and the relevant calculated days are displayed at the top of the calendar.
  • You can check the expiration of the remaining annual leaves by hovering the cursor over or clicking .
  • Clicking reset the selected absence schedule.
  • If the company has enabled the annual leave in unit of hours and the base work hours of the work arrangement (Daily Standard Work Hours in case of Flex Time System) has not changed during the annual leave usage period, then the remaining annual leave duration is displayed in the "day(s) + hour(s) + minute(s)" format. (e.g., 15 days 5 hours 30 minutes).
  • If the base work hours change following a work arrangement change in the middle or if an annual leave in unit of hours is not used, then the remaining annual leave duration is displayed up to 3 decimal places (e.g., 15.625 days).
• When selecting Biztrip as the absence item, click the start date and end date of the business trip or drag the mouse from the start date to end date of the business trip.
• If you select Family event leave as the absence item, then you can configure it as follows according to the company's settings.
  • If the company has set it to Split usage not allowed for family event leaves, then when you click the start date, the predefined day(s) for the selected family event leave will be automatically applied.
  • If the company has enabled split usage of family event leaves, then you can split it into 2 or 3 leaves. Select the date to use in the calendar.
    • For split use, you can request it by selecting non-consecutive dates from the absence schedule form, or request them multiple times on different absence schedule forms. For split use in the same absence schedule form, the end date is automatically selected for the last division of the split use according to the number of remaining days once you select the start date.
    • If you select dates by exceeding the number of divisions set by the company, then the selected dates are reset.
  • If the company has set to Allow Usage of Days Less Than or Equal to the Number of Granted Days, you can manually select the number of days to request within the provided number of dates range. Select the date to use in the calendar.
    • If you select dates by exceeding the number of holidays provided by the company, the selected dates are reset.
  • If the company has set to Not Allow Usage of Days Less Than or Equal to the Number of Granted Days, when you click the start date, the predefined number of days for the selected family event leave is automatically applied.
• If you select Family event leave as the absence item, the accounting processing job for the payment of family event benefit is conducted automatically. If the family event benefit is paid on a date whose month has been closed in Accounting (based on usage date), then the family event leave can't be requested. Contact the Accounting admin. (The accounting processing is integrated only when you're using the family event absence item provided by WORKPLACE.)
• If you've selected Compensation holiday as the absence item, then you can use it within remaining compensation holidays, and you can select it according to the time unit settings in Manage Absence Item. For more information on selecting time units, see the case where Annual leave is selected as the absence item.

4. Enter the reason for request.
5. When using with NAVER WORKS or integrating with the external calendar, the calendar registration item is displayed.
   • When the admin has set that calendar registration is not required, the absence schedule requestor can select whether to register the absence on the calendar.
   • If the admin has set the calendar registration as required, then you can register it on the default calendar or personal calendar. For personal calendars, click the [Authenticate Additional Calendar] button to authenticate login.
   • If there are one or more calendars available to be registered, you can select NAVER WORKS or Google Workspace, and for Google Calendar, the individual employee needs to register the Google Workspace ID in My Information > [Integration Information].
   • If the external calendar is integrated, the calendar displays the absence item name and the requestor information. (<example> Annual leave by Sawon Kim)
6. To delegate approvals during the absence period, select the Delegate Approval to be Delegate and designate the delegator. When using WORKPLACE as a corporate group, you can select any employee in the group as the delegator.
7. Enter the absence message. If the admin has set that entering an absence message is required, you must enter the absence message.
   • You can view the registered message in the Search Member result and the My Information > Absence Status page.
8. To attach a file, click the [Attach File] button and select the file to attach, or drag and drop the file to attach into the box.
9. If there are documents related to the document you are creating, click the [Related Document] button and select the related document.
   • If split-using family event leave, then attach the previously-used absence schedule documents as related documents.

Create Absence Schedule Cancellation Form

1. Enter the title.
2. Click the [Find] button and select the absence schedule document to cancel.
3. Enter the reason for request.
4. To attach a file, click the [Attach File] button and select the file to attach, or drag and drop the file to attach into the box.

Create Work Result Request Form

1. Enter the title.

2. Enter the base date for which you want to request work result.

   • You can't enter dates later than the date the document is being created on.

   • If a document from the same date, which has been requested using the work result request form, is in progress, then additional requests for that date can't be made.

     Note

     • When you enter the base date, the following information is displayed in Reference Information.
       • If the company is using work plans, then the document number of the work plan request with approval closed on the base date is displayed. Clicking the document number displays the work plan request form.
       • If there are clock-in/out records on the base date, then the Clock-in/out Record item is displayed.
       • If the base date includes an absence schedule added to work hours requested by the user, then the Absence item is displayed. If you used a half-day or hourly absence schedule, the total absence time used and the start and end times (if entered) are displayed.
       • If the base date is a holiday according to the work arrangement of the user, then the Compensation Holiday item is displayed.
         • When you request a work result for holiday work, a compensating holiday is automatically created and the number of days accrued and expiration date are displayed. The compensation holiday settings of the Attendance admin determine the number of compensation holidays accrued and their expiration date. (See Manage Absence Item)
       • The Work Hour area is displayed for employees whose work arrangement is Select a Set Time to Clock-in/out upon selecting a base date.
         • If the admin has set it to "Allow selection of general work hours regardless of the clock-in time," you can select and request from displayed work hours, regardless of the selected work hours when clocking in/out. If it is set to "Do not allow selection of general work hours regardless of the clock-in time," then hours earlier than the clock-in time are displayed as inactive. When clocking in later than all hours, it is fixed to the latest hours.
         • When using the "Report Approval of Work Schedule" method, the Work Schedule of the day is automatically displayed and other hours can't be selected.
           • However, you can freely select work hours for a date for which the work schedule is not registered.
       • The remaining workdays and base work hours during the calculation period are displayed under Daily Average Remaining Time.
       • For employees whose work arrangement is Clock-in/out at a Fixed Time or Select a Set Time to Clock-in/out, one week is considered as the calculation period. The base work hours for a week compared to the sum of the general, overtime, night, holiday general, holiday overtime, and holiday night up to the current point of the week is displayed under Accumulated Time During Specified Period.
       • For employees whose work arrangement is Flexible Clock-in/out, it is based on the Calculation Period determined from Set Work Arrangement. The base work hour for the calculation period compared to the accumulated work hours up to the current point is displayed under Accumulated Time During Specified Period.
       • The displayed daily average remaining time and accumulated time during specified period include work hours that are currently being created.
       • When you request a work result for holiday work, a compensating holiday is automatically created and the number of days accrued and expiration date are displayed. The compensation holiday settings of the Attendance admin determine the number of compensation holidays accrued and their expiration date. (See Manage Absence Item)

