不正利用照会

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In the View Self Check menu, you can check expense plan or settlement requests that violate audit items, confirm abnormal history such as holiday and night time usage or duplicate usage, and audit inappropriate expenses. If an expense is judged to be inappropriate, the expense admin can request the creator of the settlement case to provide an explanation.

Audit Item Violation

In the Audit Item Violation menu, you can check expense plan and expense settlement requests that violate the audit items set in the Manage Self Check menu. You can check the detailed information about which audit items have been violated by each request, and request the creator of the settlement request to provide an explanation if necessary.

Check Expense Plan Request That Violated Audit Items

To check an expense plan request that violated audit items, click the All Services > Expense > View Self Check > Audit Item Violation menus in order in the WORKPLACE PC web page, and then click the [Expense Plan Request] tab menu.

The Expense Plan Request tab in the Audit Item Violation page is laid out as follows.

Check Expense Settlement Request That Violated Audit Items

To check an expense settlement request that violated audit items, click the All Services > Expense > View Self Check > Audit Item Violation menus in order in the WORKPLACE PC web page, and then click the [Expense Settlement Request] tab menu.

The Expense Settlement Request tab in the Audit Item Violation page is laid out as follows.

Area	Description
① Search window	Search the violation history by affiliated department, period, creator, expense item, evidence type, place of use, settlement document number and title, explanation request, explanation response, and project code (only provided if the admin has set to use project code)
② Explanation Request	Send an email to the creator of the selected settlement request to request an explanation Once the creator registers the explanation response, the explanation response item is indicated as Y
③ Exclude Explanation	Exclude currently selected settlement history from explanation Save after entering the reason for exclusion from explanation You can exclude explanations if the company's internal policies don't require them When excluding explanations after requesting them, users can't enter explanations even if they receive the explanation request email
④ Settlement request list	View requested settlement requests in a list, with items required for explanation displayed by default Explanation Status: Not requested, Explanation requested, Explanation excluded, Explanation completed; For the Explanation excluded status, you can check the cause by clicking and cancel the explanation exclusion by clicking Click the Settlement Document Number in each row to view the expense settlement document Click the Affiliated Department in each row to view the department information Click the Creator in each row to view the creator information Click the Project Code in each row to view the project details Click the Violation Count in each row to view the violation details For the place of use, the merchant displayed in the corporate credit card usage history is displayed if you have integrated credit cards, and the place of use is displayed if it has been entered manually without credit card company integration

Holiday Usage

You can check expenses used on holidays and request an explanation. Holidays include the holidays set in the Admin > Settings > Manage Company Holidays menu, absent days registered by the expense settlement requester, and annual leave use dates of the requester.

The Holiday Usage Status page is laid out as follows.

Night Time Usage

In the Night Time Usage menu, you can check settlement requests for cases that used corporate cards at night time and request an explanation if necessary.

This menu is displayed if the credit card company integration is set to Y in the Expense > Settings > Set Expense menu. You can set the time of night time in this menu.

The Night Time Usage Status page is laid out as follows.

Outside Usage

In the Outside Usage menu, you can check expenses used outside of work areas among completed expense settlements and request an explanation if necessary.

This menu is displayed if credit card company integration is set to Y in the Expense > Settings > Expense Settings menu. You can set the standard distance of outside in this menu. The distance of outside areas is measured based on the company address registered in Admin > Company Information > Manage Company Information. Only the cases that have the address of the place of use in the data scraped from the credit card company are viewed.

The Outside Usage Status page is laid out as follows.

Duplicate Usage at Same Time

In the Duplicate Usage at Same Time menu, you can check transaction cases that used the same corporate card within the given time among completed expense settlements and request an explanation if necessary.

This menu is displayed if credit card company integration is set to Y in the Expense > Settings > Expense Settings menu. You can set the standard time to judge duplicate usage in this menu.

The Duplicate Use at Same Time Status page is laid out as follows.

Duplicate Usage in Same Place of Use

In the Duplicate Usage in Same Place of Use menu, you can check transaction cases that used the same corporate card in one place of use among completed expense settlements and request an explanation if necessary.

This menu is displayed if credit card company integration is set to Y in the Expense > Settings > Expense Settings menu. You can set the standard number of transactions to judge duplicate use in this menu.

The Duplicate Usage in Same Place of Usage Status page is laid out as follows.

Duplicated Expense Settlement Request

In the Duplicate Expense Settlement Request menu, you can check completed expense settlements that have the same date of use, amount of use, evidence type, or card number but a different document title, place of use, or expense item. If suspected as a duplicate settlement, you can request an explanation.

The Duplicate Expense Settlement Request Status page is laid out as follows.