Managing members/permissions

Available in Classic and VPC

At Manage members/permissions from Media Connect Center service preferences, you can use the Shared folder, Personal folder, and Deleted content features provided by Media Connect Center, as well as manage members and groups to operate the user environment and set permissions with service preferences.

Manage members

You can view, add, edit, or delete the information of the members who use the features provided by Media Connect Center. The members added get to make up a group or a department within an organization.

Check members

The following describes how to view member information.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Manage members] tab menu.
3. Check the required information.
   • Name: Name of the member
   • Account: Login email address of the member
   • Job position: Job position held by the member within the company
   • Job grade: Job grade held by the member within the company
   • Department: Department to which the member belongs within the company
   • Permission: Permission owned by the member
   • Sign-up authentication status: Media Connect Center sign-up authentication status of the member
   • Invitation email resend date: Date the Media Connect Center invitation email was resent to the member
4. If you would like to only view the members you want, then enter the account, name, and sign-up authentication status and click the [Search] button.
5. If you would like to save the search result in your local system, then click Download.

Add members one by one

The following describes how to add members one by one.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Manage members] tab menu.
3. Click the [Add] button.
   
4. Enter the information of the member to add.
5. Click the [Save] button.

Bulk add members

The following describes how to bulk add by entering information of multiple members to the member information list file.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Manage members] tab menu.
3. Click the [Bulk add] button.
   
4. Click the [Select] button to upload the member information list file, and click the [Apply] button.
5. Click the [Save] button.

Edit members

The following describes how to edit member information.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Manage members] tab menu.
3. Click the member to edit.
4. Edit any necessary information.
5. If the password is lost or the member needs to be invited again, then click the [Resend invitation email] button.
6. Click the [Save] button.

Delete members

The following describes how to delete member information.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Manage members] tab menu.
3. Click the member to delete.
4. Click the [Delete] button.

Manage groups

You can view, add, edit, or delete the information of the groups that use the features provided by Media Connect Center. Group is a unit created by an admin for collaboration using Media Connect Center, set apart from a department in a company's organization chart.

View groups

The following describes how to view group information.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Manage groups] tab menu.
3. Check the required information.
   • Group name: Name of the group
   • Number of members: Number of the members who belong to the group
   • Date created: Date the group was created
   • Created by: User who created the group
4. If you would like to only view the groups you want by searching, then enter the group name at the top right of the screen and click the magnifier icon.

Add groups

The following describes how to add a group.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.

2. Click the [Manage groups] tab menu.

3. Click the [Add] button.

4. Enter the information of the group to add.

   • Group name: Name of the group
   • Add members: Adding by searching members, and adding from the organization chart

     • Search for members in the Members tab and click the [+] button to add them to the group
       

     • Select members from the Organization chart tab and add them to the group
       

5. Click the [Complete] button.

Edit group

The following describes how to edit group information.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Manage groups] tab menu.
3. Click the group to edit.
4. Edit any necessary information.
5. Click the [Complete] button.

Delete group

The following describes how to delete group information.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Manage groups] tab menu.
3. Click the group to delete.
4. Click the [Delete] button.

Organization chart

You can view, add, edit, or delete the information of the organization chart's departments who use the features provided by Media Connect Center.

View organization chart

The following describes how to view organization chart information.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Organization chart] tab menu.
3. Check the required information.
   • Department: Company's organization chart tree
   • Member: Information of the members who belong to the clicked department in the organization chart tree
     • Department name: Name of the department clicked on the organization chart
     • Member total: Number of the members who belong to the clicked department in the organization chart tree
     • Name: Names of the members who belong to the clicked department in the organization chart tree
     • Department: Name of the department to which the member belongs

Add departments to the organization chart

The following describes how to add a department to the organization chart.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Organization chart] tab menu.
3. Click the [Add] button.
4. Enter the department name to add and click the [Confirm] button.
5. Click the added department, and click the arrow icon to set the department's location within the organization chart.
6. Click the [Save] button.

Edit departments in organization chart

The following describes how to edit department information in the organization chart.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Organization chart] tab menu.
3. Click the department in the organization chart to edit.
4. Edit any necessary information.
5. Click the [Save] button.

Delete departments in organization chart

The following describes how to delete department information in the organization chart.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Organization chart] tab menu.
3. Click the department in the organization chart to delete.
4. Click the recycle bin icon.
5. Click the [OK] button.
6. Click the [Save] button.

Manage permissions

Media Connect Center service preferences is a menu displayed only for admins. There are more than one type of admins. Admins can be classified into different levels, depending on the range of editing permissions for service preferences features. Media Connect Center provides basic admin permissions, and the user may also add admin permissions manually. The basic admin permissions provided by Media Connect Center are as follows.

• CMS admin: It is a top level admin and an owner of all editing permissions in service preferences. The CMS admins rights can't be added, edited, or deleted
  • Features only available to CMS admins: Bucket folder management, deletion and restoration, permanent deletion
  • Main admin: There may be only one main admin among CMS admins. The initial main admin is an admin designated when requesting subscription to the service in the console. This admin position can be transferred to another member later
• Security admin: Owns editing permissions for security related features in service preferences. The security admin's rights can't be added, edited, or deleted
• User defined admin: Owns editing permissions among the service preference features set by an admin

Set permissions

The following describes how to view permissions and set admins at various levels to suit the company policy.

1. Click the Service preferences > Manage members/permissions menu at the left side of the screen.
2. Click the [Manage permissions] tab menu.
3. View the permissions set and set the necessary information in Permissions list.
   • To view the permission name and status of editing permission by service preferences feature: Click the eye icon
     
   • To edit the permission name and status of editing permission by service preferences feature: Click the pencil icon
     
   • Delete permission: Click the recycle bin icon
     

Grant permissions by unit

You can grant admin permissions previously set in Manage permissions by member, department, or group. The following describes how to grant permissions for each unit.

1. Click the Service preferences > Manage members/groups menu at the left side of the screen.
2. Click the [Manage permissions] tab menu.
3. Click the permission to grant from Permissions list.
4. Click the [Edit unit list] button.
5. Select the member, department, or group to grant the permission.
6. Click the [Complete] button.