3. Enter the clock-in and clock-out times.

4. Work location items are displayed when the company has set to use the work location. Enter a work location of the base date among work locations set by the company admin. If you already entered, you can edit the work location and the last changed work location is saved.

5. Add a break time if necessary.

   • The break time set by the company is entered by default, and additional breaks can be entered according to the employee's work arrangement settings.

6. If necessary, add outside work hours.

   • The input field for outside work hours is displayed according to the work arrangement settings.
   • Automatic breaks do not apply to the additionally entered outside work hours even though breaks are provided based on the work hours. Enter a time excluding break time or manually add a break time.

7. Enter the reason for request.

8. To attach a file, click the [Attach File] button and select the file to attach, or drag and drop the file to attach into the box.

Create Work Plan Request Form

1. Enter the title.
2. Enter the base date for which you want to request work plan.
   • You can only enter the date the document is being created on or later dates.
3. Click the [Add] button, and enter the date and time for overtime work request.
   • You can select a date among the day before the base date, base date, and the day after the base date.
   • To enter multiple dates, click the [Add] button again.
4. Enter the reason for request.
5. To attach a file, click the [Attach File] button and select the file to attach, or drag and drop the file to attach into the box.

Create Work Result Request Cancellation Form

1. Enter the title.
2. Click the [Find] button and select the work result request to cancel, and then click the [OK] button.
   • Only approved work result request forms will be displayed.
3. Enter the reason for request.
4. To attach a file, click the [Attach File] button and select the file to attach, or drag and drop the file to attach into the box.

Create Annual Leave Usage Plan Form

Annual Leave Usage Plan Form for Employees With Less Than a Year of Service

Annual Leave Usage Plan Form for Employees With a Year or More of Service

1. Enter the title.
2. Check the remaining annual leaves.
3. If you're eligible for promotion of annual leaves for less than a year of service as well as annual leaves for a year or more of service, the annual leave usage plan areas for both less than a year and a year or more are displayed, and you can select the area to fill in.
   • If you're subject to either less than a year or a year or more, skip this step.
4. Click the [Add] button and enter the usage date.
   • Select a date later than today.
   • You can't enter dates later than the annual leave end date.
   • Add until the remaining annual leaves become 0.
   • According to the annual leave usage unit set by the admin, you can also add annual leave plans in units of half-day or hours. If the annual leave usage unit is set as All day, then you can't use it by splitting them in units of half-day or hours.

Create Expense Plan Request Form

1. If there are two or more affiliated departments, then select the concurrent departments.
   • If you belong to only one department, then the Concurrent Position item will not appear.
2. Enter the title.
3. If you have two or more affiliated departments, then select the affiliated department that is appropriate for the content of the expense plan.
4. Sets the settlement request available period for the expense settlement.
   • It is the period for which you can view and create an expense plan document in Expense Settlement Form.
   • If the Expense admin has set a settlement request available schedule, the creator can't edit it and can only view it.
5. Click the [Add Expense Item] button and enter the details.

Item	Description
Amount	Enter the amount to use Enter it in the standard currency set by the company
Usage Month	Select the expense usage month You can't select a future usage month beyond the settlement request available schedule
Expense Item	Select the expense item If a budget has been allocated to the selected affiliated department, then the available budget as of the estimated settlement date for the selected expense item is displayed The available budget is displayed as the difference between the allocated budget amount at the time and executed amount at the time, according to the carryover status
Project Code	It is displayed if the company has set to use project codes. Select the project code (If the desired code is not displayed in the project code list, then contact the company admin.) (See Manage Project Code)
Budget	Select budget when using budgets If the selected affiliated department, expense item, and project code (optional) match, it displays designated budget to the expense settlement requestor as the using department If budget is allocated to the expense requestor or affiliated department of the requestor as the using department, click the [View All Budgets] button to view all available budget (budget name, affiliated department, budget type, budget item, and usage period). Select the budget to display the budget balance next to the expense item When creating an expense plan, budget selections are for reference only and are not actually deducted from the budget. The budget amount is deducted upon expense settlement.
Outsider/Attendee	Select outsiders and add attendees Whether outsiders and attendees can be added to the expense item depends on the Expense admin’s settings (See Manage Expense Item Code) People subject to the Anti Graft Law can be selected if the employees of public institutions, media, public/private school, and their spouses are included in the settlement in accordance with the Improper Solicitation and Graft Act To add an employee, search the employee or department name and click (Adding a department will add all members of that department as attendees) If using WORKPLACE as a corporate group, then every member of the corporate group can be added as attendees To add an outsider, enter their organization and name and click To delete an attendee that was added, click
Details	Enter the details related to the expense plan

6. If there are additional requests to submit, then repeat Step 5.
   • It displays the grand total for the added expense plan request history, as well as the grand total by expense item.
7. Enter the reason for the expense plan.
8. If there are documents related to the document you are creating, click the [Related Document] button and select the related document.

Create Expense Settlement Request Form

Fill out the expense settlement request form, depending on whether an expense plan is used and a corporate credit card is integrated.

• If You’re Using Expense Plans and Have Integrated Corporate Credit Cards
• If You're Using Expense Plans and Don't Have Integrated Corporate Credit Cards
• If You’re Not Using Expense Plans and Have Integrated Corporate Credit Cards
• If You're Not Using Expense Plans and Don't Have Integrated Corporate Credit Cards

If You’re Using Expense Plans and Have Integrated Corporate Credit Cards

1. If there are two or more affiliated departments, then select the departments under the Concurrent Position item.

   • If you belong to only one department, then the Concurrent Position item will not appear.

2. Enter the title.

3. Select the affiliated department.

   • The affiliated department or employee name of the requestor is selected and displayed by default according to the basing settings for the affiliated department set by the Expense admin. (See Set Expense)
     • If the affiliated department setting is set to Department: The primary department is displayed by default, and for concurrent positions, you can select the applicable affiliated department for the expense settlement content.
     • If the affiliated department setting is set to Employee: The employee name is displayed by default if there's any budget allocated for the individual at the time of the settlement request. If there's no allocated budget, then the primary department is displayed.

4. Click the [Add Integrated Settlement History] button.

   • The [Add Integrated Settlement History] button is displayed if unsettled items exist in corporate credit cards you have or corporate credit cards whose settlement has been delegated to you from the card owner.

5. Select the corporate credit card to settle and the settlement history from the pop-up window, and then click the [OK] button.

   • If you are using WORKPLACE as a corporate group, then the corporate credit cards for which you are registered as card holder by the corresponding company are displayed on the selected expense settlement form.
   • The history with expired settlement period can't be searched. For more details on settlement period, contact the Expense admin. (See Set Expense)
   • The approved history that have been excluded from settlement or delegated can't be searched.
   • Settled history can't be searched.

6. Check and edit the settlement history.

   

7. Click the [Add OCR History] button and select the receipt to settle to read receipt information and add an entry.

   • This feature is available only when the company has set to use the AI OCR feature. (See Manage AI OCR Usage)
   • Once you upload the receipt, the data of the receipt is automatically entered in each field. Check the details and edit it if necessary.

   

   Item	Description
   Evidence Type	Depending on the payment method, the types such as Corporate (public), Corporate (personal), Corporate (debit), Personal card, and Cash are displayed automatically
   Settlement Amount	The total amount on the receipt is automatically displayed
   Usage Date/Place of Use	It automatically displays the expense usage date and place of use for the receipt
   Receipt File Name	It displays the file name of the attached receipt. It displays image of the receipt when clicked
   Expense Usage Plan	Click the [View Document] button, select the expense plan form pertaining to the settlement, and then click the [OK] button To import expense plan forms, all of the following conditions must be met: matching affiliate department, expense plan documents within the settlement request available period set by the admin or expense plan requestor When the expense plan document is imported, expense item, outsiders, attendees and details of the document are automatically displayed
   Expense Item	When you import an expense plan document, the expense items on the document are automatically displayed
   Project Code	If the project code has been set to use, then the project code of the document is displayed automatically once you import the expense plan document (See Manage Common Code)
   Budget	Select budget when using budgets If budget is designated to the expense requestor or affiliated department of the requestor as the using department, click the [View All Budgets] button to view all available budget (budget name, affiliated department, budget type, budget item, and usage period) If the selected affiliated department, expense item, and project code (optional) match, it displays the budget to the expense settlement requestor specified as the using department Select the budget to display the budget balance next to the expense item
   Outsider	When you import the expense plan document, the outsiders of the document are displayed automatically and can be edited if needed
   Attendee	When you import the expense plan document, the attendees of the document are displayed automatically and can be edited if needed
   Details	The item names on the receipt are displayed automatically When you import the expense plan document, the details for the document are displayed automatically and can be edited if needed

8. To add another credit card or cash usage history other than the integrated corporate credit card, click the [Add Manual Settlement History] button and fill out the subsections.

   

   Item	Description
   Evidence Type	You can select from Corporate (public), Corporate (personal), Corporate (debit), Personal card, and Cash (If you don't have personal corporate credit card, then the Corporate (personal) item is not displayed.) The display order of the evidence type selection values follows the admin settings (set from Set Evidence Type of the Expense Service > Settings menu)
   Settlement Amount	Enter the same amount as that on the receipt in the standard currency set by the company In the case of foreign currency, select the currency type and enter the amount used in local currency, standard currency, and standard amount respectively You can upload a receipt by clicking the [Attach Receipt] button. You can't add a usage history without attaching a receipt
   Usage Date/Place of Use	Enter the expense usage date and place of use
   Expense Usage Plan	Click the [View Document] button, select the expense plan form pertaining to the settlement, and then click the [OK] button To import expense plan forms, all of the following conditions must be met: matching affiliate department, expense plan documents within the settlement request available period set by the admin or expense plan requestor When the expense plan document is imported, expense item, outsiders, attendees and details of the document are automatically displayed
   Expense Item	When you import an expense plan document, the expense items on the document are automatically displayed
   Project Code	If the project code has been set to use, then the project code of the document is displayed automatically once you import the expense plan document (See Manage Common Code)
   Budget	Select budget when using budgets If budget is designated to the expense requestor or affiliated department of the requestor as the using department, click the [View All Budgets] button to view all available budget (budget name, affiliated department, budget type, budget item, and usage period) If the selected affiliated department, expense item, and project code (optional) match, it displays the budget to the expense settlement requestor specified as the using department Select the budget to display the budget balance next to the expense item
   Outsider	When you import the expense plan document, the outsiders of the document are displayed automatically and can be edited if needed
   Attendee	When you import the expense plan document, the attendees of the document are displayed automatically and can be edited if needed
   Details	When you import the expense plan document, the details for the document are displayed automatically and can be edited if needed

9. If you have additional history you need to settle, then repeat Steps 4 to 6, 7, or 8 according to the type.

   • It displays the grand total for the entire settlement, as well as the total amounts by evidence type and expense item.

10. Enter the reason for the expense settlement.

11. If there are documents related to the document you are creating, click the [Related Document] button and select the related document.

If You're Using Expense Plans and Don't Have Integrated Corporate Credit Cards

1. If you have two or more affiliated departments, then select the department.

   • If you belong to only one department, then the concurrent position item will not appear.

2. Enter the title.

3. Select the affiliated department.

   • The affiliated department or employee name of the requestor is selected and displayed by default according to the basing settings for the affiliated department set in the Expense Service > Settings menu by the Expense admin.
     • If the affiliated department setting is set to Department: The primary department is displayed by default, and for concurrent positions, you can select the applicable affiliated department for the expense settlement content.
     • If the affiliated department setting is set to Employee: The employee name is displayed by default if there's any budget allocated for the individual at the time of the settlement request. If there's no allocated budget, then the primary department is displayed.

4. Click the [Add OCR History] button and select the receipt to settle to read receipt information and add an entry.

   • This feature is available only when the company has set to use the AI OCR feature. (See Manage AI OCR Usage)
   • Once you upload the receipt, the data of the receipt is automatically entered in each field. Check the details and edit it if necessary.

   

   Item	Description
   Evidence Type	Depending on the payment method, the types such as Corporate (public), Corporate (personal), Corporate (debit), Personal card, and Cash are displayed automatically
   Settlement Amount	The total amount on the receipt is automatically displayed
   Usage Date/Place of Use	It automatically displays the expense usage date and place of use for the receipt
   Receipt File Name	It displays the file name of the attached receipt. It displays image of the receipt when clicked
   Expense Usage Plan	Click the [View Document] button, select the expense plan form pertaining to the settlement, and then click the [OK] button To import expense plan forms, all of the following conditions must be met: matching affiliate department, expense plan documents within the settlement request available period set by the admin or expense plan requestor When the expense plan document is imported, expense item, outsiders, attendees and details of the document are automatically displayed
   Expense Item	When you import an expense plan document, the expense items on the document are automatically displayed
   Project Code	If the project code has been set to use, then the project code of the document is displayed automatically once you import the expense plan document (See Manage Common Code)
   Budget	Select budget when using budgets If budget is designated to the expense requestor or affiliated department of the requestor as the using department, click the [View All Budgets] button to view all available budget (budget name, affiliated department, budget type, budget item, and usage period) If the selected affiliated department, expense item, and project code (optional) match, it displays the budget to the expense settlement requestor specified as the using department Select the budget to display the budget balance next to the expense item
   Outsider	When you import the expense plan document, the outsiders of the document are displayed automatically and can be edited if needed
   Attendee	When you import the expense plan document, the attendees of the document are displayed automatically and can be edited if needed
   Details	The item names on the receipt are displayed automatically When you import the expense plan document, the details for the document are displayed automatically and can be edited if needed

5. Click the [Add Settlement History] button and fill out the subsections.

   

   Item	Description
   Evidence Type	You can select from Corporate (public), Corporate (personal), Corporate (debit), Personal card, and Cash (If you don't have personal corporate credit card, then the Corporate (personal) item is not displayed.) The display order of the evidence type selection values follows the admin settings (managed from Set Evidence Type of the Expense Service > Settings menu)
   Settlement Amount	Enter the same amount as that on the receipt in the standard currency set by the company In the case of foreign currency, select the currency type and enter the amount used in local currency, standard currency, and standard amount respectively You can upload receipts by clicking the [Attach Receipt] button. You can't add a usage history without attaching a receipt You can attach multiple receipts, and they can be viewed individually or batch downloaded when viewing the document
   Usage Date/Place of Use	Enter the expense usage date and place of use
   Expense Usage Plan	Click the [View Document] button, select the expense plan form pertaining to the settlement, and then click the [OK] button To import expense plan forms, all of the following conditions must be met: matching affiliate department, expense plan documents within the settlement request available period set by the admin or expense plan requestor When the expense plan document is imported, expense item, outsiders, attendees and details of the document are automatically displayed
   Expense Item	When you import an expense plan document, the expense items on the document are automatically displayed
   Project Code	If the project code has been set to use, then the project code of the document is displayed automatically once you import the expense plan document (See Manage Common Code)
   Budget	Select budget when using budgets If budget is designated to the expense requestor or affiliated department of the requestor as the using department, click the [View All Budgets] button to view all available budget (budget name, affiliated department, budget type, budget item, and usage period) If the selected affiliated department, expense item, and project code (optional) match, it displays the budget to the expense settlement requestor specified as the using department Select the budget to display the budget balance next to the expense item
   Outsider	When you import the expense plan document, the outsiders of the document are displayed automatically and can be edited if needed
   Attendee	When you import the expense plan document, the attendees of the document are displayed automatically and can be edited if needed
   Details	When you import the expense plan document, the details for the document are displayed automatically and can be edited if needed

6. If you have additional history you need to settle, then repeat Step 4 or 5 according to the type.

   • It displays the grand total for the entire settlement, as well as the total amounts by evidence type and expense item.

7. Enter the reason for the expense settlement.

8. If there are documents related to the document you are creating, click the [Related Document] button and select the related document.

If You’re Not Using Expense Plans and Have Integrated Corporate Credit Cards

1. If you have two or more affiliated departments, then select the department.
   • If you belong to only one department, then the concurrent position item will not appear.
2. Enter the title.
3. Select the affiliated department.
   • The affiliated department or employee name of the requestor is selected and displayed by default according to the basing settings for the affiliated department set in the Expense Service > Settings menu by the Expense admin.
     • If the affiliated department setting is set to Department: The primary department is displayed by default, and for concurrent positions, you can select the applicable affiliated department for the expense settlement content.
     • If the affiliated department setting is set to Employee: The employee name is displayed by default if there's any budget allocated for the individual at the time of the settlement request. If there's no allocated budget, then the primary department is displayed.
4. Click the [Add Integrated Settlement History] button.
   • The [Add Integrated Settlement History] button is displayed if unsettled items exist in corporate credit cards you have or corporate credit cards whose settlement has been delegated to you from the card owner.
5. Select the corporate credit card to settle and the settlement history from the pop-up window, and then click the [OK] button.
   • If you are using WORKPLACE as a corporate group, then the corporate credit cards for which you are registered as card holder by the corresponding company are displayed on the selected expense settlement form.
   • The history with expired settlement period can't be searched. For more details on settlement period, contact the Expense admin. (See Set Expense)
   • The approved history that have been excluded from settlement or delegated can't be searched.
   • Settled history can't be searched.
6. Check and edit the settlement history.

7. Click the [Add OCR History] button and select the receipt to settle to read receipt information and add an entry.

   • This feature is available only when the company has set to use the AI OCR feature. (See Manage AI OCR Usage)
   • Once you upload the receipt, the data of the receipt is automatically entered in each field. Check the details and edit it if necessary.

   

   Item	Description
   Evidence Type	Depending on the payment method, the types such as Corporate (public), Corporate (personal), Corporate (debit), Personal card, and Cash are displayed automatically
   Settlement Amount	The total amount on the receipt is automatically displayed
   Usage Date/Place of Use	It automatically displays the expense usage date and place of use for the receipt
   Receipt File Name	It displays the file name of the attached receipt. It displays image of the receipt when clicked
   Expense Item	Outsider and Attendee fields are displayed according to the expense item Whether you can add outsiders and attendees according to the expense item depends on the Expense admin's settings (See Manage Expense Item Code)
   Project	It is displayed if the company has set to use project codes. Select the project code (If the desired code is not displayed in the project code list, then contact the company admin.) (See Manage Project Code)
   Budget	Select budget when using budgets If budget is designated to the expense requestor or affiliated department of the requestor as the using department, click the [View All Budgets] button to view all available budget (budget name, affiliated department, budget type, budget item, and usage period) If the selected affiliated department, expense item, and project code (optional) match, it displays the budget to the expense settlement requestor specified as the using department Select the budget to display the budget balance next to the expense item
   Outsider	People subject to the Anti Graft Law can be selected if the employees of public institutions, media, public/private school, and their spouses are included in the settlement in accordance with the Improper Solicitation and Graft Act
   Attendee	Employees and outsiders can be registered separately The creator is set as the default attendee To add an employee, search the employee’s name or department name and click Adding a department will add all members of that department as attendees To add an outsider, enter their organization and name and click To delete an attendee that was added, click
   Details	The item names on the receipt are displayed automatically

8. To add another credit card or cash usage history other than the integrated corporate credit card, click the [Add Manual Settlement History] button and fill out the subsections.

   

   Item	Description
   Evidence Type	You can select from Corporate (public), Corporate (personal), Corporate (debit), Personal card, and Cash (If you don't have personal corporate credit card, then the Corporate (personal) item is not displayed.) The display order of the evidence type selection values follows the admin settings (managed from Set Evidence Type of the Expense Service > Settings menu)
   Settlement Amount	Enter the same amount as that on the receipt in the standard currency set by the company In the case of foreign currency, select the currency type and enter the amount used in local currency, standard currency, and standard amount respectively You can upload receipts by clicking the [Attach Receipt] button. You can't add a usage history without attaching a receipt You can attach multiple receipts, and they can be viewed individually or batch downloaded when viewing the document
   Usage Date/Place of Use	Enter the expense usage date and place of use
   Expense Item	Outsider and Attendee fields are displayed according to the expense item Whether you can add outsiders and attendees according to the expense item depends on the Expense admin's settings (See Manage Expense Item Code)
   Project Code	It is displayed if the company has set to use project codes. Select the project code (If the desired code is not displayed in the project code list, then contact the company admin.) (See Manage Project Code)
   Budget	Select budget when using budgets If budget is designated to the expense requestor or affiliated department of the requestor as the using department, click the [View All Budgets] button to view all available budget (budget name, affiliated department, budget type, budget item, and usage period) If the selected affiliated department, expense item, and project code (optional) match, it displays the budget to the expense settlement requestor specified as the using department Select the budget to display the budget balance next to the expense item
   Outsider	People subject to the Anti Graft Law can be selected if the employees of public institutions, media, public/private school, and their spouses are included in the settlement in accordance with the Improper Solicitation and Graft Act
   Attendee	Employees and outsiders can be registered separately The creator is set as the default attendee To add an employee, search the employee’s name or department name and click Adding a department will add all members of that department as attendees To add an outsider, enter their organization and name and click To delete an attendee that was added, click
   Details	Enter the details related to the expense settlement

9. If you have additional history you need to settle, then repeat Steps 4 to 6, 7, or 8 according to the type.

   • It displays the grand total for the entire settlement, as well as the total amounts by evidence type and expense item.

10. Enter the reason for the expense settlement.

11. If there are documents related to the document you are creating, click the [Related Document] button and select the related document.

If You're Not Using Expense Plans and Don't Have Integrated Corporate Credit Cards

1. If you have two or more affiliated departments, then select the department.

   • If you belong to only one department, then the concurrent position item will not appear.

2. Enter the title.

3. Select the affiliated department.

   • The affiliated department or employee name of the requestor is selected and displayed by default according to the basing settings for the affiliated department set in Expense Service > Settings by the Expense admin.
     • If the affiliated department setting is set to Department: The primary department is displayed by default, and for concurrent positions, you can select the applicable affiliated department for the expense settlement content.
     • If the affiliated department setting is set to Employee: The employee name is displayed by default if there's any budget allocated for the individual at the time of the settlement request. If there's no allocated budget, then the primary department is displayed.

4. Click the [Add OCR History] button and select the receipt to settle to read receipt information and add an entry.

   • This feature is available only when the company has set to use the AI OCR feature. (See Manage AI OCR Usage)
   • Once you upload the receipt, the data of the receipt is automatically entered in each field. Check the details and edit it if necessary.

   

   Item	Description
   Evidence Type	Depending on the payment method, the types such as Corporate (public), Corporate (personal), Corporate (debit), Personal card, and Cash are displayed automatically
   Settlement Amount	The total amount on the receipt is automatically displayed
   Usage Date/Place of Use	It automatically displays the expense usage date and place of use for the receipt
   Receipt File Name	It displays the file name of the attached receipt. It displays image of the receipt when clicked
   Expense Item	Outsider and Attendee fields are displayed according to the expense item Whether you can add outsiders and attendees according to the expense item depends on the Expense admin's settings (See Manage Expense Item Code)
   Project Code	It is displayed if the company has set to use project codes. Select the project code (If the desired code is not displayed in the project code list, then contact the company admin.) (See Manage Project Code)
   Budget	Select budget when using budgets If budget is designated to the expense requestor or affiliated department of the requestor as the using department, click the [View All Budgets] button to view all available budget (budget name, affiliated department, budget type, budget item, and usage period) If the selected affiliated department, expense item, and project code (optional) match, it displays the budget to the expense settlement requestor specified as the using department Select the budget to display the budget balance next to the expense item
   Outsider	People subject to the Anti Graft Law can be selected if the employees of public institutions, media, public/private school, and their spouses are included in the settlement in accordance with the Improper Solicitation and Graft Act
   Attendee	Employees and outsiders can be registered separately The creator is set as the default attendee To add an employee, search the employee’s name or department name and click Adding a department will add all members of that department as attendees To add an outsider, enter their organization and name and click To delete an attendee that was added, click
   Details	The item names on the receipt are displayed automatically

5. Click the [Add Settlement History] button and fill out the subsections.

   

   Item	Description
   Evidence Type	You can select from Corporate (public), Corporate (personal), Corporate (debit), Personal card, and Cash (If you don't have personal corporate credit card, then the Corporate (personal) item is not displayed.) The display order of the evidence type selection values follows the admin settings (managed from Set Evidence Type of the Expense Service > Settings menu)
   Settlement Amount	Enter the same amount as that on the receipt in the standard currency set by the company In the case of foreign currency, select the currency type and enter the amount used in local currency, standard currency, and standard amount respectively You can upload receipts by clicking the [Attach Receipt] button. You can't add a usage history without attaching a receipt You can attach multiple receipts, and they can be viewed individually or batch downloaded when viewing the document
   Usage Date/Place of Use	Enter the expense usage date and place of use
   Expense Item	Outsider and Attendee fields are displayed according to the expense item Whether you can add outsiders and attendees according to the expense item depends on the Expense admin's settings (See Manage Expense Item Code)
   Project Code	It is displayed if the company has set to use project codes. Select the project code (If the desired code is not displayed in the project code list, then contact the company admin.) (See Manage Project Code)
   Budget	Select budget when using budgets If budget is designated to the expense requestor or affiliated department of the requestor as the using department, click the [View All Budgets] button to view all available budget (budget name, affiliated department, budget type, budget item, and usage period) If the selected affiliated department, expense item, and project code (optional) match, it displays the budget to the expense settlement requestor specified as the using department Select the budget to display the budget balance next to the expense item
   Outsider	People subject to the Anti Graft Law can be selected if the employees of public institutions, media, public/private school, and their spouses are included in the settlement in accordance with the Improper Solicitation and Graft Act
   Attendee	Employees and outsiders can be registered separately The creator is set as the default attendee To add an employee, search the employee’s name or department name and click Adding a department will add all members of that department as attendees To add an outsider, enter their organization and name and click To delete an attendee that was added, click
   Details	Enter the details related to the expense settlement

6. If you have additional history you need to settle, then repeat Step 4 or 5 according to the type.

   • It displays the grand total for the entire settlement, as well as the total amounts by evidence type and expense item.

7. Enter the reason for the expense settlement.

8. If there are documents related to the document you are creating, click the [Related Document] button and select the related document.

Create Payroll Certificate Request Form

If the company uses HR services and the Payroll service, then the payroll certificate request form is provided.

1. If you have two or more affiliated departments, then select the department.
   • If you belong to only one department, then the concurrent position item will not appear.
2. Enter the title.
3. Select a payroll certificate to be issued from Certificate Item. Fill out the information displayed according to the certificate to be issued by referring to the following table.

4. Enter the number of copies to be issued.

Create Project Code Request Form

Project Code Request is a form provided when project codes are set to be integrated with Approval. (See Admin > Common Code > Manage Common Code)

Project codes are required for the company's projects. You can request new project codes, or request modification or deletion of the existing project code information. Once the document approval is completed, it is reflected on the project code list, and you can use codes in the Used status.

1. If you have two or more affiliated departments, then select the department.
   • If you belong to only one department, then the concurrent position item will not appear.
2. Enter the title.
3. Select the request type, and enter the information.
   • New: Request new project codes. (See New Request)
   • Modification: Request modification of existing project code information. (See Request Modification)
   • Deletion: Request deletion of existing project codes. (See Request Deletion)

New Request

You can request new project codes.

1. Select New from the type.
2. Enter the project name.
3. Enter the project code name.
4. The code status can be selected between Used and Not used. If Not used is selected, then it is only saved and not displayed when entering or viewing project codes.
   • For the code status that can be selected by type, see the following Project Code Status Available for Selection by Request Type table.
5. Enter the start and end dates for the project.
6. Search and select the manager. You can also add associate managers by the unit of an employee or a department if needed.
   • The manager is the person responsible for the project and only one person can be assigned to it. Managers and associate managers can request modification or deletion of project codes.
   • Add Associate Manager: When adding as employees, you can add multiple employees. When adding as department, it includes all members affiliated with the department. If you select Include Suborganizations, then the members who belong to suborganizations of the selected department are also included.
7. The currency of the project amount can be entered by selecting one of the currencies managed in the Manage Basic Code menu of the Admin service.
8. Enter the details.
9. To attach files, click the [Attach File] button or drag and drop the files into the Drag the file with the mouse area.

Request Modification

You can request modification of the existing project code information.

1. Select "Modification" from the type.
2. Click the [View Project Code] button to search for the code you want to edit and select it.
   • The selected project code information is displayed automatically.
3. Edit the information by referring to the items available for modification by the status of the code you want to edit.

   Item	"Not used" Code	"Used" Code	"Closed" Code	"Deleted" Code
   Project Name	O	O	O	X
   Project Code Name	O	O	O	X
   Code status Can be selected between Used and Closed (See the Project Code Status Available for Selection by Request Type table.) (If you want to edit it to "Not used," Request Deletion of the code.)	O	O	O	X
   Project Start Date	O	O	O	X
   Project End Date	O	O	O	X
   Manager	O	O	O	X
   Associate Manager	O	O	X	X
   Currency code	O	X	X	X
   Project Amount	O	X	X	X
   Project Details	O	O	O	X
   Reason	O	O	O	X
   Attachment	O	O	O	X

Request Deletion

You can request deletion of project codes in the Not used status.

1. Select Deletion from the type.
2. Click the [View Project Code] button to search for the code you want to delete and select it.
   • The selected project code information is displayed automatically.
3. Check the information of the project code you want to delete.
   • When requesting deletion, select the code status as Deleted.
   • Once it's approved, the project code is permanently deleted and can't be restored.

Project Code Status Available for Selection by Request Type

The project code status are categorized into Not used, Used, Closed, and Deleted. (See Manage Project Code)

See the following table for the code status available for selection by request type.

Create Vendor Request Form

It is a form provided when vendor requests are set to be integrated with Approval. (See Admin > Common Codes > Manage Common Code)

You can request new vendors, or request modification or deletion of the existing vendor information. Once the document approval is completed, it is reflected on the vendor list, and you can use vendors in the Used status.

1. If you have two or more affiliated departments, then select the department.
   • If you belong to only one department, then the concurrent position item will not appear.
2. Enter the title.
3. Select the request type, and enter the information.
   • New: Request new vendors. (See New Request)
   • Modification: Request modification of existing vendor information. (See Request Modification)
   • Deletion: Request deletion of existing vendors. (See Request Deletion)

New Request

You can request new vendors.

1. Select New from the request type.
2. Enter the vendor name.
3. Select the usage status. You can select between Used and Not used. If Not used is selected, then it is only saved and not displayed when entering or viewing vendors.
4. Select the vendor type.
5. Enter the vendor information.
   • Enter the business registration number, and then click the [Check for Duplicates] button to check if it is duplicated. If it's identified to be a duplicated, then a notification for creation of modification request is displayed. If you agree, then the request type is switched into Modification. (See Request Modification)
6. Click the [Attach File] button and attach evidence documents.
7. Enter the information of the manager.
8. Enter the account information.
9. If you have any related documents, attach them.

Request Modification

You can request modification of the existing vendor information.

1. Select Modification from the type.
2. Search for the vendor you want to edit from Vendor Name and select it.
   • The selected vendor information is displayed automatically.
3. Edit items available for modification.
   • You can't edit the usage status, vendor type, representative, or business registration number.
4. Enter the reason for modification.

Request Deletion

You can delete vendors with no usage history.

1. Select Deletion from the request type.
2. Search for the vendor you want to delete from Vendor Name and select it.
   • The selected vendor information is displayed automatically.
3. Check the information of the vendor you want to delete.
   • Once it's approved, the vendor is permanently deleted and can't be restored.
   • You can't delete vendors that have usage history in related WORKPLACE services.
4. If you have any related documents, attach them.

Create Official Document Sending Request Form

When the company has set Official Document Receipt and Sending to Use, you can request sending of official documents. The official document sending request forms can be created in advance by the official document admin. (See Manage Approval > Official Document > Manage Official Document)

Users can request to send official documents by filling out the official document sending request form in the "In use" status. The official document sending requestor or approver can view and print the official document requested to be sent from Approval Home > Official Document Box after the document approval is completed.

1. If there are two or more affiliated departments, then select the concurrent departments.
   • If you belong to only one department, then the concurrent position item will not appear.
2. Enter the official document sending title.
   • If you don't enter a title, it will be automatically displayed in the form of "Template name_official document title."
3. Select the name of the official document to send.
   • You can only select official documents set to "Use" by the admin.
4. Official letter items are displayed if they're set to be displayed by the admin. Enter the content if needed.

   Official Letter Item	Description
   Sender/Sender Address/Phone Number	If the admin has selected a company name or business place as the sender, that information is automatically displayed in the Sender/Sender Address/Phone Number fields If there are multiple business places, then selecting from the list of business places displays the information for that business place If the relevant company or business place information is not entered in the Admin > Company Information > Manage Company Information and Manage Business Place menus, then the information may not be displayed. Request after entering relevant information If the admin has set Sender to "Enter Manually," you can enter the sender information yourself.
   Manager	The creator name is automatically displayed and can be edited
   Implementation Date	The creation date of the sending request form is displayed automatically and can be edited
   Recipient/Receipt Details	You can enter the recipient information
   Reference/Reference Details	You can enter the reference information

5. Enter an official document title. If there are official document titles set by the admin, then they are automatically displayed. If it is set to be not editable by users, the requestor can't edit the title.
6. Enter the official document content. If the admin has set a text format, fill it out according to the format.
   • Click the [Preview Official Document] button to preview the entered content. You can only view it in the style of the official document set by the admin.
7. Attach the evidence data if needed.
8. If you have any related documents, attach them.

Create Official Document Receipt Request Form

It is a form provided by default when using official document receipt and sending. Users fill out the official document receipt request form to save the received official document in the official document box through approval. The official document receipt requestor or approver can view and print the official document requested to be received from Approval Home > Official Document Box after the document approval is completed.

1. If there are two or more affiliated departments, then select the concurrent departments.
   • If you belong to only one department, then the concurrent position item will not appear.
2. Enter the official document receipt request title.
3. Enter the name of the official document to receive.
4. Enter the official letter items.
   • Storing Department: If necessary, you can select the storage department for the received official document.
   • Official Document Number: If necessary, you can enter the official document number.
   • Implementation Date: If necessary, it will automatically be marked as the creation date of the official document receipt request form, and it can be edited.
   • If necessary, you can enter the sender and sender details.
5. Enter an official document title.
6. Enter the remarks if needed.
7. Attach the evidence data if needed.
8. Select the related document if necessary.

Create Part-time Employee Form

If the company has set to use part-time employees, then leave request, work result request, and work plan request forms are provided to part-time employees.

Since they are forms for part-time employees, the form names are displayed with "(Part-timer)."

Create Leave Request (Part-timer) Form

1. Enter the title.
2. Select the unit and date of leave you want to request.

• The unit of leaves can be selected according to Attendance admin’s settings in Leave Standard for Part-timers.
  • All day unit: You can only request all-day leaves.
  • Half day unit: You can request by selecting from All day/Morning/Afternoon.
  • 2 hour unit: You can request leaves by units of 2 hours.
  • 1 hour unit: You can request leaves by units of 1 hour.
  • 30 minute unit: You can request leaves in units of 30 minutes.

3. Enter the reason for request.
4. To attach a file, click the [Attach File] button and select the file to attach, or drag and drop the file to attach into the box.

Create Work Result Request (Part-timer) Form

1. Enter the title.

2. Enter the base date for which you want to request work result.

   • You can't enter dates later than the date when the document is being created.
   • If a document from the same date, which has been requested using the work result request form, is in progress, then additional requests for that date can't be made.
   Note

   • When you enter the base date, the following information is displayed in Reference Information.
     • If the company is using work plans, then the document number of the work plan request with approval closed on the base date is displayed. Clicking the document number displays the work plan request form.
     • If there are clock-in/out records on the base date, then the Clock-in/out Record item is displayed.
     • If the base date includes an absence schedule added to work hours requested by the user, then the Absence item is displayed.
     • If the base date is a holiday according to the work arrangement of the user, then the Compensation Holiday item is displayed.
     • The Work Hour area is displayed for employees whose work arrangement is Select a Set Time to Clock-in/out upon selecting a base date.
       • If the admin has set it to "Allow selection of general work hours regardless of the clock-in time," you can select and request from displayed work hours, regardless of the selected work hours when clocking in/out. If it is set to "Do not allow selection of general work hours regardless of the clock-in time," then hours earlier than the clock-in time are displayed as inactive. When clocking in later than all hours, it is fixed to the latest hours.
       • When using the "Report Approval of Work Schedule" method, the Work Schedule of the day is automatically displayed and other hours can't be selected.
         • However, you can freely select work hours for a date for which the work schedule is not registered.
     • The remaining workdays and base work hours during the calculation period are displayed under Daily Average Remaining Time.
     • For employees whose work arrangement is Clock-in/out at a Fixed Time, one week is considered as the calculation period. The base work hours for a week compared to the sum of the general, overtime, night, holiday general, holiday overtime, and holiday night up to the current point of the week is displayed under Accumulated Time During Specified Period.
     • For employees whose work arrangement is Flexible Clock-in/out, it is based on the Calculation Period determined from Set Work Arrangement. The base work hour for the calculation period compared to the accumulated work hours up to the current point is displayed under Accumulated Time During Specified Period.
     • The displayed daily average remaining time and accumulated time during specified period include work hours that are currently being created.
   • When you request a work result for holiday work, a compensating holiday is automatically created and the number of days accrued and expiration date are displayed. The compensation holiday settings of the Attendance admin determine the number of compensation holidays accrued and their expiration date. (See Manage Absence Item)

3. Enter the clock-in and clock-out date and time.

4. Work Location items are displayed when the company has set to use the work location. Select a work location of the base date from among work locations set by the company admin.

5. Enter the reason for request.

6. To attach a file, click the [Attach File] button and select the file to attach, or drag and drop the file to attach into the box.

   Note

   Once work result request form is saved, it is considered approved, even before the actual approval. Then, the requested hours are reflected in My Board > Manage Attendance > Work Hour Status. When the approval is rejected, changes to the clock-in/out times, leaves, or outside work hours from that date, as well as overtime hours outside of general work hours, are not recognized and changed back.

Work Plan Request (Part-timer)

1. Enter the title.
2. Enter the base date for which you want to request work plan.
   • You can only enter the date the document is being created on or later dates.
3. Click the [Add] button, and enter the date and time for overtime work request.
   • You can select a date among the day before the base date, base date, and the day after the base date.
   • To enter multiple dates, click the [Add] button again.
4. Enter the reason for request.
5. To attach a file, click the [Attach File] button and select the file to attach, or drag and drop the file to attach into the box.

Create by Copying Document

You can copy completed (including declined or canceled) documents to quickly create documents.

The following describes how to create a document by copying.

1. From the WORKPLACE PC web page, click Approval Home > Approval Document > Completed, in that order.
2. Click the title of the document you want to copy and create.
3. Click the [Create by Copying] button.
   • The document edit page is displayed with major items of the selected document filled with the existing content.
4. Make the necessary changes, and then click the [Save] button.
   • The document is saved, and the approval request is sent.

Cancel Document

To cancel a document you created, see how to cancel a document in different approval situations.

• Before the first approver of the approval line approves on the document: Open the document and click the [Retrieve] button to cancel the document.

• While approval is in progress: Check the approver who approved in the document details page or Ongoing Document menu. Request approval cancellation to that approver.
• When approval has been completed: If you can't find the document in the Ongoing Document menu, then this means that the document has been completed. Proceed as instructed as follows.
  • For the Absence Schedule document, Compose Document > Absence Schedule Cancellation form needs to be created to proceed with cancellation.
  • For the Work Result Request document, Compose Document > Cancel Work Result Request form needs to be created to proceed with cancellation.
  • For other forms, cancellation request is not available. In this case, contact the Approval admin to ask for the document to be hidden or deleted.